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- Tasks: Support the CFO with diary management, travel arrangements, and meeting coordination.
- Company: Join a leading Property Developer in the heart of Central London.
- Benefits: Enjoy a hybrid work model and competitive salary of £46-48K.
- Why this job: Be part of a dynamic team and enhance your organisational skills in a professional environment.
- Qualifications: Experience as a Personal Assistant or Executive Assistant is essential, preferably in property or professional services.
- Other info: Start date is flexible between 14th and 21st April; ongoing temp or fixed-term contract available.
The predicted salary is between 36800 - 48000 £ per year.
A leading Property Developer in Central London is seeking a highly organised and proactive Personal Assistant to support their Chief Financial Officer (CFO)/ Office Manager to start with immediate effect on an ongoing temp basis or fixed term contract.
About the Role: As a Personal Assistant to the CFO, you will play a vital role in ensuring the smooth and efficient operation of the finance department. You will be responsible for a wide range of administrative and logistical tasks, including diary management, travel arrangements, meeting coordination, and preparing reports and presentations. You will also be the point of contact for internal and external stakeholders, providing excellent customer service and maintaining a professional image for the company.
Key duties:
- PA duties: Diaries, meetings, document production of Board reports/financial reports, presentations, stakeholder management.
- Team Secretary to 3 Directors – diaries, meetings, collaboration across the teams, document formatting.
- Office Management – Managed building (approx 50 staff) so liaising with the management, day to day ensuring office running smoothly, maintaining supplies, managing hardware etc.
- Meet and Greet of visitors, keeping meeting rooms tidy and prepared for meetings – No receptionist in the office.
- Working with internal comms, helping with intranet.
Key Skills/Experience:
- Proven experience as a Personal Assistant or Executive Assistant, preferably in a property/real estate or professional services environment.
- Looking for a PA with some Board level experience ideally having touched on Office management and happy to be the meet and greet person for the office.
- Strong organisational and time management skills.
- Excellent communication and interpersonal skills.
- Proficiency in Microsoft Office Suite (Word, Excel, PowerPoint).
- Ability to work independently and as part of a team.
- High attention to detail and accuracy.
- Ability to handle confidential information with discretion.
Personal Assistant / Office Manager employer: FY Recruitment
Contact Detail:
FY Recruitment Recruiting Team
StudySmarter Expert Advice 🤫
We think this is how you could land Personal Assistant / Office Manager
✨Tip Number 1
Network with professionals in the property and real estate sectors. Attend industry events or join relevant online forums to connect with people who might have insights or leads on similar roles.
✨Tip Number 2
Familiarise yourself with the specific software and tools commonly used in office management and personal assistance roles. Being proficient in Microsoft Office Suite is essential, so consider brushing up on your skills or taking a quick course if needed.
✨Tip Number 3
Prepare for potential interviews by practising common questions related to PA roles, especially those that focus on organisational skills and stakeholder management. Think of examples from your past experiences that demonstrate your capabilities.
✨Tip Number 4
Research the company thoroughly before applying. Understanding their values, recent projects, and the overall culture will help you tailor your approach and show genuine interest during any discussions.
We think you need these skills to ace Personal Assistant / Office Manager
Some tips for your application 🫡
Tailor Your CV: Make sure your CV highlights relevant experience as a Personal Assistant or Executive Assistant, especially in property or professional services. Emphasise your organisational skills and any experience with Board-level support.
Craft a Compelling Cover Letter: Write a cover letter that showcases your proactive approach and ability to manage multiple tasks. Mention specific examples of how you've successfully handled diary management, travel arrangements, and stakeholder communication in previous roles.
Highlight Key Skills: In your application, clearly outline your proficiency in Microsoft Office Suite and your strong communication skills. Provide examples of how you've maintained professionalism and customer service in past positions.
Proofread Your Application: Before submitting, carefully proofread your CV and cover letter for any errors. Ensure that all information is accurate and that your application presents a polished and professional image.
How to prepare for a job interview at FY Recruitment
✨Showcase Your Organisational Skills
As a Personal Assistant, your ability to stay organised is crucial. Prepare examples of how you've successfully managed multiple tasks or projects in the past, highlighting your time management skills and attention to detail.
✨Demonstrate Communication Proficiency
Excellent communication is key for this role. Be ready to discuss how you've effectively communicated with stakeholders at various levels, and consider preparing a brief presentation to showcase your proficiency in Microsoft Office Suite.
✨Prepare for Scenario-Based Questions
Expect questions that assess your problem-solving abilities. Think of scenarios where you had to handle confidential information or manage office logistics, and be prepared to explain your thought process and actions.
✨Research the Company and Industry
Familiarise yourself with the property development sector and the specific company you're interviewing with. This knowledge will help you tailor your responses and demonstrate your genuine interest in the role and the organisation.
