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For Companies At a Glance
- Tasks: Support three Senior Leaders with organisation, communication, and event coordination.
- Company: G-Research, a leading finance and technology organisation.
- Benefits: Competitive salary, annual bonus, free lunch, and 30 days' leave.
- Why this job: Gain exposure to high-level business activities and develop your professional skills.
- Qualifications: Degree-educated or EA/PA experience at senior levels, excellent organisational skills.
- Other info: Enjoy a flexible work environment with great work/life balance and monthly events.
The predicted salary is between 36000 - 60000 £ per year.
The role
We are seeking a diligent, conscientious and organised Executive Assistant to work with three Senior Leaders at G-Research. You will assist in all aspects of business to ensure optimal performance, bringing with you a proactive approach, excellent organisational skills and the ability to handle sensitive information with discretion. We are looking for a candidate who is a strong critical thinker with a problem-solving mindset. You will manage how the Executive’s spend their time, learning to anticipate any potential risks before they materialise and providing administrative support when required. You will also regularly engage with other stakeholders as a key point of contact. In this role you will learn a lot and be exposed to high level business activity.
Key responsibilities of the role include:
- Organising high-level internal and external meetings, preparing agendas, minutes and follow-up actions.
- Coordinating logistics for events and conferences, acting as a point of contact for guests, warmly welcoming and assisting them upon arrival, overseeing the setup of meeting spaces to ensure they are welcoming and adequately equipped for guests and attendees.
- Optimising the Executives’ time allocation for maximum efficiency.
- Drafting and managing emails and other communications on behalf of the Executives, maintaining clear and professional language.
- Arranging and managing all travel including itineraries, flights, visa applications and accommodation, ensuring all logistics are handled smoothly.
- Processing and approval of expenses, including inputs and authorisations, as well as personal appointments and ad hoc duties where required.
- Handling sensitive and personal information with the highest level of confidentiality.
- Assisting in scheduling, task management and prioritisation, ensuring key projects stay on track.
- Arranging events for the teams within your remit, including project completion celebrations, new joiner lunches and more.
Who are we looking for?
The ideal candidate will have the following skills and experience:
- Degree-educated or demonstrable experience as an EA/PA at Head of or C-Suite level, ideally within a finance or technology organisation.
- Excellent organisational and communication skills, both verbal and written.
- Highly responsive, flexible, proactive, resilient and solutions-driven.
- A proactive, detail-oriented individual who can anticipate needs and act on them.
- Adaptable and able to work under pressure.
- A high level of discretion and respect for confidentiality is crucial.
- Willingness to travel internationally and work outside of traditional hours when necessary.
Why join us?
- Highly competitive compensation plus annual discretionary bonus.
- Lunch provided (via Just Eat for Business) and dedicated barista bar.
- 30 days’ annual leave.
- 9% company pension contributions.
- Informal dress code and excellent work/life balance.
- Comprehensive healthcare and life assurance.
- Cycle-to-work scheme.
- Monthly company events.
Executive Assistant (12-Month FTC) in London employer: G-Research
Contact Detail:
G-Research Recruiting Team
StudySmarter Expert Advice 🤫
We think this is how you could land Executive Assistant (12-Month FTC) in London
✨Tip Number 1
Network like a pro! Reach out to your connections and let them know you're on the hunt for an Executive Assistant role. You never know who might have a lead or can put in a good word for you.
✨Tip Number 2
Prepare for interviews by researching the company and its leaders. Understand their values and challenges, so you can show how your skills can help them thrive. We want to see you shine!
✨Tip Number 3
Practice your communication skills! As an EA, you'll need to convey information clearly and professionally. Try mock interviews with friends or family to get comfortable with articulating your thoughts.
✨Tip Number 4
Don't forget to apply through our website! It’s the best way to ensure your application gets noticed. Plus, we love seeing candidates who take that extra step to connect with us directly.
We think you need these skills to ace Executive Assistant (12-Month FTC) in London
Some tips for your application 🫡
Show Off Your Organisational Skills: In your application, make sure to highlight your organisational prowess. We want to see how you can juggle multiple tasks and keep everything running smoothly, just like you would in the role of an Executive Assistant.
Be Proactive in Your Approach: Demonstrate your proactive mindset in your written application. Share examples of how you've anticipated needs or solved problems before they became issues. This is key for us at StudySmarter!
Keep It Professional Yet Friendly: When drafting your application, maintain a professional tone but don’t be afraid to let your personality shine through. We appreciate clear communication that feels warm and inviting, just like our team culture.
Apply Through Our Website: We encourage you to apply directly through our website. It’s the best way for us to receive your application and ensures you’re considered for this exciting opportunity with StudySmarter!
How to prepare for a job interview at G-Research
✨Know Your Role Inside Out
Before the interview, make sure you thoroughly understand the Executive Assistant role and its responsibilities. Familiarise yourself with the key tasks mentioned in the job description, like organising meetings and managing communications. This will help you demonstrate your knowledge and show that you're genuinely interested in the position.
✨Showcase Your Organisational Skills
During the interview, be ready to share specific examples of how you've successfully managed multiple tasks or projects in the past. Use the STAR method (Situation, Task, Action, Result) to structure your answers. This will highlight your organisational prowess and problem-solving mindset, which are crucial for this role.
✨Demonstrate Discretion and Professionalism
Since you'll be handling sensitive information, it's essential to convey your understanding of confidentiality during the interview. Share experiences where you've had to maintain discretion and professionalism, especially when dealing with high-level executives or sensitive situations.
✨Prepare Questions for Them
Interviews are a two-way street, so come prepared with thoughtful questions about the company culture, team dynamics, and expectations for the role. This not only shows your interest but also helps you assess if the company is the right fit for you. Plus, it gives you a chance to engage with the interviewers on a deeper level.
