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- Tasks: Manage logistics, travel, and operations for a private family ecosystem.
- Company: Dynamic fintech company focused on growth and innovation.
- Benefits: Competitive compensation, remote work, and career development opportunities.
- Why this job: Be the driving force behind a family's efficiency and lifestyle.
- Qualifications: 3+ years as a Personal Assistant or Operations Manager with strong organisational skills.
- Other info: Join a passionate team and shape the future of our company.
The predicted salary is between 36000 - 60000 ÂŁ per year.
We are looking for far more than a traditional Personal Assistant. This is a Lifestyle & Operations Manager: someone who operates as the miniâCEO of a private family ecosystem, taking ownership of logistics, travel, property, staff, finances, systems, and the overall flow of life. Your mission is to remove 90% of operational, domestic, organizational and processârelated questions from the principal's plate with structure, taste, and flawless execution. You will work directly with an UHNW entrepreneur and family, shaping order, clarity and efficiency in every dimension of their lives.
This role requires strategic thinking, high autonomy, minimalism, excellent taste and a calm, systemâoriented mind.
What Youâll Be Working On- Personal & Family Logistics: Full management of personal, family and business calendars, childrenâs schedules, schools, activities, and monitoring and managing all personal/family documents and renewals.
- Travel Management (UHNW / VIP Level): Endâtoâend planning of international travel â flights, VIP terminals, hotels, villas, visas, transfers â coordination with concierge services, restaurants, drivers, budget control and quality assurance for each journey.
- Property & Household Management: Full oversight of properties, managing contractors (gardeners, engineers, maintenance teams, smartâhome systems), repairs, service contracts, expense tracking and planâvsâfact reporting.
- Operational Finances: Monthly reconciliation of family expenses, budgeting and cashâflow oversight, subscription management and recurring payments.
- Staff Coordination: Scheduling, task management, payments, quality control and communication with household staff and external providers.
- Systems & Organization: Building and maintaining all processes in Notion, structuring files, documents, databases, creating checklists, standards and operating procedures.
- At least 3+ years of experience as a Personal Assistant, Operations Manager or Lifestyle Manager within UHNW families or Family Offices.
- Proven ability to build systems and processes, not just execute instructions.
- High autonomy â take ownership, make decisions independently and bring complete solutions.
- Exceptional attention to detail, structure and followâthrough â nothing slips through the cracks.
- Strong empathy, diplomacy and emotional intelligence â work seamlessly with people of different personalities and expectations.
- Ability to stay calm under pressure, handle rapid changes and maintain composure in demanding environments.
- Fluent English (C1) â written and spoken. Russian / Latvian / Ukrainian language is a strong plus, but not required.
- Opportunity to make something great even greater â you can be the reason why we grow, develop and become the best fintech company on the market.
- Career prospects â we are young, ambitious and it is important that our employees grow with us.
- Work with passionate coworkers.
- Compensation that fully corresponds to the competence and knowledge.
- Remote work.
Executive Personal Assistant in London employer: FYST
Contact Detail:
FYST Recruiting Team
StudySmarter Expert Advice đ¤Ť
We think this is how you could land Executive Personal Assistant in London
â¨Tip Number 1
Network like a pro! Reach out to your connections and let them know you're on the hunt for an Executive Personal Assistant role. You never know who might have the inside scoop on opportunities that aren't advertised.
â¨Tip Number 2
Nail that interview prep! Research the family or individual you'll be working with, understand their lifestyle, and think about how you can add value. Show them you're not just another PA, but a Lifestyle & Operations Manager who can elevate their game.
â¨Tip Number 3
Be ready to showcase your skills! Bring examples of systems you've built or processes you've improved in previous roles. This is your chance to demonstrate your strategic thinking and attention to detail â make it count!
â¨Tip Number 4
Apply through our website! We love seeing candidates who are genuinely interested in joining our team. Plus, it gives you a better chance to stand out and show us why you're the perfect fit for this unique role.
We think you need these skills to ace Executive Personal Assistant in London
Some tips for your application đŤĄ
Show Your Unique Style: When youâre writing your application, let your personality shine through! We want to see how you can bring your own flair to the role of Lifestyle & Operations Manager. Donât be afraid to showcase your creativity and strategic thinking.
Be Specific About Your Experience: Make sure to highlight your relevant experience in managing logistics, travel, and household operations. We love details, so share specific examples of how you've successfully handled similar responsibilities in the past.
Demonstrate Your Problem-Solving Skills: In your application, give us a glimpse of how you tackle challenges. Weâre looking for someone who can think on their feet and come up with effective solutions, so share a story or two that illustrates your ability to stay calm under pressure.
Apply Through Our Website: We encourage you to apply directly through our website! Itâs the best way for us to receive your application and ensures you donât miss out on any important updates. Plus, it shows us youâre keen to join our team!
How to prepare for a job interview at FYST
â¨Know Your Role Inside Out
Before the interview, make sure you thoroughly understand the responsibilities of an Executive Personal Assistant. Familiarise yourself with the specifics of managing logistics, travel, and household operations. This will help you demonstrate your knowledge and show that you're ready to take ownership of the role.
â¨Showcase Your Systems Thinking
Be prepared to discuss how you've built systems and processes in previous roles. Bring examples of how you've improved efficiency or organisation in a fast-paced environment. This will highlight your strategic thinking and ability to create order from chaos.
â¨Demonstrate Emotional Intelligence
Since you'll be working closely with a UHNW family, it's crucial to showcase your empathy and diplomacy. Prepare scenarios where you've successfully navigated complex interpersonal dynamics, as this will illustrate your ability to handle diverse personalities and expectations.
â¨Stay Calm and Collected
Interviews can be nerve-wracking, especially for high-stakes roles. Practice staying calm under pressure by simulating challenging questions or scenarios. This will not only help you maintain composure during the interview but also reflect your ability to handle rapid changes in a demanding environment.
