Document Controller

Document Controller

Cambuslang

Salary starting from £32,240 to £40,300

Permanent / Hybrid

Closing Date: 13/08/2025

Help us create a better future, quicker!

At SP Energy Networks our focus is on harnessing technology and innovation to create the networks of the future. Our team is building a dynamic network to meet the changing demands for electricity and increasingly, renewable electricity – safely, securely and sustainably in the communities we serve.

At SP Energy Networks, we know people are central to building a better future, quicker and we are seeking new talent to join our team.

What you’ll be doing

Document Controller will support the Lead Document Controller with the day-to-day management of the document management system supporting regular reviews of the existing DMS and help implement any required changes to ensure that it remains “fit for purpose”.

• Act as the team contact for the Document Management System (DMS), including process oversight, training, communication, and system development.

• Resolve DMS-related issues as they arise daily.

• Manage and coordinate access and permission rights for internal and external users, ensuring access control is monitored and updated throughout the project lifecycle in line with business goals.

• Manage digital document workflows using the DMS.

• Organize and maintain project documents, ensuring compliance with the Integrated Management System (IMS).

• Facilitate corrections to documents regarding template usage, revision control, structure, and approval.

• Support ongoing review and development of DMS processes and procedures.

• Conduct regular inspections to ensure the integrity of project documents, including templates, final files, and tender documentation.

• Attend project Kick-Off Meetings and Scheme Team Meetings as required.

• Administer records, drawings, and documents in accordance with SPT IMS and other specifications.

• Establish and maintain project drawing registers and individual project document transmittals.

• Collate, review, and coordinate final file documentation, ensuring integrity upon project completion notification by the Project Manager.

• Coordinate final project archiving.

• Prepare drawing comparators on PC projects and collaborate with the engineering coordinator to resolve any issues.

• Upload Final File As-Built drawings to Vault.

What you’ll bring

• HND or equivalent in a business-related discipline and/or previous Document Control experience.

• Working knowledge of Document Management Systems, with emphasis on document control procedures.

• Experience with ACC/Autodesk, ProjectWise, and SharePoint is highly advantageous.

• Significant experience in a Document Control role for major construction or utility construction projects is desirable.

• High degree of IT literacy and strong administration skills.

• Ability to multitask, prioritize workload effectively, and work efficiently to meet deadlines.

• Ability to interpret and present information in a logical and orderly manner.

• Experience with ISO 9001:2015 Quality Management Systems and ISO 19650 (BIM) standards is advantageous.

• Good interpersonal and communication skills, with the ability to form effective working relationships across departments and external partners.

• Experience in final file/project handover processes is advantageous.

• Ability to maintain project workbooks and databases.

• Ability to develop and maintain relationships with project teams and contractors.

Minimum Criteria

• HND level education.

• Previous Document Control experience.

• Excellent literacy and communication skills.

• Proven ability to manage changing workloads and meet agreed timescales.

• Proficiency in Microsoft Word, Excel, and a recognized database software package.

• Knowledge of ISO 9001:2015 standards.

What’s in it for you

As well as a competitive salary which is reviewed annually, you can also enjoy a number of other benefits. With our pension scheme, we’ll double match your contribution up to a company contribution of 10%.

At ScottishPower, we believe it’s the little things we do in life that make a big difference. From helping you look after your family’s wellbeing, save for your future and take personal steps for climate action – our benefits are designed to help you do just that – so that you have everything you need to take care of your world – today and tomorrow. That’s why our benefits include:

• 36 days annual leave

• Holiday purchase – perfect your work/life balance with extra annual leave

• Share Incentive Plan and Sharesave Scheme

• Payroll giving and charity matched funding

• Technology Vouchers – save more and spread the cost of your technology purposes

• Count us in – pledge to reduce carbon emissions and help fight climate change

• Electric Vehicle Schemes – to help you transition to green/clean driving

• Cycle to Work scheme and public transport season ticket loans

• Options to purchase dental insurance, private medical insurance, health cash plan and annual health assessments

• Life Assurance (4x salary)

• Access to Savesmart financial wellbeing support

• Plus shopping, leisure, restaurant and gym discounts, and unique employee deals on travel insurance and more

Why SP Energy Networks

SP Energy Networks is part of the Iberdrola Group, one of the world’s largest integrated utility companies and a world leader in wind energy. We keep electricity flowing to homes and businesses through Central and Southern Scotland, North Wales and in the North West of England. We operate over 4000km of cables and lines that make-up the transmission network – connecting infrastructure like wind farms into the electricity system. It’s a role that puts us right at the heart of Scotland’s ambition to be Net Zero by 2044. And we’re taking it very seriously. We’re investing >£5.5 billion into our transmission network, directly supporting the rapid growth needed in renewable energy. With diverse opportunities across our businesses and a commitment to invest in our own internal talent, ScottishPower can offer people real career opportunities that meet personal and professional goals, in a global organisation.

Inclusion, diversity, and a social purpose are at the heart of everything we do. Together with our values, they bring us together into a stronger, more sustainable business with direct links to the communities we serve. It takes all kinds of people to build a large-scale business like ours, so whatever your background, you’ll fit right in.

We are committed to providing reasonable support or adjustments in our recruiting processes for candidates with disabilities, long term conditions, mental health conditions, or who are neurodivergent or require pregnancy-related support. If you need support, please reach out to careers@scottishpower.com.

Mobility

Please note that any applicant who is not a citizen of the country of the vacancy will be subject to compliance with the applicable immigration requirements to legally work in that country. If/when required, the Company will support the employee with the necessary Immigration requirements.

IMPORTANT

Advert will close at 23:59 GMT the day before Job Posting End Date below

August-14-2025 #J-18808-Ljbffr