Trade Mark Administrator

Our client is a highly regarded intellectual property practice with a long-standing reputation for delivering exceptional service to an impressive portfolio of UK and international clients. Known for its collaborative culture and commitment to developing its support teams, the firm offers a stable and rewarding environment where individuals are encouraged to build long-term careers within the IP sector. An exciting opportunity has arisen for an experienced Trade Mark Administrator to join the firm’s established Trade Marks team.

Working closely with Attorneys and Paralegals, you will play a key role in the day-to-day management of a varied portfolio of trade mark matters, ensuring deadlines are met, cases progress smoothly and clients receive a first-class service. This is a broad and varied position, ideal for someone who enjoys taking ownership of processes and being at the heart of a busy IP practice.

• Managing and maintaining trade mark case diaries, ensuring all deadlines are monitored and actioned.
• Processing and allocating incoming correspondence to the appropriate teams and Fee Earners.
• Preparing and filing UK, EU, International and foreign trade mark applications and associated documentation.
• Monitoring and updating official deadlines arising from applications and official actions.
• Acting as a key point of contact for clients, handling day-to-day queries and correspondence.
• Managing Fee Earner inboxes and calendars, ensuring urgent matters are prioritised appropriately.
• Preparing standard and non-standard correspondence to clients, overseas associates and Intellectual Property Offices.
• Maintaining accurate records across the firm’s IP management systems.
• Supporting the administration of trade mark watching services and reporting results to clients.
• Assisting with assignments, licences, changes of name and address, and other recordal matters.
• Conducting basic online trade mark searches and preparing draft reports.
• Preparing invoice requests, monitoring billing and assisting with work in progress management.
• Liaising with internal departments including Records, Renewals and Accounts to ensure the smooth progression of matters.

• Previous experience within a Trade Mark Administration, Trade Mark Formalities or IP Administration role.
• A strong understanding of the trade mark filing and prosecution process.
• CITMA Trade Mark Paralegal qualification, or working towards it, would be advantageous but is not essential.
• Experience using UKIPO, EUIPO and WIPO online filing systems.
• Excellent organisational skills with the ability to manage multiple deadlines simultaneously.
• Strong communication skills and confidence liaising directly with clients and colleagues.
• High levels of accuracy and attention to detail.
• Experience using IP management systems such as Inprotech would be beneficial.
• A proactive, team-oriented approach and a genuine interest in intellectual property.

• Competitive salary and attractive benefits package.
• Flexible hybrid working arrangement.
• The opportunity to work with a diverse and high-quality client portfolio.
• Ongoing training and professional development opportunities.
• A friendly, supportive and collaborative working environment.
• Excellent long-term career prospects within a respected intellectual property practice.