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- Tasks: Support a busy MD by managing schedules and client relationships in a fast-paced environment.
- Company: Join a global leadership advisory consultancy with a strong presence across major business regions.
- Benefits: Enjoy hybrid working, competitive salary, and excellent benefits.
- Why this job: Be the vital link in a dynamic team, enhancing your problem-solving and organizational skills.
- Qualifications: Experience in executive search or consultancy with a focus on client relations is essential.
- Other info: This role requires adaptability and quick thinking to meet client needs effectively.
The predicted salary is between 42000 - 84000 £ per year.
EA/Project Coordinator – Hybrid working (3 days in office) – 55-60k with excellent bens.
Our client, a Global Leadership Advisory Consultancy with offices worldwide serving all major business regions including the Americas, Asia, Europe, Africa, and the Middle East, is looking for an EA to support an MD of one of their leading practice areas. This role is very pacey and fast-moving, and as EA, you will be heavily involved in organizing demanding schedules and building client relationships.
The Role
The EA/Project Coordinator needs to operate at tremendous pace in order to cope with the demands of this very busy MD. You will play a critical role as “the glue” that connects and coordinates the activities of the MD and the internal team while balancing the needs and expectations of clients and candidates.
You will be deeply involved in all aspects of assignments and projects and, based on the strategic goals and timeline for each project, will adapt, manage, and seamlessly execute all related processes and communications. Often the firm’s first point of contact with clients, you will be able to quickly pivot, proactively adjust, and problem-solve in real-time.
Responsibilities for the role include:
- Oversee the process for each assignment and keep every step of the process on track; proactively manage the team’s efforts to ensure they are moving the assignment/project forward.
- Schedule all business-related meetings, calls, and interviews.
- Maintain excellent relationships with firm members, clients, prospects, and candidates to achieve the highest levels of customer service.
- Serve as the external liaison between clients and their extended team.
- Create, edit, and format all client-facing documents including presentations, proposals, and reports.
What we are looking for:
A proactive problem solver with strong business judgment, detail orientation, and interpersonal skills. The ideal candidate can prioritize, organize, multi-task, and make sound decisions in a fast-paced environment with multiple internal and external stakeholders.
Executive search or consultancy experience with a strong client focus is a must.
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Executive Assistant / Project Coordinator employer: FY Recruitment
Contact Detail:
FY Recruitment Recruiting Team
StudySmarter Expert Advice 🤫
We think this is how you could land Executive Assistant / Project Coordinator
✨Tip Number 1
Familiarize yourself with the specific demands of an Executive Assistant role in a fast-paced environment. Research common challenges faced by EAs in consultancy settings and think about how you can demonstrate your ability to handle these situations effectively.
✨Tip Number 2
Network with professionals in the executive search and consultancy fields. Attend industry events or join relevant online groups to connect with people who can provide insights into the role and potentially refer you to opportunities.
✨Tip Number 3
Prepare to showcase your problem-solving skills during the interview process. Think of specific examples from your past experiences where you successfully managed multiple tasks or resolved conflicts, as this will resonate well with the fast-paced nature of the job.
✨Tip Number 4
Demonstrate your understanding of client relationship management. Be ready to discuss how you have maintained strong relationships with clients or stakeholders in previous roles, as this is crucial for the EA position.
We think you need these skills to ace Executive Assistant / Project Coordinator
Some tips for your application 🫡
Tailor Your CV: Make sure your CV highlights relevant experience in executive support and project coordination. Emphasize your ability to manage demanding schedules and build client relationships, as these are key aspects of the role.
Craft a Compelling Cover Letter: In your cover letter, showcase your proactive problem-solving skills and detail orientation. Provide specific examples of how you've successfully managed projects or supported executives in fast-paced environments.
Highlight Relevant Experience: If you have experience in executive search or consultancy, make it prominent in your application. Mention any specific achievements that demonstrate your strong client focus and ability to handle multiple stakeholders.
Proofread Your Application: Before submitting, carefully proofread your application materials for any errors. A polished application reflects your attention to detail, which is crucial for the Executive Assistant/Project Coordinator role.
How to prepare for a job interview at FY Recruitment
✨Show Your Proactive Problem-Solving Skills
During the interview, be prepared to discuss specific examples where you successfully identified and solved problems in a fast-paced environment. Highlight your ability to pivot quickly and adjust strategies as needed.
✨Demonstrate Your Organizational Skills
Since the role requires managing demanding schedules and multiple projects, share your methods for staying organized. Discuss tools or techniques you use to prioritize tasks and keep everything on track.
✨Highlight Your Interpersonal Skills
As the first point of contact with clients, it's crucial to showcase your interpersonal skills. Be ready to explain how you build and maintain relationships with clients and team members, ensuring excellent customer service.
✨Prepare for Scenario-Based Questions
Expect scenario-based questions that assess your ability to handle real-time challenges. Practice responding to situations where you need to manage conflicting priorities or adapt to sudden changes in project requirements.
