At a Glance
- Tasks: Support daily operations, manage recalls, and coordinate vaccination clinics in a dynamic healthcare setting.
- Company: Join a thriving health centre with a collaborative team dedicated to patient care.
- Benefits: Gain valuable experience in healthcare administration with opportunities for professional growth.
- Other info: Work across multiple sites and engage with a diverse team of healthcare professionals.
- Why this job: Make a real difference in patient care while developing your skills in a supportive environment.
- Qualifications: NVQ level 2 in health & social care or equivalent, plus strong admin skills.
The predicted salary is between 30000 - 40000 € per year.
We are seeking an organised and proactive Senior Practice Administrator to support the smooth day-to-day running of the practice. The successful candidate, who may be called upon to work at both our Rickmansworth and Chorleywood sites, will provide support to the Practice Manager and her Deputy.
Main duties of the job:
- This newly created varied role will involve working closely with the management team.
- The successful candidate will possess strong administration skills, will manage QOF recalls and vaccination clinics.
- They will also support with the coordination of the clinical rotas and HR tasks.
About us:
The Gade and Chorleywood Health Centres, with around 20,000 patients, consists of 2 recently merged surgeries which are based across 3 sites in Rickmansworth & Chorleywood. We have 6 partners, 8 salaried GP's and several nurses, HCA's, Phlebotomists & Clinical Pharmacists plus a Physician Assistant. We also have around 32 administrative and reception staff and as a training practice we regularly have GP's in training working with us.
Job responsibilities:
- Manage QOF and Enhanced Care Framework (ECF) recalls
- Monitor recall progress and key deadlines
- Oversee Nurse and Clinical Pharmacist timetables to ensure alignment with QOF and ECF recall activity
- Day-to-day troubleshooting of recall, booking, and coding issues
- Manage NHS Health Check recalls
- Coordinate Flu and COVID vaccination clinics
- Oversee and manage pathology results and workflows
- Support and coordinate Patient Participation Group (PPG) activity, including meeting organisation, documentation, and follow up actions
- Support with maintaining and updating practice website content to ensure alignment with current services, recalls, and patient communications
- Complete monthly PPA claims
- Support with clinical rotas and book locums when required
- Support the recruitment process
- Support with setting up new starters, the induction and appraisal processes
- Coordinate face to face training sessions
- Assist in expanding our social media presence
- Organise practice, partner and nurse meetings
- Take minutes of practice meetings
Person Specification:
Qualifications: NVQ level 2 in health & social care or equivalent
Experience:
- Experience using Microsoft Office packages
- Previous administrative experience
- Experience working within a healthcare, GP practice or NHS environment
- Experience working with systems such as EMIS, DOCMAN, and ACCURX
Disclosure and Barring Service Check: This post is subject to the Rehabilitation of Offenders Act (Exceptions Order) 1975 and as such it will be necessary for a submission for Disclosure to be made to the Disclosure and Barring Service (formerly known as CRB) to check for any previous criminal convictions.
Senior Practice Administrator in Rickmansworth employer: Gade and Chorleywood Health Centres
At Gade and Chorleywood Health Centres, we pride ourselves on fostering a supportive and collaborative work environment that prioritises employee well-being and professional growth. Our team enjoys a range of benefits, including opportunities for training and development, as well as the chance to make a meaningful impact in the community by serving around 20,000 patients across our Rickmansworth and Chorleywood sites. Join us to be part of a dedicated team where your contributions are valued and your career can flourish.
Contact Detail:
Gade and Chorleywood Health Centres Recruiting Team
StudySmarter Expert Advice🤫
We think this is how you could land Senior Practice Administrator in Rickmansworth
✨Tip Number 1
Network like a pro! Reach out to your connections in the healthcare sector, especially those who work in GP practices. A friendly chat can lead to insider info about job openings that might not even be advertised yet.
✨Tip Number 2
Prepare for interviews by researching the practice thoroughly. Know their values, services, and any recent news. This will help you tailor your answers and show that you're genuinely interested in being part of their team.
✨Tip Number 3
Practice makes perfect! Conduct mock interviews with friends or family. This will help you get comfortable with common questions and refine your responses, making you feel more confident when it’s time to shine.
✨Tip Number 4
Don’t forget to apply through our website! It’s the best way to ensure your application gets noticed. Plus, we love seeing candidates who take the initiative to engage directly with us.
We think you need these skills to ace Senior Practice Administrator in Rickmansworth
Some tips for your application 🫡
Tailor Your CV:Make sure your CV is tailored to the Senior Practice Administrator role. Highlight your relevant experience in administration and any specific skills that match the job description, like managing QOF recalls or coordinating clinical rotas.
Craft a Compelling Cover Letter:Your cover letter is your chance to shine! Use it to explain why you're the perfect fit for our team at Gade and Chorleywood Health Centres. Mention your proactive approach and how you can support the smooth running of our practice.
Show Off Your Skills:Don’t forget to showcase your strong administration skills and experience with systems like EMIS and DOCMAN. We want to see how you can contribute to our team and help us manage our patient care effectively.
Apply Through Our Website:We encourage you to apply through our website for a seamless application process. It’s the best way for us to receive your application and get to know you better!
How to prepare for a job interview at Gade and Chorleywood Health Centres
✨Know Your Stuff
Make sure you’re familiar with the key responsibilities of the Senior Practice Administrator role. Brush up on QOF recalls, vaccination clinics, and the systems mentioned like EMIS and DOCMAN. This will show that you’re not just interested in the job, but you understand what it entails.
✨Show Your Organisational Skills
Since this role requires strong administration skills, be ready to discuss your experience in managing schedules, coordinating meetings, and handling multiple tasks. Bring examples of how you've successfully juggled various responsibilities in previous roles.
✨Be Proactive
Demonstrate your proactive nature by sharing instances where you took the initiative to improve processes or solve problems. This could be anything from streamlining a booking system to enhancing communication within a team. It’s all about showing you can think ahead!
✨Engage with the Team Spirit
The practice values teamwork, so be prepared to talk about how you’ve collaborated with others in the past. Highlight your experience working in healthcare settings and how you’ve supported colleagues, as well as your approach to fostering a positive work environment.
