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- Tasks: Manage the Chief Executive's busy diary and assist with exciting new projects.
- Company: Join G DOC LTD, a unique GP-owned organisation focused on improving patient care.
- Benefits: Earn £15 to £16.50 per hour with NHS pension scheme and flexible working options.
- Why this job: Be part of a supportive team making a real difference in local healthcare.
- Qualifications: GCSE English and Maths Grade 5 or above; strong communication skills required.
- Other info: Enjoy a collaborative culture with opportunities for professional development.
The predicted salary is between 30000 - 34380 £ per year.
An opportunity has arisen to join our friendly team as Executive Assistant to the Chief Executive.
Main duties of the role are managing a very busy diary, administrative duties and helping with new projects. You will be enthusiastic and motivated and work to a high standard of accuracy. You will be able to prioritise your workload effectively and have excellent written and verbal communication skills. A willingness to support the team as a whole is essential.
The role will be based at Quayside House, Gloucester. The role could be purely office-based, or hybrid office-based/working from home, if preferred. If hybrid working, you must be willing and able to travel to central Gloucester whenever required during your contracted hours. The working hours are 20-25 hours per week, to be worked over at least 4 days (preferably 5 days). If a full-time role is preferred, there is the potential to combine the EA post with other administrative duties.
Job responsibilities include:
- Support to Chief Executive and senior management team.
- Manage the multiple and complex demands of the Chief Executive's time and proactively manage diaries by forward planning and organising regular meetings and events.
- Ensure that the Chief Executive is aware of appointments and that all relevant documents are prepared for each meeting and any travel arrangements/accommodation are in place.
- Provide prompt, effective verbal and written communication and deal with queries in a confidential, professional and sensitive manner.
- Take confidential minutes both remotely and in-person with prompt turnaround and produce action trackers from meetings; ensuring these are brought to the prompt attention of the relevant staff to enable follow up as necessary.
- Use initiative in all areas of work in the absence or on behalf of the Chief Executive and ensure that they are kept informed.
- Process accurate expense claims and keep detailed records.
Person Specification:
- Evidence of continuing professional development
- Knowledge of General Practice and/or Primary Care
- Understanding of Medical Administration
- Understanding of Information Governance / data compliance
Skills required:
- Excellent communication skills (written and oral)
- Competent in the use of Office and Outlook
- Ability to follow policy and procedure
- Effective time management (Planning & Organising)
- Ability to work as a team member and autonomously
- Good interpersonal skills
Personal Qualities:
- Clear, polite telephone manner
- Polite and confident
- Ability to use own initiative and problem solve
- Flexible and cooperative
- Motivated
- High levels of integrity and loyalty
- Sensitive and empathetic in distressing situations
- Ability to work under pressure
Qualifications:
- GCSE English Grade 5 or above (or equivalent or higher qualification)
- GCSE Maths Grade 5 or above (or equivalent or higher qualification)
This post is subject to the Rehabilitation of Offenders Act (Exceptions Order) 1975 and as such it will be necessary for a submission for Disclosure to be made to the Disclosure and Barring Service (formerly known as CRB) to check for any previous criminal convictions.
£15 to £16.50 an hour. The role is eligible for the NHS pension scheme.
Executive Assistant to Chief Executive in Gloucester employer: G DOC LTD
Contact Detail:
G DOC LTD Recruiting Team
StudySmarter Expert Advice 🤫
We think this is how you could land Executive Assistant to Chief Executive in Gloucester
✨Tip Number 1
Network like a pro! Reach out to people in your industry, especially those who work at G DOC LTD. A friendly chat can open doors and give you insider info about the role.
✨Tip Number 2
Prepare for the interview by practising common questions. Think about how your skills match the job description, especially around diary management and communication. We want to see your enthusiasm shine!
✨Tip Number 3
Show off your organisational skills! Bring examples of how you've managed busy schedules or projects in the past. This will help us see how you can support the Chief Executive effectively.
✨Tip Number 4
Don’t forget to apply through our website! It’s the best way to ensure your application gets noticed. Plus, it shows you’re serious about joining our team at G DOC LTD.
We think you need these skills to ace Executive Assistant to Chief Executive in Gloucester
Some tips for your application 🫡
Tailor Your Application: Make sure to customise your CV and cover letter to highlight your skills that match the job description. We want to see how your experience aligns with the role of Executive Assistant, so don’t hold back on showcasing your diary management and communication skills!
Show Your Enthusiasm: Let your passion shine through in your application! We’re looking for someone who is motivated and eager to support our team, so share why you’re excited about this opportunity and how you can contribute to our friendly environment.
Be Clear and Concise: When writing your application, keep it straightforward and to the point. We appreciate clarity, so make sure your sentences are easy to read and your key points stand out. This will reflect your excellent written communication skills!
Apply Through Our Website: We encourage you to submit your application via our website. It’s the best way for us to receive your details and ensures you’re considered for the role. Plus, it’s super easy to do!
How to prepare for a job interview at G DOC LTD
✨Know the Role Inside Out
Before the interview, make sure you thoroughly understand the responsibilities of the Executive Assistant to the Chief Executive. Familiarise yourself with managing busy diaries, administrative tasks, and supporting new projects. This will help you demonstrate your enthusiasm and motivation during the conversation.
✨Showcase Your Communication Skills
Since excellent written and verbal communication skills are crucial for this role, prepare examples that highlight your ability to communicate effectively. Think of situations where you’ve dealt with queries professionally or taken minutes in meetings, as these will resonate well with the interviewers.
✨Demonstrate Your Organisational Skills
Be ready to discuss how you prioritise your workload and manage multiple tasks. You might want to share specific strategies or tools you use to stay organised, especially when it comes to handling complex demands on a busy executive's time.
✨Emphasise Team Support and Flexibility
The role requires a willingness to support the team as a whole, so be prepared to talk about your experiences working collaboratively. Highlight your flexibility and cooperative nature, especially in high-pressure situations, to show that you can adapt and contribute positively to the team dynamic.