At a Glance
- Tasks: Coordinate Health & Safety activities and support a positive safety culture across EMEA.
- Company: Join Future Electronics, a global leader in the electronic components industry.
- Benefits: Inclusive workplace, career growth opportunities, and a chance to make a real impact.
- Other info: Opportunity to work with diverse teams and support environmental initiatives.
- Why this job: Be part of a team that prioritises safety and wellness in a dynamic environment.
- Qualifications: Experience in Health & Safety and strong organisational skills are essential.
The predicted salary is between 30000 - 40000 £ per year.
We are currently looking to employ a Facilities Health & Safety Administrator. The role is office-based and responsible for coordinating and supporting Health & Safety activities across the EMEA region, based at the Headquarters.
Job Outline
The role requires a proactive, detail oriented individual with strong knowledge of Health & Safety. The Coordinator will support the development, implementation and ongoing maintenance of the Employee Safety, Wellness and Environment Manual, ensuring compliance with UK legislation and applicable EMEA regulatory requirements. Working closely with the EMEA Facilities Manager, HR, external consultants and teams across multiple locations, the successful candidate will help ensure regulatory compliance, effective risk management and promote a positive safety culture across the region.
Responsibilities
- Support the Facilities Manager in delivering facilities services across EMEA, including reception, workplace operations, security, post room and general administration.
- Ensure consistent and professional front of house service at the EMEA Headquarters.
- Support housekeeping and hospitality standards to maintain a high quality working environment.
- Provide administrative support for EMEA office data, lease activity and portfolio reporting.
- Support procurement activities, including purchase order generation, approvals and invoice reconciliation.
- Develop, implement and maintain Health & Safety policies, procedures and Safe Systems of Work across EMEA.
- Assist in ensuring compliance with UK legislation, EMEA regulatory requirements and ISO 45001 / ISO 14001 standards.
- Support risk assessments, statutory inspections, audits and site inspections.
- Manage incident, accident and near miss reporting, including investigation support and corrective action tracking.
- Coordinate Health & Safety training, inductions, emergency planning and contractor compliance.
- Serve as key point of contact for Health & Safety queries and promote a positive safety culture.
- Support environmental and ESG initiatives, including data collection, monitoring and reporting.
- Assist with tracking environmental performance metrics, including energy and waste.
- Support wider facilities and business initiatives as required.
- Provide out of hours support where necessary.
- Assist in moving office furniture and preparing meeting rooms when required.
- Additional project or duties as management may require at times.
Qualifications
- Experience in a Health & Safety or related role.
- IOSH qualification or working towards it desirable.
- Experience supporting multi-site operations, ideally across EMEA.
- Highly organised, detail oriented and able to manage multiple priorities under pressure.
- Effective communication skills, able to work independently and collaboratively.
- Proficient with Microsoft Office.
About Us
Future Electronics is a global leader in the electronic components industry, operating in 44 countries with 159 offices.
Equality, Diversity, and Inclusion
We are committed to Equality, Diversity, and Inclusion. We recruit the 'best person for the job' regardless of age, race, colour, gender, gender identity, sexual orientation, religion, or disability, creating an inclusive working environment and culture for all our employees.
Facilities Health & Safety Administrator employer: Future plc
Future Electronics is an exceptional employer, offering a dynamic and inclusive work environment at our EMEA Headquarters. We prioritise employee growth through comprehensive training and development opportunities, while fostering a positive safety culture that ensures compliance with health and safety regulations. Our commitment to equality, diversity, and inclusion makes us a rewarding place to build a meaningful career in the electronic components industry.
StudySmarter Expert Advice🤫
We think this is how you could land Facilities Health & Safety Administrator
✨Get Involved with Local Health Initiatives
Join local community health events or volunteer for organisations like public health agencies. This not only builds your experience but also helps you network with industry professionals who might know of openings at places like Future plc.
✨Tap into Professional Associations
Check out associations like the Institute of Healthcare Management. They often have job boards, networking events, and conferences that are perfect for connecting with potential employers in health sciences administration.
✨Stay Updated with Industry Trends
Follow health policy news and trends—being knowledgeable about the current landscape will not only help you in interviews but also make you stand out as a candidate. You can discuss recent developments and their implications when chatting with folks at Future plc.
✨Apply Through Our Website for Better Visibility
When you find roles that excite you, especially at places like Future plc, don’t forget to apply through our website. This can sometimes give you an edge by showing the employer you’re savvy and committed to finding the right fit.
We think you need these skills to ace Facilities Health & Safety Administrator
Some tips for your application 🫡
Highlight Your Relevant Experience:When applying for a role in health sciences administration, it's super important to spotlight any relevant experience you have in healthcare settings. Whether you've worked in a hospital, a clinic, or any related environment, make sure to detail those roles in your CV – focusing on your responsibilities and achievements that align with the job at Future plc.
Showcase Your Administrative Skills:Administrative skills are key in this field, so don’t hold back! Make sure your CV reflects your proficiency in things like scheduling, data management, and compliance with health regulations. Mention specific software you’ve used, such as patient management systems, as this will demonstrate your hands-on abilities and readiness for the role at Future plc.
Craft a Meaningful Cover Letter:Your cover letter should reflect your passion for the health sciences field and your eagerness to contribute to Future plc. Share a bit about why you’re drawn to this sector, any impactful situations or challenges you’ve encountered, and how they’ve shaped your desire to work in health sciences administration. This personal touch can really set you apart!
Tailor Your Documents to the Job:Don't use a one-size-fits-all approach! Make sure your CV and cover letter are specifically tailored for this role. Highlight any certifications you have relevant to health administration, and ensure you clearly connect your previous roles to the skills needed for the full-time position at Future plc. This way, you're showing them you’ve done your homework and are genuinely interested in being a part of their team.
How to prepare for a job interview at Future plc
✨Showcase Your Administrative Skills
In health sciences administration, being organised is key. Make sure you can demonstrate your skills in managing schedules, paperwork, and data accurately. Be ready to discuss specific tools you've used, like electronic health record systems or scheduling software, and how they improved efficiency in your past experiences.
✨Know Your Regulations
Familiarity with healthcare regulations and compliance is crucial. Brush up on HIPAA, GDPR, or other relevant policies before your interview. We recommend preparing examples of how you've ensured compliance or handled sensitive information in past roles—this will show you're not just knowledgeable but also responsible.
✨Prepare for Scenario Questions
Interviews for administrative roles often involve scenario-based questions to assess your problem-solving skills. Practice responses to common situations you might face, such as dealing with a challenging patient or managing a sudden schedule change. This will not only demonstrate your ability to think on your feet but also highlight your interpersonal skills.
✨Align Your Goals with the Organisation
As a full-time candidate, employers will want to know how your long-term career goals align with their mission. Take some time to research Future plc’s values and be ready to tie your passion for health sciences administration into their objectives. Demonstrating enthusiasm and career alignment can be a game-changer in this competitive field!
