People & Culture Coordinator - HR Ops & Onboarding

The People and Culture Assistant provides essential administrative and coordination support to the People & Culture team, contributing across the full employee lifecycle. This role is ideal for someone at the early stages of their HR career who is highly organised, people-focused, personable, and eager to develop experience across HR operations, recruitment support, and employee engagement initiatives. The role plays a key part in ensuring smooth day-to-day HR processes while helping to deliver a positive and seamless employee experience. This role is worked across five days per week (Monday to Friday). Flexible working arrangements, including shorter working days (e.g. 9:00am–3:00pm), will be considered.

HR administration & operations

• Maintain accurate and up to date employee records (HR system, personnel files, contracts)
• Support onboarding and offboarding processes (contracts, right to work checks, file set ups, references and inductions)
• Support absence management administration (sickness, holiday, parental leave)
• Ensure HR documentation and policies are kept up to date
• Post HR updates on Fusion Reactor.

Recruitment support

• Support recruitment campaigns by:

• Posting job adverts
• Collating, reviewing and communicating with candidates and recruiters
• Coordinating interviews
• Carry out reference checks and pre-employment checks.
• Support the offer and onboarding processes.
• Maintenance of internal jobs board.

Employee experience & engagement

• Be a friendly first point of contact for basic HR queries
• Support employee engagement initiatives, wellbeing activities, and internal communications
• Assist with learning and development administration (Booking training etc.)
• Managing phone calls, emails, enquiries, and requests in the P&C Manager’s absence.

Placement Students

• Support coordination with universities, careers services, and placement offices.
• Liaise with internal teams to ensure the posting of placement opportunities on university job boards and relevant platforms, including the Fusion Website.
• Maintain relationships with university contacts and track application progress.
• Assist in organising Fusion’s attendance at careers fairs.
• Liaise with internal teams to schedule interviews for shortlisted candidates
• Prepare offer letters and placement agreements.
• Assist with the completion of any university required documentation and questionnaires.
• Ensure Fusion’s placement documentation and policies are kept up to date
• Be a friendly first point of contact for basic HR queries for the students throughout their lifecycle at Fusion.

Compliance & best practice

• Support compliance with employment legislation and internal policies
• Maintain confidentiality and data protection standards at all times

Essential Skills:

• An enthusiastic, highly organised individual, with a flexible working nature.
• Approachable, friendly, and professional.
• Diplomacy skills – able to diffuse situations.
• Honest, reliable, and able to work with discretion.
• Comfortable handling confidential information.
• Excellent written and verbal communication skills.
• Attention to detail and work to a high standard.
• Proactive and willing to learn.
• Excellent administrative efficiency, multi-tasking skills and a positive, can-do attitude.
• Computer literate. Confident using Microsoft packages and Sharepoint.
• Minimum of 2 years prior office or admin experience.
• Full UK Driving License. Able to drive between our two sites in Milton Keynes and Ampthill.

Personal attributes

• Genuinely interested in people and workplace culture.
• Calm, reliable, and methodical.
• Takes pride in getting the basics right.
• Supportive team player with a positive attitude.

Desirable

• Previous experience in a HR support or recruitment role.
• An understanding of GDPR regulations.
• Experience working with LinkedIn.

To apply please answer all of the pre-screen questions and email your CV to: careers@fusion-events.com. Unfortunately due to the number of applications only those shortlisted will be contacted.