At a Glance
- Tasks: Administer the Ariba System to enhance business processes and support procurement.
- Company: Join Transport for London, a leader in public service with a rich heritage.
- Benefits: Enjoy free travel, 30 days leave, and a final salary pension scheme.
- Other info: Hybrid working model with excellent growth opportunities in a diverse environment.
- Why this job: Make a real impact on procurement systems while developing your career.
- Qualifications: Experience with Ariba or similar systems and a passion for user support.
The predicted salary is between 22430 - 27414 £ per year.
Company: TfL, GLA or OPDC
Welcome to Transport for London Careers. Take a look at job opportunities with us and you may be surprised at what you discover: a rich heritage, a commercial outlook, an iconic brand, a unique public service. It all adds up to make Transport for London a great place to develop your career. Here you can start your journey!
Key Information
- Grade: Band 2
- Contract: Permanent
- Salary: From £44,000 based on Skills and experience
- Closing Date: Thursday 10th September 2026 @ 23:59
All offers of employment are subject to satisfactory right‑to‑work checks. Candidates must be able to demonstrate their right to work in the UK. At the present time TfL is unable to offer visa sponsorship for this role.
Job Purpose
The role holder will provide administration of the Ariba Systems to ensure the Ariba Source to Pay system functionality meets the business requirements. They will work with Tech & Data and the Procurement & Commercial Capability Leads. Maintaining a user-friendly buying process to achieve the efficient payment of properly authorised invoices in accordance with company policies and procedures and in line with Business Services Function Service Level Agreements. The role will support continuous improvement, delivering best practice solutions as well as the development and implementation of a clearly defined strategy for Source to Pay.
Key Accountabilities
- Performing system administration of the Ariba platform, in an effective manner maintaining the system integrity and supporting the business requirements. Regulating accuracy of data quality and raising any performance, systems or data quality issues/risks to the Ariba Systems Lead.
- Maintenance of the Ariba Source to Pay solution including Ariba Sourcing and Contract templates, workflow approvers for TfL leavers / joiners / team changes, Framework templates, Gatekeeper for Procurement & Commercial Organisation changes, Gatekeeper for the Ariba Roles, Ariba manual data maintenance to ensure that the Ariba system is maintained and the Buying Process is supported.
- Provide 2nd line support to the Business Services Function Service Desk for Source to Pay system related queries.
- Managing the service requests routed through to the 2nd line support queues, interacting with the customer through to resolution.
- Raising Remedy Tickets to engage Level 3 support from the relevant Tech & Data teams when required.
- Working with the Ariba Systems Lead to deliver changes determined by the Source to Pay (S2P) Improvement Forum.
Knowledge, Skills and Experience
Knowledge:
- An understanding of the Ariba Source to Pay end-to-end functionality.
- An understanding of best practice in systems across commercial functions in other organisations.
- An understanding of TfL's data governance policies, including GDPR and how this applies to TfL's commercial data.
- An understanding of Tech & Data 's policies, systems and data roadmap including architecture.
- An understanding of how to deliver new system requirements.
Skills:
- Working with the Ariba Systems Lead to ensure that the Ariba platform supports the business requirements.
- Own and manage Service Request tickets with a customer focused approach. Progress Service Requests through to resolution, engaging, handing over and working with Level 3 Support (Tech & Data) where required.
- Work with the Procurement & Commercial (P&C) Capability Leads and Tech & Data in an effective and collaborative manner, to determine and deliver system changes whilst maintaining system integrity.
- Work with the wider Source to Pay Operations team to ensure an effective end-to-end Source to Pay (S2P) solution.
Experience:
- Experience of systems maintenance for the Ariba platform or similar Procurement systems.
- Experience of supporting users to get the best out of systems through training, user guides etc.
- Experience of driving best practice usage, educating users in the potential of systems and influencing behaviour change.
- Experience of developing system requirements to meet business outcomes and defining system improvements.
Equality and Diversity
We are committed to equality, diversity and inclusion and aim to reflect the diverse communities we serve. We believe that a diverse workforce enables us to deliver better services and outcomes. Our goal is to make our recruitment as inclusive as possible. As a Disability Confident Leader, we actively encourage applications from disabled people. As part of the Disability Confident scheme, we aim to offer an assessment or interview to candidates who apply via the scheme where the minimum essential criteria for skills, knowledge and experience has been met. In some circumstances, it may not be practical to offer an interview or assessment to every candidate who applies through the scheme and meet the minimum essential criteria; in these situations, we select candidates who best meet the minimum criteria for the job rather than interviewing all who meet them.
Across all recruitment activity, we recognise that selection methods may vary depending on the nature and scale of the campaign and will be applied fairly, consistently and proportionately in line with our Disability Confident commitments. We also use anonymising software that removes identifying information from CVs and cover letters to make the process fair.
Benefits:
In return for your commitment and expertise, you will enjoy excellent benefits and scope to grow. Rewards vary according to the level of role but mostly include the below:
- Final salary pension scheme
- Free travel for you on the TfL network
- Reimbursement of 75% of the cost of a standard class Ticket for National Rail travel from home or 75% reimbursement on a 28-day flexi ticket
- 30 days annual leave plus public and bank holidays
- TfL is committed to work-life balance, operating a hybrid working approach where business and role requirements allow
- Tax-efficient cycle-to-work programme
- Retail, health, leisure and travel offers
- Discounted Eurostar travel
- Hybrid working within this role enables a balance of 50 per cent of time split between the office and home over a 4 week period. Hybrid working arrangements can evolve subject to business requirements.
We will make every effort to give you as much notice as possible, however some interviews/assessments could be organised at short notice.
Ariba System Advisor in Stratford-upon-Avon employer: Future of London
Transport for London (TfL) is an exceptional employer, offering a dynamic work environment that fosters innovation and inclusivity. With a strong commitment to employee growth, TfL provides opportunities for professional development while ensuring a healthy work-life balance through hybrid working arrangements. Employees enjoy generous benefits, including free travel on the TfL network, a final salary pension scheme, and a focus on equality, diversity, and inclusion, making it a rewarding place to build a meaningful career in the heart of London.
StudySmarter Expert Advice🤫
We think this is how you could land Ariba System Advisor in Stratford-upon-Avon
✨Get Savvy with Industry Perks
Join procurement and purchasing forums or groups where pros hang out, like CIPS (Chartered Institute of Procurement & Supply). They'll share the inside scoop on job openings that might not show up on traditional job boards!
✨Show Off Your Skills
Consider creating a portfolio that outlines your achievements in procurement, like cost-saving initiatives or supplier management strategies. Having tangible evidence of your skills can really set you apart when applying to companies like Future of London.
✨Tap into Your Network
Leverage LinkedIn to connect with professionals in procurement—follow relevant hashtags, join groups, and engage in discussions. This is a great way to get noticed by potential employers before they even post a job!
✨Keep Your Eyes on Job Boards
With full-time positions, timing can be everything. Set alerts on job boards specifically for procurement roles. Don't wait for a job posting to close; apply through our website as soon as you see a fit—being proactive can give you the edge!
We think you need these skills to ace Ariba System Advisor in Stratford-upon-Avon
Some tips for your application 🫡
Show Off Your Procurement Know-How:When you're crafting your CV, make sure to highlight any procurement-specific skills you've got. Talk about your experience with supplier negotiations, cost analysis, or inventory management. If you’ve used software like SAP or Oracle, don’t forget to mention that too – it shows you know your way around the tech side of things!
Quantify Your Achievements:In procurement, numbers matter. Use your CV and cover letter to showcase any quantifiable achievements you've made in reducing costs or improving efficiencies. For example, mentioning that you helped save 20% on purchasing costs last year is way more impressive than just saying you managed the budget!
Tailor Your Cover Letter to Future of London:Your cover letter should read like you’re chatting directly to Future of London. Research the company’s procurement strategy, mention how your skills align with their goals, and share your enthusiasm for contributing to their success. This personal touch can really set you apart from the crowd!
Professional Certs Can Go a Long Way:If you've got any procurement-related certifications, such as CIPS or APICS, make sure they're front and centre on your CV. These qualifications show you're serious about your career in procurement and are committed to continuous learning. It’s a great way to signal your expertise and dedication to potential employers like Future of London.
How to prepare for a job interview at Future of London
✨Show Off Your Negotiation Skills
In procurement, strong negotiation skills are key. Be ready to share examples of past negotiations where you've successfully saved costs or improved supplier terms. We want to hear how you approached those situations and the strategies you used to achieve positive outcomes!
✨Know Your Tools
Make sure you’re familiar with procurement software and tools commonly used in the industry, such as SAP Ariba or Coupa. Come prepared to discuss any experiences you've had with these tools or similar platforms, as we need someone who can hit the ground running at Future of London!
✨Understand Market Trends
As a procurement professional, being aware of market trends can set you apart. Brush up on recent developments in supply chain management or procurement best practices and think about how they could impact your role at Future of London. Bringing a current perspective will show your enthusiasm for the industry.
✨Demonstrate Your Team Player Attitude
A full-time position means you'll be working closely with various teams. Be prepared to discuss how you collaborate with others, manage conflicts, and build relationships with stakeholders. Sharing anecdotes about past teamwork experiences will highlight your ability to fit into Future of London's culture.
