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- Tasks: Support facilities management with essential admin tasks and help desk operations.
- Company: Join G4S Facilities Management at Thomas Tallis School in London.
- Benefits: Enjoy competitive salary, 25 days annual leave, and great training opportunities.
- Why this job: Make a difference in a supportive team while gaining valuable experience.
- Qualifications: Strong IT skills and previous admin experience are essential.
- Other info: Flexible work environment with progression and charity volunteering opportunities.
The predicted salary is between 28800 - 28800 £ per year.
We are looking for a Facilities Administrator to join G4S Facilities Management on a 6-month fixed-term contract at Thomas Tallis School in London. This full-time role will provide essential administrative support across our Tower Hamlets and Greenwich contracts.
Responsibilities:
- Provide crucial support to Help Desk operations during critical staffing periods, as part of our contingency plan.
- Maintain central office systems, ensuring all records are accurate and align with company procedures.
- Develop a strong understanding of contractual requirements and site operational needs.
- Support payroll and scheduling through the consolidation, management, and reporting using Kronos/Pretium.
- Deliver comprehensive administrative support across the Tower Hamlets and Greenwich contracts.
- Manage purchase orders, receipting, and invoicing using Ariba/SAP.
- Administer weekly agency cover in collaboration with operational teams.
- Assist and deputise for the Payroll/Office Manager as needed.
- Handle general office administration, including drafting correspondence, managing the filing system, booking meetings, ordering uniforms and PPE, and arranging parking permits.
The Ideal Candidate:
- Is highly proficient in IT systems, including Google Suite. While knowledge of CAFM systems, SAP, and Ariba is a plus, it's not essential as full training will be provided.
- Is highly organized and effective at managing your workload to meet diverse deadlines for managers and the wider team.
- Demonstrates a flexible approach to work and is a strong team player.
- Proven experience in an administrative role is essential.
- Possesses strong minute-taking ability.
- Has experience in collaborating effectively with individuals at all levels.
You will be valued and supported, and provided with first-class training and competitive benefits.
Benefits:
- Progression, training and development catered to you.
- Charity Work - 1 Volunteering day.
- Uniform Provided.
- Annual leave entitlement – 25 days plus bank holidays Pro Rata.
- Charity work- Match-IT and Payroll Giving.
- Refer A Friend incentives.
- Company pension scheme with employer contributions.
- G4S Life Assurance Scheme.
- Subsidised healthcare plan.
- Confidential Counselling Services.
- 24/7 support specialising in health and medical.
- Discounts on high street shops and brands including several leading high street brands, retailers and travel suppliers.
G4S is committed to Inclusion and Diversity. We welcome applications from all suitably qualified candidates, regardless of their race, gender, disability, religion/belief, sexual orientation, or age. We are also committed to offering applicants with a disability an interview if they meet the minimum requirements for the role.
Please contact our recruitment team to discuss any access needs, reasonable adjustments or additional support that may be required at any point during the recruitment process.
Facilities Management Administrator in London employer: G4S
Contact Detail:
G4S Recruiting Team
StudySmarter Expert Advice 🤫
We think this is how you could land Facilities Management Administrator in London
✨Tip Number 1
Get to know the company! Before your interview, do a bit of research on G4S and their values. This will help you tailor your answers and show that you're genuinely interested in the role.
✨Tip Number 2
Practice makes perfect! Run through common interview questions with a friend or in front of the mirror. This will help you feel more confident and articulate during the actual interview.
✨Tip Number 3
Show off your skills! Be ready to discuss your experience with IT systems and administration. Highlight any relevant tools you've used, like Google Suite or SAP, to demonstrate your fit for the Facilities Administrator role.
✨Tip Number 4
Follow up after your interview! A quick thank-you email can go a long way. It shows your enthusiasm for the position and keeps you fresh in the interviewer's mind.
We think you need these skills to ace Facilities Management Administrator in London
Some tips for your application 🫡
Tailor Your Application: Make sure to customise your CV and cover letter for the Facilities Administrator role. Highlight your relevant experience and skills that match the job description, especially your administrative prowess and IT skills.
Showcase Your Organisational Skills: Since this role requires strong organisational abilities, give examples in your application of how you've effectively managed workloads and met deadlines in previous positions. We love a good story!
Be Clear and Concise: When writing your application, keep it straightforward and to the point. Use clear language and avoid jargon. We want to see your personality shine through, but clarity is key!
Apply Through Our Website: Don’t forget to submit your application through our website! It’s the best way for us to receive your details and ensures you’re considered for the role. Plus, it’s super easy!
How to prepare for a job interview at G4S
✨Know Your Systems
Familiarise yourself with the IT systems mentioned in the job description, especially Google Suite. Even if you’re not experienced with CAFM systems, SAP, or Ariba, showing that you’ve done your homework will impress the interviewers.
✨Demonstrate Organisation Skills
Prepare examples of how you've effectively managed your workload in previous roles. Be ready to discuss specific situations where you met tight deadlines or handled multiple tasks simultaneously, as this is crucial for the Facilities Administrator role.
✨Show Team Spirit
Highlight your experience working collaboratively with different teams. Share anecdotes that showcase your flexibility and ability to support others, especially during busy periods, as this aligns with the role's requirements.
✨Master Minute-Taking
Since strong minute-taking ability is essential, practice summarising meetings or discussions beforehand. Bring a notepad to the interview to jot down key points, demonstrating your readiness to take notes and stay organised.
