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- Tasks: Support attorneys through the full patent lifecycle and maintain accurate records.
- Company: Join a respected intellectual property firm known for quality work and a supportive culture.
- Benefits: Enjoy a collaborative environment with opportunities for personal development and inclusivity.
- Why this job: Be part of a dedicated team making a real impact in legal services and knowledge-sharing.
- Qualifications: Strong attention to detail, proactive attitude, and prior experience in an IP environment required.
- Other info: Experience with Inprotech and a CIPA Administration Certificate are preferred.
The predicted salary is between 36000 - 60000 £ per year.
A respected and well-established intellectual property firm is seeking an experienced Patent Administrator to join their busy Records and Formalities team in London. Known for their high-quality work and supportive working culture, this firm offers a collaborative environment where knowledge-sharing is encouraged and personal development is taken seriously. They’re committed to fostering an inclusive workplace and value diversity of thought and background across all levels of the business.
This is a great opportunity for a patent administrator with solid experience to join a dedicated team that provides vital support across the firm’s legal services. The role involves a broad range of responsibilities, supporting attorneys through the full patent lifecycle – from first filings through to grant and registration. Working closely with both clients and attorneys, the successful candidate will play a key part in maintaining the accuracy and integrity of the firm’s records and processes.
Key responsibilities include:
- Reviewing and distributing incoming correspondence (on a rota basis)
- Distributing filings and submissions across the team
- Monitoring and flagging deadlines to fee earners using internal prompt systems
- Handling updates and queries on patent matters
- Entering and maintaining case records accurately
- Docketing and processing incoming documents
- Filing patent forms and submissions via EPOline and ePCT (EP, PCT, GB, and Oppositions)
- Performing formalities checks on correspondence from EPO/WIPO/UKIPO
- Managing changes to client instructions
- Processing online fee payments
- Producing filing estimates when requested
- Conducting post-filing checks
- Supporting the training of junior team members
What they’re looking for:
- A strong team player with excellent attention to detail
- Proactive and able to work independently with minimal supervision
- Confident communicator with sound written and verbal skills
- Good understanding of patent procedures, particularly in foreign jurisdictions
- Previous experience with Inprotech is highly desirable
- Strong working knowledge of Microsoft Office
- CIPA Administration Certificate is preferred
- Minimum GCSE (or equivalent) in English and Maths
- Prior experience in an IP environment is essential
Online Administrator employer: G2 Legal
Contact Detail:
G2 Legal Recruiting Team
StudySmarter Expert Advice 🤫
We think this is how you could land Online Administrator
✨Tip Number 1
Familiarise yourself with the specific patent procedures relevant to the role, especially in foreign jurisdictions. This knowledge will not only help you stand out during interviews but also demonstrate your commitment to understanding the complexities of the job.
✨Tip Number 2
Network with professionals in the intellectual property field, particularly those who work as patent administrators. Engaging with them can provide insights into the role and may even lead to referrals or recommendations within the firm.
✨Tip Number 3
Showcase your attention to detail by preparing for potential interview questions that assess this skill. You might be asked to describe how you handle complex tasks or manage deadlines, so have specific examples ready.
✨Tip Number 4
If you have experience with Inprotech, be sure to highlight it during your discussions. If not, consider familiarising yourself with the software beforehand, as it could give you an edge over other candidates.
We think you need these skills to ace Online Administrator
Some tips for your application 🫡
Tailor Your CV: Make sure your CV highlights relevant experience in patent administration and showcases your attention to detail. Include specific examples of how you've supported attorneys and managed patent processes.
Craft a Compelling Cover Letter: Write a cover letter that reflects your understanding of the role and the firm’s values. Emphasise your proactive nature, teamwork skills, and any experience with Inprotech or similar systems.
Highlight Relevant Skills: In your application, clearly outline your skills related to patent procedures, communication, and Microsoft Office proficiency. Mention any certifications like the CIPA Administration Certificate to strengthen your application.
Proofread Your Application: Before submitting, carefully proofread your CV and cover letter for any errors. A polished application demonstrates your attention to detail, which is crucial for the role of an Online Administrator.
How to prepare for a job interview at G2 Legal
✨Showcase Your Attention to Detail
As an Online Administrator, attention to detail is crucial. Be prepared to discuss specific examples from your past experience where your meticulous nature helped avoid errors or improved processes.
✨Demonstrate Your Understanding of Patent Procedures
Make sure you brush up on patent procedures, especially in foreign jurisdictions. You might be asked about your knowledge during the interview, so having a few key points ready can really impress the interviewers.
✨Highlight Your Teamwork Skills
This role requires a strong team player. Share experiences that illustrate how you've successfully collaborated with others, particularly in high-pressure situations or when supporting colleagues.
✨Prepare for Technical Questions
Given the technical nature of the role, expect questions related to Inprotech and Microsoft Office. Familiarise yourself with these tools and be ready to discuss how you've used them effectively in your previous roles.
