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- Tasks: Support an MD with PA duties and project coordination in a fast-paced environment.
- Company: Join a global leadership consultancy serving major business regions worldwide.
- Benefits: Enjoy a competitive salary, excellent benefits, and potential for permanent placement.
- Why this job: Be the vital link in a dynamic team, enhancing client relationships and driving projects forward.
- Qualifications: Proactive problem solver with strong organisational skills; experience in PA or client-facing roles preferred.
- Other info: 12-month contract with a strong chance of becoming a permanent role.
The predicted salary is between 42000 - 66000 £ per year.
Supporting an MD within their financial services practice.
12 month contract (strong chance of permanent opportunity).
Our client is a Global Leadership Advisory Consultancy with offices worldwide serving all major business regions including the Americas, Asia, Europe, Africa and the Middle East. They are looking for an EA to support an MD in the financial services practice area. This role is very pacey and fast moving, and as EA you will be heavily involved in supporting the MD with a mixture of traditional PA duties as well as organising demanding project schedules and building client relationships.
The EA/Project Coordinator needs to operate at tremendous pace in order to cope with the demands of this very busy MD. You will play a critical role as “the glue” that connects and coordinates the activities of the MD and the internal team while balancing the needs and expectations of clients and candidates.
You will be deeply involved in all aspects of assignments and projects and based on the strategic goals and timeline for each project, will adapt, manage and seamlessly execute all related processes and communications. Often the firm’s first point of contact with clients, you will be able to quickly pivot, proactively adjust and problem solve in real-time.
Responsibilities for the role include:
- Oversee the process for each assignment and keep every step of the process on track.
- Manage a busy inbox.
- Proactively manage the team’s efforts to ensure they are moving the assignment/project forward.
- Schedule all business-related meetings, calls and interviews.
- Maintain excellent relationships with firm members, clients, prospects and candidates to achieve the highest levels of customer service.
- Serve as the external liaison between clients and their extended team.
- Create, edit and format all client-facing documents including presentations, proposals and reports.
What we are looking for:
A proactive problem solver with strong business judgement, detail orientation and interpersonal skills. The ideal candidate can prioritise, organise, multi-task and make sound decisions in a fast-paced environment with multiple internal and external stakeholders. You will have ideally worked as a PA in search, financial services or client-facing professional services.
Personal Assistant / Project Coordinator - 12 month contract employer: FY Recruitment
Contact Detail:
FY Recruitment Recruiting Team
StudySmarter Expert Advice 🤫
We think this is how you could land Personal Assistant / Project Coordinator - 12 month contract
✨Tip Number 1
Familiarise yourself with the financial services sector. Understanding the industry jargon and key players will help you communicate effectively and demonstrate your knowledge during interviews.
✨Tip Number 2
Network with professionals in the field. Attend industry events or connect with people on LinkedIn who work in similar roles. This can provide valuable insights and potentially lead to referrals.
✨Tip Number 3
Showcase your organisational skills by preparing examples of how you've successfully managed multiple tasks or projects in a fast-paced environment. Be ready to discuss these experiences in detail.
✨Tip Number 4
Research the company culture of the consultancy. Understanding their values and work environment can help you tailor your approach and show that you're a good fit for their team.
We think you need these skills to ace Personal Assistant / Project Coordinator - 12 month contract
Some tips for your application 🫡
Tailor Your CV: Make sure your CV highlights relevant experience as a Personal Assistant or Project Coordinator. Emphasise skills such as organisation, multitasking, and problem-solving, which are crucial for this role.
Craft a Compelling Cover Letter: Write a cover letter that showcases your understanding of the fast-paced environment described in the job listing. Mention specific examples from your past experiences where you successfully managed multiple tasks or projects.
Highlight Interpersonal Skills: Since the role involves maintaining relationships with clients and team members, be sure to highlight your interpersonal skills. Provide examples of how you've effectively communicated and built rapport in previous positions.
Showcase Problem-Solving Abilities: In your application, include instances where you've had to think on your feet and solve problems quickly. This will demonstrate your ability to adapt and manage challenges in a busy work environment.
How to prepare for a job interview at FY Recruitment
✨Showcase Your Organisational Skills
As a Personal Assistant/Project Coordinator, your ability to manage multiple tasks is crucial. Be prepared to discuss specific examples of how you've successfully organised schedules, managed busy inboxes, or coordinated projects in the past.
✨Demonstrate Proactive Problem Solving
The role requires quick thinking and adaptability. Share instances where you had to pivot or solve problems in real-time, especially in high-pressure situations. This will highlight your capability to handle the fast-paced environment.
✨Emphasise Relationship Management
Building and maintaining relationships is key in this role. Talk about your experience in liaising with clients and team members, and how you ensure excellent customer service. This will show that you understand the importance of communication.
✨Prepare for Scenario-Based Questions
Expect questions that assess your ability to handle specific scenarios related to project coordination and client interactions. Practise responses to potential challenges you might face in the role, demonstrating your strategic thinking and judgement.
