At a Glance
- Tasks: Support operations, manage communications, and coordinate marketing efforts in a dynamic team.
- Company: Fast-growing insurance services business in the heart of London.
- Benefits: Hybrid working model, career development opportunities, and a vibrant work culture.
- Other info: Perfect for those eager to learn and thrive in a fast-paced environment.
- Why this job: Kickstart your career with hands-on experience across various business functions.
- Qualifications: 1-3 years in admin roles, strong MS Office skills, and a proactive attitude.
The predicted salary is between 28800 - 43200 £ per year.
Fantastic Development Opportunity – City of London
We are a fast-growing insurance services business based in the City of London, offering an exciting opportunity for an ambitious Team Assistant to join our expanding team. This role is ideal for someone early in their career who is proactive, highly organised, and eager to learn. You’ll gain broad exposure across operations, facilities, marketing, branding, internal communications, and ESG, making this a fantastic platform for long-term career development. The role operates on a 4:1 hybrid model, with flexibility required to work five days in the office when business needs demand.
The Role:
As a Team Assistant, you will support the smooth running of the Operations function, act as a key point of contact for suppliers, and help deliver high-quality communications and reporting for senior leadership. You’ll also provide reception cover at key times, giving you excellent visibility across the business.
Key Responsibilities:
- Prepare, update, and maintain corporate presentations and reports
- Collate scheduled ESG materials and reporting information
- Coordinate and schedule Executive meetings
- Suppliers & Facilities Management:
- Act as the main point of contact for facilities suppliers and third parties
- Manage the invoicing process for facilities suppliers
- Support coordination, renewal, and maintenance of supplier contracts
- Oversee office supplies and general facilities administration
- Marketing & Internal Communications
- Coordinate marketing materials and communications for internal and external use
- Manage corporately branded merchandise
- Contribute Operations content to the company intranet
- Work closely with our appointed branding agency on marketing, rebrand, and intranet projects
- Reception Support
- Provide lunchtime and occasional holiday/sickness cover for reception (regular but not daily)
Skills & Experience
- 1–3 years’ experience in an administrative or coordination role (insurance experience helpful but not essential)
- Strong proficiency in MS Office, particularly Excel, Outlook, and PowerPoint
- Excellent organisational and time-management skills
- Strong written and verbal communication skills
- High attention to detail and accuracy
- Proactive, adaptable, and eager to learn
- A collaborative team player with developing relationship-building skills
Who This Role Suits
- This role is perfect for someone who is:
- Hungry to learn and grow
- Comfortable juggling multiple tasks and priorities
- Confident communicating with stakeholders at all levels
- Keen to build a career in operations, marketing, or corporate support
- Positive, can-do, and thrives in a fast-growing environment
Team Assistant employer: FY Recruitment
Join a dynamic team as an Executive Assistant where you will play a pivotal role in supporting senior partners and coordinating key mandates. Our company fosters a collaborative work culture that prioritises employee growth, offering ample opportunities for professional development and advancement. Located in a vibrant area, we provide a competitive salary of £45,000 a year along with a supportive environment that values your contributions and encourages innovation.
StudySmarter Expert Advice🤫
We think this is how you could land Team Assistant
✨Tip Number 1
Network like a pro! Reach out to people in the industry, attend events, and connect on LinkedIn. You never know who might have the inside scoop on job openings or can put in a good word for you.
✨Tip Number 2
Prepare for interviews by researching the company and its culture. Understand their values and how they align with your own. This will help you stand out as someone who genuinely cares about being part of their team.
✨Tip Number 3
Practice your communication skills! Whether it’s answering common interview questions or discussing your experiences, being articulate and confident can make a huge difference in how you’re perceived.
✨Tip Number 4
Don’t forget to apply through our website! It’s the best way to ensure your application gets noticed. Plus, we love seeing candidates who are proactive and take the initiative to reach out directly.
We think you need these skills to ace Team Assistant
Some tips for your application 🫡
Tailor Your CV:Make sure your CV reflects the skills and experiences that match the Team Assistant role. Highlight any administrative or coordination experience you have, especially if it relates to operations or marketing.
Craft a Compelling Cover Letter:Use your cover letter to showcase your enthusiasm for the role and the company. Mention why you're eager to learn and grow in this fast-paced environment, and how you can contribute to the team.
Showcase Your Skills:Don’t forget to emphasise your proficiency in MS Office, particularly Excel, Outlook, and PowerPoint. Give examples of how you've used these tools in previous roles to demonstrate your organisational and time-management skills.
Apply Through Our Website:We encourage you to apply directly through our website. It’s the best way for us to receive your application and ensures you’re considered for this fantastic opportunity!
How to prepare for a job interview at FY Recruitment
✨Know the Role Inside Out
Before your interview, make sure you thoroughly understand the Team Assistant role and its responsibilities. Familiarise yourself with the key tasks mentioned in the job description, such as managing supplier contracts and coordinating meetings. This will help you demonstrate your enthusiasm and readiness to take on the challenges of the position.
✨Show Off Your Organisational Skills
As a Team Assistant, being organised is crucial. Prepare examples from your past experiences where you've successfully managed multiple tasks or projects. You could mention how you coordinated schedules or maintained reports. This will showcase your ability to handle the demands of the role effectively.
✨Communicate Clearly and Confidently
Strong communication skills are essential for this position. Practice articulating your thoughts clearly and confidently. During the interview, be prepared to discuss how you would communicate with various stakeholders, including suppliers and senior leadership. This will highlight your readiness to engage with different levels within the company.
✨Demonstrate Your Eagerness to Learn
This role is perfect for someone early in their career, so don’t hesitate to express your eagerness to learn and grow. Share specific examples of how you've taken initiative in previous roles or how you plan to develop your skills in operations, marketing, or corporate support. This will show that you're not just looking for a job, but a long-term career opportunity.
