CATERING ADMINISTRATOR
Salary: £29,999 per annum
Working Hours: Permanent, Full Time, 40 hours per week, Monday to Friday
Location: Cheltenham, Gloucestershire
Excellent benefits package including 2.5% Golden Hello payment on commencement of employment and up to £2,000 annual retention bonus subject to eligibility criteria (pro-rata for part time employees), subject to achieving and maintaining clearance requirements.
G4S Facilities Management are looking for a Catering Administrator for a full-time, permanent position in Cheltenham. This role operates Monday to Friday, with shifts scheduled between 6:30am and 5:30pm.
This role provides vital support to the Catering Lead by managing core financial administration—including cash handling and function invoicing—alongside F&B stock control and complex diary management. As a professional first point of contact, you will ensure departmental efficiency through proactive coordination, month-end reconciliations, and diplomatic stakeholder engagement
Key Responsibilities:
Executive & Operational Support
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Provide high-level support to the Catering Lead, including report generation, professional documentation, and formal minute-taking.
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Manage complex diaries and team holiday schedules to ensure seamless operational coverage.
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Information Management: Oversee the organization of digital and physical filing systems for peak efficiency.
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Act as a diplomatic ambassador for the company, resolving client and customer enquiries professionally.
Financial & Revenue Management
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Manage all cash handling, banking, and internal recharges with high accuracy.
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Month-End Coordination: Facilitate the full accounting cycle and ensure the timely completion of function invoicing.
F&B Inventory & Supply Chain
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Maintain full control of F&B inventory to ensure accuracy and minimize waste.
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Track F&B invoices from receipt to payment, acting as the primary departmental advocate during final reconciliations.
Compliance & Communication
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Ensure strict compliance with all company policies, Health & Safety protocols, and regulatory requirements.
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Drive departmental projects, including POS (Point of Sale) maintenance and system updates.
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Draft and distribute all internal updates and formal customer correspondence.
