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- Tasks: Coordinate tasks and keep projects on track in a fast-paced environment.
- Company: Join G3 Systems, a leader in deployable infrastructure solutions.
- Benefits: Competitive salary, 25 days leave, private medical insurance, and wellbeing support.
- Other info: Dynamic role with opportunities for growth in project management and operations.
- Why this job: Make a real impact on high-profile projects while developing your career.
- Qualifications: GCSEs in Maths and English, strong organisational skills, and teamwork experience.
The predicted salary is between 33000 - 40000 £ per year.
Location: Site based – Portland, Dorset (Osprey Quay)
Design systems that are built, tested, and deployed in some of the world’s most demanding environments. At G3 Systems, we deliver modular and containerised deployable infrastructure used in some of the world’s most demanding environments, from defence and government operations to complex remote deployments. We’re looking for a Task Coordinator to join our ESS - Deployable Infrastructure Group, helping turn concepts into real-world systems that are manufactured, deployed, and used in the field. With our integration facility located on-site, you’ll have the unique opportunity to see your contribution come to life.
Project Management oversight and involvement in delivering systems from concept through build, integration, and final deployment, ensuring cost control and budget adherence throughout.
What you’ll be doing
As Task Coordinator, you’ll play a central role in keeping the contract programme running smoothly, connecting planning, people, and delivery to ensure tasks are executed efficiently and on time. You will:
- Support the Project Manager in delivering the contract programme successfully
- Plan, create, and maintain task schedules and work plans for programme ‘Call Off’ activities
- Prioritise tasking based on urgency, resource availability, and operational location
- Coordinate daily, weekly, and monthly assignments with field service engineers
- Act as the primary point of contact for all programme ‘Call Off’ tasking
- Communicate clearly with stakeholders on requirements, deadlines, and progress updates
- Track task completion, ensuring delivery remains on schedule
- Identify delays, risks, and resource gaps, escalating where necessary
- Ensure teams have the information, tools, and support required to deliver effectively
- Maintain accurate records of completed tasks and outstanding actions
- Take a proactive approach to problem-solving, anticipating and mitigating potential issues
- Drive continuous improvement by identifying opportunities to streamline processes
- Operate in full compliance with IMS policies and procedures
Why this role is different
This isn’t a typical coordination role. You won’t just be tracking tasks, you’ll be at the centre of delivery, influencing how work gets done in a fast-moving, operational environment. What sets this role apart:
- Real impact – your planning and coordination directly drives contract performance and delivery outcomes
- Operational exposure – you’ll work closely with field engineers and stakeholders, gaining insight into live project environments
- Ownership from day one – you’ll be trusted to manage priorities, solve problems, and keep delivery on track
- Pace and variety – no two days are the same, with changing priorities, locations, and operational demands
- Problem-solving focus – you’ll anticipate issues before they arise and play a key role in keeping things moving
- Opportunity to improve – your ideas will help shape more efficient processes and better ways of working
- Gateway role – ideal for someone looking to build a career in project management, operations, or programme delivery
What we’re looking for
We’re looking for a highly organised, proactive coordinator who can manage competing priorities, communicate clearly, and keep operations running smoothly in a fast‑paced environment.
- GCSEs in Maths and English (Grade A–C or equivalent)
- Strong working knowledge of Microsoft Office (Excel, Word, Outlook, Teams)
- Clear and concise communication skills, both verbal and written
- Ability to relay instructions accurately and confidently
- Strong organisational and time‑management skills
- Ability to manage multiple tasks and shifting priorities effectively
- Proactive approach to identifying and addressing delays or issues
- Resourceful mindset with the ability to overcome obstacles
- Experience coordinating teams and working with cross‑functional groups
- Accurate record‑keeping and attention to detail
- Mechanical or Electrical qualification (e.g. City & Guilds, ONC)
- Knowledge of BS7671 certification
- Mechanical or Electrical background or experience in a technical environment
Who you are
You’re a highly organised and dependable coordinator who thrives in a fast‑paced, operational environment. You enjoy being at the centre of activity—keeping people aligned, tasks on track, and delivery moving forward. You are:
- A clear and confident communicator who can engage with engineers, managers, and stakeholders alike
- Naturally organised, with a strong eye for detail and the ability to stay on top of multiple priorities
- Proactive and solutions‑focused, able to anticipate issues and act before they escalate
- Calm under pressure, with the ability to adapt quickly as priorities shift
- A strong team player who builds effective working relationships across functions
- Comfortable taking ownership and accountability for task coordination and delivery
- Methodical in your approach, ensuring accuracy in planning, tracking, and reporting
- Driven to improve processes and find smarter, more efficient ways of working
- Interested in developing your career within project management, operations, or engineering environments
Not sure if you meet every requirement? We know great candidates don’t always meet every requirement. If you’re interested in the role and feel it could be a good fit, we’d encourage you to apply. We value different perspectives and are committed to building an inclusive team.
What you’ll get in return
- Opportunity to work on high‑profile UK & international projects
- A collaborative, technically driven team
- Exposure to real‑world engineering challenges and delivery
- Career development within a growing, specialist organisation
Benefits include:
- Competitive salary from £33,000 per annum, with potential to offer more for candidates with relevant experience
- 25 days annual leave
- Private Medical Insurance (BUPA)
- Salary sacrifice schemes (including eBike and electric vehicles)
- Access to wellbeing platforms
Location & Working Pattern
This role is primarily site‑based at our Portland, Dorset office at Osprey Quay, with flexibility to work from home when operational requirements allow.
Task Coordinator in Castletown employer: G3 Systems Ltd
Contact Detail:
G3 Systems Ltd Recruiting Team
StudySmarter Expert Advice 🤫
We think this is how you could land Task Coordinator in Castletown
✨Tip Number 1
Get to know the company inside out! Research G3 Systems, their projects, and their culture. This way, when you chat with them, you can show off your knowledge and passion for what they do.
✨Tip Number 2
Network like a pro! Connect with current employees on LinkedIn or attend industry events. Building relationships can give you insider info and might even lead to a referral!
✨Tip Number 3
Prepare for the interview by practising common questions related to task coordination and project management. Think about how your skills align with their needs and be ready to share examples from your experience.
✨Tip Number 4
Don’t forget to follow up after your interview! A quick thank-you email can leave a lasting impression and shows your enthusiasm for the role. Plus, it keeps you on their radar!
We think you need these skills to ace Task Coordinator in Castletown
Some tips for your application 🫡
Tailor Your Application: Make sure to customise your CV and cover letter for the Task Coordinator role. Highlight your relevant experience and skills that match the job description, especially your organisational and communication abilities.
Showcase Your Problem-Solving Skills: In your application, give examples of how you've proactively solved issues in past roles. This will show us that you can handle the fast-paced environment and keep things running smoothly.
Be Clear and Concise: When writing your application, keep your language straightforward and to the point. We appreciate clear communication, so make sure your CV and cover letter reflect that.
Apply Through Our Website: We encourage you to submit your application through our website. It’s the best way for us to receive your details and ensures you’re considered for the role. Don’t miss out!
How to prepare for a job interview at G3 Systems Ltd
✨Know the Role Inside Out
Before your interview, make sure you thoroughly understand the Task Coordinator role. Familiarise yourself with the job description and think about how your skills align with the responsibilities, like planning and coordinating tasks. This will help you answer questions confidently and show that you're genuinely interested.
✨Showcase Your Organisational Skills
As a Task Coordinator, being organised is key. Prepare examples from your past experiences where you've successfully managed multiple tasks or projects. Use the STAR method (Situation, Task, Action, Result) to structure your answers, demonstrating how you kept everything on track and met deadlines.
✨Communicate Clearly and Confidently
Effective communication is crucial in this role. Practice articulating your thoughts clearly, especially when discussing how you would relay instructions or updates to stakeholders. You might even want to prepare a few questions to ask the interviewer about their communication processes to show your proactive approach.
✨Be Ready to Problem-Solve
Expect questions that assess your problem-solving abilities. Think of scenarios where you've anticipated issues before they escalated and how you addressed them. Highlight your resourcefulness and ability to adapt to changing priorities, as these traits are essential for success in a fast-paced environment.