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- Tasks: Support project delivery with admin, procurement, and coordination tasks.
- Company: Join a leading company in the water industry focused on efficient project management.
- Benefits: Gain valuable experience, develop skills, and enjoy a supportive work environment.
- Why this job: Be a vital link in exciting projects that make a difference in the community.
- Qualifications: GCSEs in English and Maths; admin experience preferred.
- Other info: Fast-paced role with opportunities for growth and learning.
The predicted salary is between 25000 - 32000 £ per year.
The Projects Administrator supports the efficient and compliant delivery of water industry projects by providing high-quality administrative, procurement, and coordination support. The role is responsible for maintaining accurate site documentation, assisting with the raising of purchase orders and obtaining supplier quotations, and ensuring robust record keeping across all project activities. Acting as a key link between site teams and project delivery teams, the Projects Administrator helps ensure clear communication, effective tracking of plant hire and off-hire, and the smooth flow of information to support project timelines, cost control, and regulatory compliance.
Job Responsibilities
- Provide administrative support to project managers and delivery teams
- Maintain accurate, audit-ready project and site documentation (RAMS, permits, diaries, compliance)
- Manage document control including submissions, approvals, and revisions
- Raise purchase orders, obtain supplier quotations, and maintain procurement logs
- Support invoice reconciliation against POs and delivery records
- Coordinate plant and equipment hire, including tracking usage and off-hire
- Maintain project trackers covering costs, procurement, plant, and progress
- Act as a key link between site and project teams, coordinating communication, meetings, and logistics
- Support reporting on project status, risks, and performance
- Assist with health, safety, environmental compliance, and audits
Additional Information
- Occasional travel to project sites required
- Fast-paced environment managing multiple projects and priorities
- Flexibility required to meet deadlines and operational needs
- Regular interaction with internal teams and external stakeholders
- High standards of accuracy, confidentiality, and professionalism expected
Person Attributes
- Highly organised with strong attention to detail
- Proactive and self-motivated, able to manage competing priorities
- Strong communication skills across site and office teams
- Methodical approach with good problem-solving ability
- Commercial awareness with focus on cost control
- Reliable, adaptable, and a collaborative team player
Essential Qualifications & Experience
- GCSEs (or equivalent), including English and Maths
- Experience in an administrative or project support role
- Strong document control and record-keeping experience
- Experience with POs, supplier quotations, and procurement processes
- Proficient in Microsoft Office (Excel, Word, Outlook)
- Full UK driving licence
Desirable
- Experience in water, utilities, or construction sectors
- Familiarity with project delivery environments and systems (e.g. SAP, Oracle, CDEs)
- Knowledge of plant hire, cost control, and Health & Safety standards
Project Administrator in Derby employer: Fyba Talent
Contact Detail:
Fyba Talent Recruiting Team
StudySmarter Expert Advice 🤫
We think this is how you could land Project Administrator in Derby
✨Tip Number 1
Network like a pro! Reach out to your connections in the water industry or project management circles. A friendly chat can lead to opportunities that aren’t even advertised yet.
✨Tip Number 2
Show off your skills! When you get the chance, share examples of your past work that highlight your organisational and communication skills. Use real-life scenarios to demonstrate how you’ve kept projects on track.
✨Tip Number 3
Be proactive during interviews! Ask insightful questions about the projects they’re working on and how you can contribute. This shows you’re genuinely interested and ready to jump in.
✨Tip Number 4
Don’t forget to apply through our website! It’s the best way to ensure your application gets noticed. Plus, we love seeing candidates who take that extra step to connect with us directly.
We think you need these skills to ace Project Administrator in Derby
Some tips for your application 🫡
Tailor Your CV: Make sure your CV reflects the skills and experiences that match the Project Administrator role. Highlight your administrative support experience, especially in project environments, and don’t forget to mention your document control skills!
Craft a Compelling Cover Letter: Your cover letter is your chance to shine! Use it to explain why you’re the perfect fit for the role. Mention specific examples of how you've managed competing priorities or supported project teams in the past.
Show Off Your Attention to Detail: Since this role requires high standards of accuracy, make sure your application is free from typos and errors. Double-check your documents before submitting them to show us you’re detail-oriented!
Apply Through Our Website: We encourage you to apply directly through our website. It’s the best way to ensure your application gets into the right hands and shows us you’re keen on joining the StudySmarter team!
How to prepare for a job interview at Fyba Talent
✨Know Your Role Inside Out
Before the interview, make sure you thoroughly understand the Project Administrator role. Familiarise yourself with the key responsibilities like document control, procurement processes, and communication between teams. This will help you answer questions confidently and show that you're genuinely interested in the position.
✨Showcase Your Organisational Skills
Since this role requires strong organisational abilities, prepare examples from your past experiences where you've successfully managed multiple tasks or projects. Highlight how you maintained accurate documentation and ensured compliance, as these are crucial for the job.
✨Communicate Clearly and Effectively
As a Project Administrator, you'll be the link between various teams. Practice articulating your thoughts clearly and concisely. During the interview, demonstrate your communication skills by asking insightful questions and engaging with the interviewer, showing that you can facilitate smooth information flow.
✨Be Ready to Discuss Problem-Solving
Prepare to discuss specific challenges you've faced in previous roles and how you overcame them. This could involve issues related to procurement, documentation, or project coordination. Showing your methodical approach and problem-solving ability will highlight your suitability for the fast-paced environment of this role.