At a Glance
- Tasks: Provide flexible support across teams and manage multiple projects in a fast-paced environment.
- Company: Join a prestigious global Executive Search firm with a commitment to diversity.
- Benefits: Competitive salary, excellent benefits, hybrid working model, and great work/life balance.
- Other info: Opportunity for career growth in an inclusive workplace.
- Why this job: Gain exposure to diverse projects while developing your career in a supportive environment.
- Qualifications: Experience in project coordination and strong organisational skills are essential.
The predicted salary is between 40000 - 45000 £ per year.
Location: Central London (Hybrid – 2-3 days in office)
About the Role An exceptional opportunity has arisen for a proactive Executive Assistant to join a prestigious Executive Search firm’s global search division. This is permanent opportunity covering multiple sectors in a float capacity, supporting teams across various projects by covering sickness, holidays, and long-term absences.
You will be highly organised, adaptable, and able to manage competing priorities in a fast-paced environment. The role requires strong communication skills and the ability to build excellent relationships with clients and stakeholders. You will produce and proofread documentation, work extensively with CRM systems, and engage closely with project details to ensure smooth delivery.
Key Responsibilities
Provide flexible cover and support to Partnersand Consultantsacross multiple teams and industry sectors
Manage and prioritise multiple projects simultaneously in a fast-moving environment
Produce, edit, and proofread client-facing and internal documentation to the highest standard
Liaise effectively with clients, stakeholders, and senior team members
Use CRM systems to manage project data and client information accurately
Anticipate needs, manage upwards, and stay one step ahead to support teams efficiently
What We’re Looking For
Recent experience coordinating projects within a professional services environment ideally Executive Search, Management Consultancy, Legal or FS
Solid EA 1:1- 1:2 experience; again in professional services
Exceptional organisational skills with the ability to stay calm under pressure and adapt quickly
First-class written English with strong document production and proofreading abilities
Proven ability to build and maintain relationships with high-profile clients and stakeholders
Experience working with CRM systems
Strong problem-solving skills, business judgement, and interpersonal abilities
Why Join?
Work for a leading executive search firm with a global presence
Engage with a variety of projects, teams, and senior stakeholders
Hybrid working; 2-3days in the office in Central London
Join a company committed to diversity and inclusion, encouraging employees to bring their whole selves to work
Opportunity to develop your skills and career within a high-performing professional services environment
Diversity & Inclusion
Our client is committed to fostering a diverse and inclusive workplace. They believe diversity drives innovation and welcome applicants from all backgrounds.
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Executive Assistant (Float) in London employer: FY Recruitment
Join a dynamic team as an Executive Assistant where you will play a pivotal role in supporting senior partners and coordinating key mandates. Our company fosters a collaborative work culture that prioritises employee growth, offering ample opportunities for professional development and advancement. Located in a vibrant area, we provide a competitive salary of £45,000 a year along with a supportive environment that values your contributions and encourages innovation.
StudySmarter Expert Advice🤫
We think this is how you could land Executive Assistant (Float) in London
✨Tip Number 1
Network like a pro! Reach out to your connections in the industry and let them know you're on the lookout for an Executive Assistant role. You never know who might have the inside scoop on openings or can put in a good word for you.
✨Tip Number 2
Prepare for those interviews! Research the company and its culture, especially since this is a prestigious firm. Be ready to showcase your organisational skills and how you can juggle multiple projects seamlessly.
✨Tip Number 3
Don’t underestimate the power of follow-ups! After an interview, drop a quick thank-you email to express your appreciation. It keeps you fresh in their minds and shows your enthusiasm for the role.
✨Tip Number 4
Apply through our website! We’ve got all the latest job listings, and applying directly can sometimes give you an edge. Plus, it’s super easy to keep track of your applications!
We think you need these skills to ace Executive Assistant (Float) in London
Some tips for your application 🫡
Tailor Your CV:Make sure your CV reflects the skills and experiences that match the Executive Assistant role. Highlight your organisational skills and any relevant project coordination experience to catch our eye!
Craft a Compelling Cover Letter:Your cover letter is your chance to shine! Use it to explain why you're the perfect fit for this float role, showcasing your adaptability and ability to manage multiple projects.
Proofread, Proofread, Proofread!:We can’t stress this enough! Ensure your application is free from typos and grammatical errors. Strong written English is key for this position, so take the time to polish your documents.
Apply Through Our Website:We encourage you to apply directly through our website. It’s the best way for us to receive your application and ensures you’re considered for this exciting opportunity!
How to prepare for a job interview at FY Recruitment
✨Know Your Role Inside Out
Before the interview, make sure you thoroughly understand the Executive Assistant role and its responsibilities. Familiarise yourself with the key tasks mentioned in the job description, like managing multiple projects and drafting client-facing documentation. This will help you demonstrate your knowledge and show that you're genuinely interested in the position.
✨Showcase Your Organisational Skills
Since this role requires exceptional organisational abilities, prepare examples from your past experiences where you've successfully managed competing priorities. Be ready to discuss how you handle tight deadlines and ensure seamless support for teams, as this will highlight your suitability for the fast-paced environment.
✨Engage with Stakeholders
Interpersonal skills are crucial for this position, so think of ways to illustrate your ability to build relationships with clients and senior stakeholders. Prepare anecdotes that showcase your communication skills and how you've effectively engaged with others in previous roles.
✨Be Proactive and Anticipate Needs
During the interview, emphasise your proactive approach to supporting teams. Share specific instances where you've anticipated needs or provided support before being asked. This will demonstrate your initiative and readiness to thrive in a dynamic environment, which is essential for an Executive Assistant.
