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- Tasks: Support Senior Leaders by managing schedules, organising meetings, and coordinating logistics.
- Company: G-Research, a leading finance and technology organisation with a dynamic culture.
- Benefits: Competitive salary, annual bonus, 30 days leave, and comprehensive healthcare.
- Why this job: Gain exposure to high-level business activities while developing your organisational and communication skills.
- Qualifications: Degree-educated or EA/PA experience at senior levels, with strong organisational skills.
- Other info: Enjoy a flexible work environment with monthly company events and a focus on work/life balance.
The predicted salary is between 36000 - 60000 £ per year.
We are seeking a diligent, conscientious and organised Executive Assistant to work with three Senior Leaders at G-Research. You will assist in all aspects of business to ensure optimal performance, bringing with you a proactive approach, excellent organisational skills and the ability to handle sensitive information with discretion.
We are looking for a candidate who is a strong critical thinker with a problem-solving mindset. You will manage how the Executive’s spend their time, learning to anticipate any potential risks before they materialise and providing administrative support when required. You will also regularly engage with other stakeholders as a key point of contact. In this role you will learn a lot and be exposed to high level business activity.
Key responsibilities of the role include:
- Organising high-level internal and external meetings, preparing agendas, minutes and follow-up actions.
- Coordinating logistics for events and conferences, acting as a point of contact for guests, warmly welcoming and assisting them upon arrival, overseeing the setup of meeting spaces to ensure they are welcoming and adequately equipped for guests and attendees.
- Optimising the Executives’ time allocation for maximum efficiency.
- Drafting and managing emails and other communications on behalf of the Executives, maintaining clear and professional language.
- Arranging and managing all travel including itineraries, flights, visa applications and accommodation, ensuring all logistics are handled smoothly.
- Processing and approval of expenses, including inputs and authorisations, as well as personal appointments and ad hoc duties where required.
- Handling sensitive and personal information with the highest level of confidentiality.
- Assisting in scheduling, task management and prioritisation, ensuring key projects stay on track.
- Arranging events for the teams within your remit, including project completion celebrations, new joiner lunches and more.
Who are we looking for?
The ideal candidate will have the following skills and experience:
- Degree-educated or demonstrable experience as an EA/PA at Head of or C-Suite level, ideally within a finance or technology organisation.
- Excellent organisational and communication skills, both verbal and written.
- Highly responsive, flexible, proactive, resilient and solutions-driven.
- A proactive, detail-oriented individual who can anticipate needs and act on them.
- Adaptable and able to work under pressure.
- A high level of discretion and respect for confidentiality is crucial.
- Willingness to travel internationally and work outside of traditional hours when necessary.
Why join us?
- Highly competitive compensation plus annual discretionary bonus.
- Lunch provided (via Just Eat for Business) and dedicated barista bar.
- 30 days’ annual leave.
- 9% company pension contributions.
- Informal dress code and excellent work/life balance.
- Comprehensive healthcare and life assurance.
- Cycle-to-work scheme.
- Monthly company events.
Executive Assistant (12-Month FTC) employer: G-Research
Contact Detail:
G-Research Recruiting Team
StudySmarter Expert Advice 🤫
We think this is how you could land Executive Assistant (12-Month FTC)
✨Tip Number 1
Network like a pro! Reach out to current or former employees at G-Research on LinkedIn. A friendly chat can give us insider info about the company culture and maybe even a referral.
✨Tip Number 2
Prepare for the interview by practising common EA scenarios. Think about how you’d handle scheduling conflicts or manage sensitive information. We want to show that we can think on our feet!
✨Tip Number 3
Dress to impress, but keep it casual! G-Research has an informal dress code, so find that sweet spot between professional and relaxed. We want to feel comfortable while still looking sharp.
✨Tip Number 4
Don’t forget to follow up after the interview! A quick thank-you email can leave a lasting impression. Let’s remind them why we’re the perfect fit for the Executive Assistant role.
We think you need these skills to ace Executive Assistant (12-Month FTC)
Some tips for your application 🫡
Tailor Your CV: Make sure your CV is tailored to the Executive Assistant role. Highlight your organisational skills and any experience you have in managing high-level meetings or handling sensitive information. We want to see how you can bring value to our team!
Craft a Compelling Cover Letter: Your cover letter is your chance to shine! Use it to showcase your proactive approach and problem-solving mindset. Tell us why you're excited about the role and how your skills align with what we’re looking for.
Be Professional Yet Personable: When drafting your application, maintain a professional tone but don’t be afraid to let your personality shine through. We appreciate candidates who can communicate clearly and warmly, just like you would when welcoming guests!
Apply Through Our Website: We encourage you to apply directly through our website. It’s the best way for us to receive your application and ensures you’re considered for the role. Plus, it’s super easy – just follow the prompts!
How to prepare for a job interview at G-Research
✨Know Your Role Inside Out
Before the interview, make sure you thoroughly understand the Executive Assistant role and its responsibilities. Familiarise yourself with the key tasks mentioned in the job description, like organising meetings and managing communications. This will help you demonstrate your knowledge and show that you're genuinely interested in the position.
✨Showcase Your Organisational Skills
During the interview, be ready to share specific examples of how you've successfully managed multiple tasks or projects in the past. Use the STAR method (Situation, Task, Action, Result) to structure your answers. This will highlight your organisational prowess and problem-solving mindset, which are crucial for this role.
✨Demonstrate Discretion and Professionalism
Since you'll be handling sensitive information, it's essential to convey your understanding of confidentiality during the interview. Share experiences where you've had to maintain discretion and professionalism, especially when dealing with high-level executives or sensitive situations.
✨Prepare Questions for Them
Interviews are a two-way street, so come prepared with thoughtful questions about the company culture, team dynamics, and expectations for the role. This not only shows your interest but also helps you assess if the company is the right fit for you. Plus, it gives you a chance to engage with the interviewers on a deeper level.
