Medical Receptionist in Gloucester

We are looking for an enthusiastic and motivated medical receptionist to join our reception team in a friendly, forward-thinking practice. Candidates will need to be computer literate with excellent communication skills, passionate about working in the NHS and helping to support the local community. This is a Part Time position of 23 hours per week. Shift patterns are between 08.00 - 18:30 Monday to Friday. The days and hours will vary weekly, with a minimum of 23 hours guaranteed. Rota given 4 weeks in advance. There is the opportunity to work additional hours on an ad hoc basis. Please only apply if you are available to work these days and times.

Main duties of the job:

• Offer general assistance to the Practice team and project a positive and friendly image to patients and other visitors, whether in person, by telephone or electronically.
• Receive, assist and direct patients in accessing the appropriate service or healthcare professional in a courteous, efficient and effective way.
• Undertake a variety of administrative duties to assist in the smooth running of the Practice including managing appointments and the provision of clerical support to clinical staff and other members of the Practice team.
• Facilitate effective communication between patients, members of the primary health care team, secondary care and other associated healthcare agencies.

Reports to: Reception Manager / Reception Supervisor

About us:

G DOC LTD is a unique, GP-owned organisation where all GP surgeries in Gloucestershire are our shareholders. We operate with a not-for-profit ethos, ensuring every decision and service is focused on improving patient outcomes and reinvesting in local Primary Care across the county. We directly manage several GP surgeries in Gloucester and the Forest of Dean, providing patient-centred care to more than 45,000 patients. We value continuity of care and practice teams are at the heart of all we do. In addition to our surgeries, we deliver a range of countywide commissioned services designed to improve access, increase capacity, or provide specialist support. Our teams are committed to delivering sustainable, high-quality primary care while fostering innovation and collaboration across the local health system. By joining us, you'll be part of an organisation that puts people first, supporting staff wellbeing, professional development, and a collaborative culture. You'll benefit from the stability, support, and career opportunities of a larger organisation, while still working in close-knit, community-focused teams.

Job responsibilities:

• Opening up/locking-up of Practice premises and maintaining security in accordance with Practice protocols.
• Maintaining and monitoring the Practice appointments system.
• Processing personal, telephone and electronic/online requests for appointments, visits and consultations, and ensuring callers are directed to the appropriate healthcare professional.
• Processing and distributing incoming (and outgoing) mail (post and electronic).
• Taking messages and passing on information.
• Filing and retrieving paperwork/electronic data.
• Processing prescriptions in accordance with Practice guidelines.
• Computer data entry/data allocation and collation; processing and recording information in accordance with Practice procedures.
• Initiating contact with and responding to requests from patients, other team members and associated healthcare agencies and providers.
• Providing clerical assistance to Practice staff as required from time to time, including word/data processing, filing, photocopying and scanning.
• Provision of refreshments for staff and visitors as required; loading and emptying the dishwasher and keeping the kitchen area clean and tidy.
• Keeping the reception area, notice-boards and leaflet dispensers tidy and free from obstructions and clutter.

Working conditions:

• Frequent, prolonged VDU use.
• High levels of accuracy and attention to detail essential at all times.
• Exposure to distressing situations and written material.
• Variable working hours by rota.
• Requirement to wear uniform.

Person Specification:

• Broad knowledge of General Practice.

• If not already competent in SystmOne, Office & Outlook, willing and able to undertake training and develop competency.
• Ability to follow policy and procedure.
• Effective time management.
• Ability to work as a team member and autonomously.
• Good interpersonal skills.
• Excellent communication skills (written and oral).
• Competent in use of SystmOne.
• Competent in the use of Office and Outlook.
• Clear, polite telephone manner.
• Polite and confident.
• Flexible and cooperative.
• Motivated.
• High levels of integrity and loyalty.
• Sensitive and empathetic in distressing situations.
• Ability to work under pressure.

• GCSE grade 4/C or above in maths & English, or equivalent (if candidate does not hold these qualifications or a recognised equivalent, competency testing may be required).

• Evidence of continuing professional development.
• Disclosure and Barring Service Check. This post is subject to the Rehabilitation of Offenders Act (Exceptions Order) 1975 and as such it will be necessary for a submission for Disclosure to be made to the Disclosure and Barring Service (formerly known as CRB) to check for any previous criminal convictions.