At a Glance
- Tasks: Support workforce planning and manage recruitment processes in a dynamic environment.
- Company: Join TfL, a high-profile organisation committed to equality and inclusion.
- Benefits: Enjoy free travel, generous leave, and a final salary pension scheme.
- Other info: Hybrid working model with excellent career growth opportunities.
- Why this job: Make a real impact on workforce planning while developing your career.
- Qualifications: Strong analytical skills, advanced Excel knowledge, and experience in resource management.
The predicted salary is between 22430 - 27414 £ per year.
Company: TfL, GLA or OPDC
Salary: Circa £39,000
Grade: Band 2
Contract type: TfL
Reference: 5356
Team: Resource & Capability Management
Contract details: Permanent
Location: Hybrid/ Endeavour Square
Please note that this vacancy may close early if a high volume of applications is received. We therefore recommend applying as soon as possible.
A one-page cover letter is required as part of your application and should demonstrate your relevant experience against the key criteria of the role.
All offers of employment are subject to satisfactory right‑to‑work checks. Candidates must be able to demonstrate their right to work in the UK. At the present time TfL is unable to offer visa sponsorship for this role.
About the Role
Are you highly organised, analytical, and confident working with senior stakeholders? Do you enjoy managing data, supporting workforce planning, and ensuring recruitment processes run efficiently? If so, we have an exciting opportunity for an Assistant Resource Manager to join our Resource & Capability Development team.
As an Assistant Resource Manager, you will play a key role in supporting the day‑to‑day resource management activities across the business. You will be responsible for maintaining workforce data, supporting recruitment and resourcing processes, monitoring headcount, and providing valuable insights to help inform workforce planning decisions.
Working closely with senior leaders, HR teams, and Resource Managers, you will ensure that resource information is accurate, recruitment activity is effectively coordinated, and workforce plans align with business requirements.
Key Responsibilities
- Support workforce planning and resource forecasting activities.
- Support and maintain SmartCore, our resourcing tool, for relevant business areas to forecast demand for the short, medium and longer term.
- Maintain accurate staff allocation records, and headcount data.
- Manage local headcount control (approval) processes.
- Coordinate recruitment processes for permanent and temporary hires.
- Manage contract extension approval processes and resource requests.
- Produce and analyse workforce reports using Excel.
- Monitor resource utilisation, workforce trends, and key performance metrics.
- Deliver accurate data and reporting to senior stakeholders and management teams.
- Support competency records, compliance requirements, and organisational structure updates.
- Build strong relationships with stakeholders across the business to support resource management activities.
About You
We are looking for someone who can combine strong analytical skills with excellent stakeholder management capabilities. You will ideally have:
- Advanced Excel skills, including formulas, reporting, data analysis, and data management.
- Experience working with large datasets with exceptional attention to detail.
- Strong administrative and organisational skills.
- Experience supporting recruitment, workforce planning, or resource management activities.
- Confidence engaging with and influencing senior stakeholders.
- Experience chairing or coordinating meetings and managing follow-up actions.
- The ability to interpret complex data and present clear insights.
- Excellent communication and relationship-building skills.
Why Join Us?
This is an excellent opportunity to develop your career within a dynamic and high‑profile organisation. You'll work alongside experienced professionals, contribute to strategic workforce planning, and play an important role in supporting the successful delivery of business objectives.
If you're data-driven, detail-oriented, and thrive in a stakeholder-focused environment, we'd love to hear from you.
Equality, diversity and inclusion
We are committed to equality, diversity and inclusion. We want to represent the city we serve, which will help us become a more innovative and efficient organisation. Our goal is to make our recruitment as inclusive as possible. We are a disability confident employer who guarantee an interview to any disabled candidate who meets all of the essential criteria. We also use anonymising software that removes identifying information from CVs to make the process fair.
Benefits
In return for your commitment and expertise, you will enjoy excellent benefits and scope to grow. Rewards vary according to the level of role but mostly include the below:
- Final salary pension scheme
- Free travel for you on the TfL network
- Reimbursement of 75% of the cost of a standard class Ticket for National Rail travel from home
- 29/30 days annual leave plus public and bank holidays
- TfL is committed to work-life balance, operating a hybrid working approach where business and role requirements allow
- Private healthcare discounted scheme
- Tax-efficient cycle-to-work programme
- Retail, health, leisure and travel offers
- Discounted Eurostar travel
We will make every effort to give you as much notice as possible, however some interviews/assessments could be organised at short notice.
Vetting Process
At Transport for London, safety, trust, and fairness sit at the heart of how we recruit. Our Vetting Charter explains the checks we carry out before you join us, helping ensure we create a safe, inclusive and reliable network for everyone who depends on our services. We simply ask that the information you provide is honest and accurate so we can progress your application smoothly. If something doesn’t match or can’t be verified, we may not be able to move forward with your application, but we’ll always treat you with transparency, respect, and clear communication throughout.
Assistant Resource Manager in London employer: Future of London
Transport for London (TfL) is an exceptional employer, offering a dynamic work environment that fosters innovation and inclusivity. With a strong commitment to employee growth, TfL provides opportunities for professional development while ensuring a healthy work-life balance through hybrid working arrangements. Employees enjoy generous benefits, including free travel on the TfL network, a final salary pension scheme, and a focus on equality, diversity, and inclusion, making it a rewarding place to build a meaningful career in the heart of London.
StudySmarter Expert Advice🤫
We think this is how you could land Assistant Resource Manager in London
✨Join HR Networks
Get involved in HR-specific communities, like the Chartered Institute of Personnel and Development (CIPD) and local HR meetups. This is a fantastic way to connect with industry professionals and learn about job openings before they even hit job boards!
✨Make Your Presence Known
Attend HR conferences and workshops in your area to network with potential employers. Don't be shy—introduce yourself, exchange business cards, and let them know you're keen on a full-time role in HR. Who knows, you might just land a friendly face at Future of London!
✨Leverage Your University Connections
If you’re a recent grad or still in uni, tap into your career services and alumni network. Many universities have connections with companies looking for HR talent, so get those leads and apply through our website for a smoother application process.
✨Showcase Your HR Passion
Create content around HR topics you’re passionate about, like employee engagement or diversity initiatives. Share articles or insights on LinkedIn to demonstrate your knowledge and get noticed by recruiters. It’s a subtle yet effective way to show you’re the right fit for a full-time role at Future of London.
We think you need these skills to ace Assistant Resource Manager in London
Some tips for your application 🫡
Show Off Your HR Skills:When you’re crafting your CV, make sure you highlight specific HR skills that are relevant to the role at Future of London. Include any experience with recruitment processes, employee relations, or performance management, and don’t forget to mention your familiarity with HR software or tools that could give you an edge.
Tailor Your Cover Letter:Your cover letter is your chance to shine, so tailor it to Future of London and the specific HR role. Highlight your passion for people management and how your unique approach can help foster a positive workplace culture. Be sure to sprinkle in examples from your past experiences that illustrate your problem-solving abilities and interpersonal skills.
Include Relevant Certifications:If you’ve got any HR certifications or relevant training under your belt, be sure to showcase them! These qualifications can really set you apart from other candidates when applying for this full-time HR position at Future of London. List them prominently on your CV to catch the hiring manager's eye.
Align with Company Culture:Make sure your application speaks to Future of London's values and culture. Research the company and align your experiences or values with what they stand for. This will show them that you're not only a fit for the role but also for the overall vibe of the team and organisation.
How to prepare for a job interview at Future of London
✨Brush Up on HR Best Practices
As you're diving into human resources, it’s crucial to be well-versed in the latest HR practices and legislation. Get familiar with key topics like employee engagement, talent acquisition, and diversity initiatives, as these could easily pop up in your interview with Future of London.
✨Know Your Recruitment Tools
Most HR roles involve using various recruitment tools and ATS (Applicant Tracking Systems). Make sure you can comfortably discuss platforms like Workday or Greenhouse. If you've had direct experience, share those examples; if not, show your eagerness to learn!
✨Highlight Your People Skills
A full-time HR role at Future of London will require strong interpersonal skills. Prepare to share stories that demonstrate how you’ve successfully navigated conflicts or supported team members in past experiences. Authenticity goes a long way in this field.
✨Stay Current with HR Trends
Being up to speed with current HR trends, like remote working protocols or mental health initiatives, can set you apart. Be ready to discuss how these trends could impact Future of London and how you would contribute to adapting HR strategies.
