Office and Administration Assistant

We are looking for candidates based in London who are passionate about managing and organising the London office of a growing and dynamic International Tour Operator. This exciting opportunity is open to both full-time and part-time employment.

The Company

“People don’t take trips – trips take people” …

… and we’re in the business of planning and organising trips all over the globe for almost half a million travellers each year.

We’re G2 Travel, a wholesale tour operator with a network of offices spanning Asia, the Middle East, Europe and North America.

We’re not a corporation and don’t behave like one – results are achieved through collaboration and teamwork – a place where everyone gets noticed.

We believe that work should be enjoyable, stimulating and fun!

The Role

As an Administration/Office Assistant, you will provide essential support to the General Manager for Office and HR management of a young, energetic and busy team. This position includes HR, administrative, and office management responsibilities.

Main Responsibilities

Recruitment and Onboarding:

• Liaise between recruitment companies and team leaders.
• Issue offer letters and new hire documentation.
• Coordinate the onboarding process, including provision of equipment, information, and training schedules for new employees.

HR Administration:

• Maintain and update employee records ensuring accuracy and confidentiality.
• Process HR-related paperwork, including contracts, promotions, terminations, and benefits enrolment.
• Process any benefits changes or additions accordingly.
• Support with HR data and reports, note-taking in meetings, drafting letters, sending calendar invites.
• Provide payroll support by creating monthly payroll files for the HR Business Partner.

Administrative Support:

• Provide general administrative support to the GM, including scheduling meetings and maintaining calendars.
• Assist in preparing reports, presentations, and correspondence for the GM.
• Support with various HR projects.
• Organise corporate and social events.

Office/Facilities Management:

• Support with the administration of Health & Safety requirements for the building.
• Organise and procure maintenance services.
• Monitor and order office equipment and supplies.
• Handle payment of supplier invoices and investigate payment queries.
• Manage payment, filing, and coordination of staff expenses.

The Requirements

• Brings common sense with a logical and practical approach to problem-solving.
• Discreet and highly trustworthy, fostering confidence in any task.
• Naturally well-organised and proactive, always staying one step ahead.
• A collaborative team player with a positive, can-do attitude.
• Communicates diplomatically and effectively, both verbally and in writing.
• Proficient in MS Office tools and comfortable working with data.
• Confident with numbers and detail-oriented.
• Basic IT knowledge to handle simple staff issues with ease.

The Deal

If you accept this role we offer:

• A first-class, conveniently located office with a small gym.
• Flexibility in hybrid working arrangements.
• This role will involve working in the office for a minimum of 3 days per week, with the option to work from home on remaining days if the applicant's home working arrangements are suitable for effective completion of the role.
• 23 holiday days (plus bank holidays).
• Contributory pension scheme.