At a Glance
- Tasks: Provide top-notch admin support and coordinate exciting events for the STEP Programme.
- Company: Join a dynamic team committed to inclusion and professional growth.
- Benefits: Enjoy a competitive salary, excellent pension, and opportunities for development.
- Other info: We value diversity and welcome applications from all backgrounds.
- Why this job: Be a key player in fostering a vibrant workplace culture and supporting new talent.
- Qualifications: Strong organisational skills and a proactive attitude are essential.
The predicted salary is between 32903 - 32903 £ per year.
Overview of Responsibilities
- Providing high-quality administrative and secretarial support to the STEP Programme Manager and Senior Leadership Team, aligned with the business calendar.
- Managing programme information and correspondence with discretion and confidentiality.
- Coordinating induction and orientation for new starters, ensuring a seamless onboarding experience.
- Working closely with the Internal Communications team to organise programme events and briefings.
- Collaborating with colleagues to maintain and update the STEP HIVE SharePoint with useful resources.
- Acting as an Inclusion Ambassador and Culture Champion, representing the wider STEP community.
Key Accountabilities
- Diary & Meeting Management: Organise diaries, arrange travel, training, meetings, and site visits. Coordinate internal and external meetings, including visitor management and site access.
- Internal Communications: Prepare agendas, take minutes, and monitor meeting outcomes. Ensure clarity and accuracy in all written and verbal communications.
- Induction & Site Access: Deliver inductions for new starters and visitors, liaising with departments to secure IT access, passes, and accommodation.
- Data & Record Management: Maintain accurate records and data systems, following organisational policies on IT security and document control.
- Purchasing & Travel: Manage requisitions and purchases in line with financial delegations. Organise UK and international travel and conference registrations.
- Recruitment Administration: Support recruitment campaigns, schedule interviews, and liaise with hiring managers to ensure timely completion of processes.
What We’re Looking For
- Strong organisational and communication skills, with the ability to manage multiple priorities.
- A proactive approach and attention to detail.
- Experience in administration within a complex organisation is desirable.
- Ability to work collaboratively and champion inclusion and culture within the team.
Qualifications
- GCSE grade C and above, or equivalent in English Language and Mathematics.
- Demonstrable administrative experience.
- Excellent interpersonal and communication skills.
- Discreet and professional approach.
- Proven ability to cope with multiple tasks and prioritise appropriately.
- Excellent IT literacy and competency with Microsoft Office software.
Additional Information
- Professional Development and Collaboration: Active engagement with APM and other relevant external bodies as part of continuous development. Support the wider STEP PPM community via active contributions at STEP meetings and events, contributions at Community of Practice or conferences etc.
- Recruitment and Selection: We welcome applications from under-represented groups, particularly women in STEM and individuals from British black and ethnic minority backgrounds, and individuals with disabilities. Our Executive team, supported by our ‘Equality, Diversity and Inclusion’ Partner and Inclusion Ambassadors, actively promotes EDI and takes steps to increase diversity within our organisation.
- This role requires employees to complete an online Baseline Personnel Security Standard (BPSS), including the Disclosure & Barring Service (DBS) checks for criminal convictions.
Facilities & Business Support Coordinator in Nottingham employer: Fusion Energy Base
As a Facilities & Business Support Coordinator at our West Burton location, you will thrive in a supportive and inclusive work culture that prioritises employee development and collaboration. With excellent benefits including a competitive salary and outstanding pension, we are committed to fostering a diverse workforce and providing opportunities for professional growth within the STEP Programme. Join us in making a meaningful impact while enjoying a seamless onboarding experience and engaging with a vibrant community.
StudySmarter Expert Advice🤫
We think this is how you could land Facilities & Business Support Coordinator in Nottingham
✨Tip Number 1
Get your networking game on! Reach out to current employees or alumni from your university who work in similar roles. A friendly chat can give you insider info and might even lead to a referral.
✨Tip Number 2
Prepare for the interview like it’s a big exam. Research the company culture, recent projects, and their values. This will help you tailor your answers and show that you’re genuinely interested in being part of the team.
✨Tip Number 3
Practice makes perfect! Do mock interviews with friends or family. Focus on articulating your experiences clearly, especially how they relate to the role of Facilities & Business Support Coordinator.
✨Tip Number 4
Don’t forget to follow up after your interview! A quick thank-you email reiterating your interest in the position can leave a lasting impression and keep you top of mind for the hiring team.
We think you need these skills to ace Facilities & Business Support Coordinator in Nottingham
Some tips for your application 🫡
Tailor Your Application:Make sure to customise your CV and cover letter to highlight how your skills match the job description. We want to see how you can bring your unique flair to the Facilities & Business Support Coordinator role!
Show Off Your Organisational Skills:Since this role is all about managing multiple priorities, give us examples of how you've successfully juggled tasks in the past. We love a good story about keeping things running smoothly!
Be Clear and Concise:When writing your application, keep it straightforward and to the point. We appreciate clarity, so make sure your communication shines through in every part of your application.
Apply Through Our Website:Don’t forget to submit your application through our website! It’s the best way for us to receive your details and ensures you’re considered for the role. We can’t wait to hear from you!
How to prepare for a job interview at Fusion Energy Base
✨Know Your Role Inside Out
Before the interview, make sure you thoroughly understand the responsibilities of a Facilities & Business Support Coordinator. Familiarise yourself with diary management, internal communications, and onboarding processes. This will help you answer questions confidently and show that you're genuinely interested in the role.
✨Showcase Your Organisational Skills
Be prepared to discuss specific examples of how you've managed multiple priorities in previous roles. Use the STAR method (Situation, Task, Action, Result) to structure your answers. Highlight your attention to detail and proactive approach, as these are key traits for this position.
✨Communicate Clearly and Professionally
Since the role involves a lot of communication, practice articulating your thoughts clearly. Prepare to take notes during the interview and ask clarifying questions if needed. This demonstrates your ability to maintain clarity and accuracy in all communications, which is crucial for the job.
✨Emphasise Your Team Spirit
The job requires collaboration with various teams, so be ready to share experiences where you've worked effectively with others. Discuss how you can champion inclusion and culture within the team, aligning with the company's values. This will show that you're not just a fit for the role, but also for the company culture.
