Find a job 
Featured Companies 
Featured Universities 
For Companies At a Glance
- Tasks: Support project managers with admin, procurement, and coordination for water industry projects.
- Company: Join a dynamic team focused on delivering impactful water projects.
- Benefits: Gain valuable experience in a fast-paced environment with opportunities for growth.
- Why this job: Be the vital link between teams, ensuring smooth project delivery and compliance.
- Qualifications: GCSEs in English and Maths; admin experience preferred.
- Other info: Flexibility and strong communication skills are key to success in this role.
The predicted salary is between 30000 - 40000 £ per year.
The Projects Administrator supports the efficient and compliant delivery of water industry projects by providing high-quality administrative, procurement, and coordination support. The role is responsible for maintaining accurate site documentation, assisting with the raising of purchase orders and obtaining supplier quotations, and ensuring robust record keeping across all project activities. Acting as a key link between site teams and project delivery teams, the Projects Administrator helps ensure clear communication, effective tracking of plant hire and off-hire, and the smooth flow of information to support project timelines, cost control, and regulatory compliance.
Job Responsibilities
- Provide administrative support to project managers and delivery teams
- Maintain accurate, audit-ready project and site documentation (RAMS, permits, diaries, compliance)
- Manage document control including submissions, approvals, and revisions
- Raise purchase orders, obtain supplier quotations, and maintain procurement logs
- Support invoice reconciliation against POs and delivery records
- Coordinate plant and equipment hire, including tracking usage and off-hire
- Maintain project trackers covering costs, procurement, plant, and progress
- Act as a key link between site and project teams, coordinating communication, meetings, and logistics
- Support reporting on project status, risks, and performance
- Assist with health, safety, environmental compliance, and audits
Additional Information
- Occasional travel to project sites required
- Fast-paced environment managing multiple projects and priorities
- Flexibility required to meet deadlines and operational needs
- Regular interaction with internal teams and external stakeholders
- High standards of accuracy, confidentiality, and professionalism expected
Person Attributes
- Highly organised with strong attention to detail
- Proactive and self-motivated, able to manage competing priorities
- Strong communication skills across site and office teams
- Methodical approach with good problem-solving ability
- Commercial awareness with focus on cost control
- Reliable, adaptable, and a collaborative team player
Essential Qualifications & Experience
- GCSEs (or equivalent), including English and Maths
- Experience in an administrative or project support role
- Strong document control and record-keeping experience
- Experience with POs, supplier quotations, and procurement processes
- Proficient in Microsoft Office (Excel, Word, Outlook)
- Full UK driving licence
Desirable
- Experience in water, utilities, or construction sectors
- Familiarity with project delivery environments and systems (e.g. SAP, Oracle, CDEs)
- Knowledge of plant hire, cost control, and Health & Safety standards
Project Administrator in Ilkeston employer: Fyba Talent
Contact Detail:
Fyba Talent Recruiting Team
StudySmarter Expert Advice 🤫
We think this is how you could land Project Administrator in Ilkeston
✨Tip Number 1
Get your networking game on! Reach out to people in the water industry or project management circles. LinkedIn is a great place to connect with professionals and learn about potential job openings.
✨Tip Number 2
Prepare for interviews by brushing up on your knowledge of procurement processes and document control. Be ready to discuss how you can maintain accurate site documentation and support project managers effectively.
✨Tip Number 3
Show off your organisational skills! Bring examples of how you've managed multiple projects or priorities in the past. This will demonstrate your ability to thrive in a fast-paced environment.
✨Tip Number 4
Don't forget to apply through our website! It’s the best way to ensure your application gets noticed. Plus, we love seeing candidates who are proactive about their job search.
We think you need these skills to ace Project Administrator in Ilkeston
Some tips for your application 🫡
Tailor Your CV: Make sure your CV reflects the skills and experiences that match the Project Administrator role. Highlight your administrative support experience, document control skills, and any relevant procurement knowledge to catch our eye!
Craft a Compelling Cover Letter: Your cover letter is your chance to shine! Use it to explain why you're the perfect fit for the role. Mention specific projects or experiences that demonstrate your organisational skills and attention to detail.
Showcase Your Communication Skills: Since this role involves acting as a key link between teams, it's important to highlight your strong communication abilities. Share examples of how you've effectively coordinated with different stakeholders in past roles.
Apply Through Our Website: We encourage you to apply directly through our website for the best chance of success. It’s super easy, and you'll be able to keep track of your application status. Plus, we love seeing applications come in through our own platform!
How to prepare for a job interview at Fyba Talent
✨Know Your Stuff
Before the interview, make sure you understand the key responsibilities of a Project Administrator. Familiarise yourself with terms like RAMS, procurement processes, and document control. This will show that you're not just interested in the role but also prepared to hit the ground running.
✨Showcase Your Organisation Skills
Since this role requires strong organisational skills, be ready to discuss how you've managed multiple projects or priorities in the past. Bring examples of how you maintained accurate documentation or coordinated communication between teams. This will highlight your ability to thrive in a fast-paced environment.
✨Communicate Clearly
Effective communication is key for this position. During the interview, practice articulating your thoughts clearly and concisely. You might even want to prepare a few questions about how the company ensures clear communication between site and project teams, showing your proactive approach.
✨Demonstrate Your Problem-Solving Skills
Be prepared to discuss specific challenges you've faced in previous roles and how you overcame them. This could relate to managing supplier quotations or ensuring compliance with health and safety standards. Highlighting your methodical approach will resonate well with the interviewers.