Find a job 
Featured Companies 
Featured Universities 
For Companies At a Glance
- Tasks: Manage documentation and coordinate service delivery for security systems in Plymouth.
- Company: Join G4S, a leading global security company with a commitment to excellence.
- Benefits: Enjoy 25 days holiday, pension schemes, and employee discounts.
- Why this job: Be part of a dynamic team, enhance your skills, and make a real impact.
- Qualifications: Proficient in Google and Microsoft Office, with strong analytical skills and attention to detail.
- Other info: Flexible hours may be required to meet deadlines; must have a valid UK/EU work right.
The predicted salary is between 30000 - 42000 £ per year.
We are looking for a strong Administrator for the administration of all documentation associated with the contract. The role will require coordination of service delivery activities in relation to security systems based at our site in Plymouth. You will assist in the delivery of the maintenance activities for the security systems based at site. This will include both paper and electronic administration systems.
Strong communication skills are required as you will be liaising with the customer, contractors, engineers and G4S management. Record all fault calls, PPMs and other activities in the relevant systems. Manage all aspects of site documentation including (but not limited to) health and safety documentation, permits to work, technical documentation, maintenance documentation, installation documentation, financial information and personnel clearance information. Assist site-based operational team in the gathering of information as and when required. Assist in the production of daily, weekly and monthly reporting packs around agreed KPI’s.
What we are looking for:
- Good working knowledge of Google platform, Microsoft Office suite, specifically Word, Excel and PowerPoint.
- Experience with online documentation systems.
- Experience of working in a highly regulated environment.
- Team player, comfortable to proactively engage with other administrative teams on site.
- Strong numerical and analytical skills with high attention to detail.
- Willing to work out of business hours where deadlines necessitate.
- You will require 5 year work history or evidence to support any period of unemployment, self-employment or time spent in full-time education during that period.
- Right to work unrestricted in the UK/EU.
25 days holiday, pension/life assurance workplace pension scheme, employee discount schemes, refer a friend scheme. Location: Plymouth. Competitive salary.
Administrator employer: G4S
Contact Detail:
G4S Recruiting Team
StudySmarter Expert Advice 🤫
We think this is how you could land Administrator
✨Tip Number 1
Familiarise yourself with the specific documentation and reporting systems mentioned in the job description. Understanding how to navigate these platforms will give you a significant edge during the interview process.
✨Tip Number 2
Brush up on your communication skills, as you'll be liaising with various stakeholders. Practising clear and concise communication can help you demonstrate your ability to engage effectively with team members and clients.
✨Tip Number 3
Showcase your experience in highly regulated environments by preparing examples of how you've successfully managed compliance and documentation in previous roles. This will highlight your suitability for the position.
✨Tip Number 4
Be ready to discuss your numerical and analytical skills. Prepare to share instances where you've used these skills to solve problems or improve processes, as this is crucial for the role.
We think you need these skills to ace Administrator
Some tips for your application 🫡
Tailor Your CV: Make sure your CV highlights relevant experience and skills that match the job description. Emphasise your knowledge of Google platforms, Microsoft Office, and any experience with online documentation systems.
Craft a Strong Cover Letter: Write a cover letter that showcases your strong communication skills and your ability to work in a highly regulated environment. Mention specific examples of how you've successfully managed documentation and coordinated activities in previous roles.
Highlight Attention to Detail: In your application, provide examples that demonstrate your strong numerical and analytical skills. This could include instances where you successfully managed complex documentation or reporting tasks with high attention to detail.
Prepare for Questions: Anticipate questions related to your experience with health and safety documentation, permits to work, and other administrative tasks. Be ready to discuss how you can contribute to the operational team and meet agreed KPIs.
How to prepare for a job interview at G4S
✨Know Your Documentation
Familiarise yourself with the types of documentation mentioned in the job description, such as Health and Safety Documentation and Maintenance Documentation. Being able to discuss your experience with these documents will show that you understand the role's requirements.
✨Showcase Your Communication Skills
Since strong communication skills are essential for this role, prepare examples of how you've effectively liaised with different stakeholders in previous positions. This could include working with customers, contractors, or management.
✨Demonstrate Your Technical Proficiency
Be ready to discuss your experience with Google platforms and Microsoft Office Suite, particularly Excel and Word. You might be asked to perform a task or solve a problem using these tools, so brush up on your skills beforehand.
✨Highlight Your Attention to Detail
Given the importance of accuracy in administration, prepare to provide examples of how your attention to detail has positively impacted your work. This could involve discussing how you managed documentation or ensured compliance in a regulated environment.
