At a Glance
- Tasks: Manage daily office operations and support contract administration.
- Company: Join a growing Facilities Management company in South Lanarkshire.
- Benefits: Enjoy a competitive salary, pension scheme, and career development opportunities.
- Other info: Competitive salary range of £40,000 - £45,000 plus bonuses.
- Why this job: Be part of a friendly team and make a real impact in service delivery.
- Qualifications: Experience in office management and proficiency in Simpro software required.
The predicted salary is between 32000 - 48000 € per year.
Office Manager
Location: Motherwell, Scotland
Sector: Facilities Management
Contract Type: Full-time, Permanent
Salary: Competitive, dependent on experience
Overview:
Our Client is a growing Facilities Management company looking to recruit a highly organised and experienced Office Manager for their operations in South Lanarkshire. The successful candidate will play a key role in supporting day-to-day office and contract administration, coordinating with field teams and senior management, and ensuring smooth delivery of services. Experience using Simpro software is essential for this role.
Key Responsibilities:
Oversee the daily running of the office and act as a central point of contact for operational and administrative matters
Use Simpro to manage job scheduling, work orders, invoicing, and reporting
Support contract delivery by coordinating engineer diaries, purchase orders, and subcontractor activity
Provide administrative support to management, including document control, timesheets, and compliance records
Liaise with clients and suppliers to ensure service standards are maintained and issues are resolved promptly
Monitor performance metrics, generate reports, and ensure accurate data entry within Simpro
Maintain stock and equipment logs and ensure purchasing aligns with budget and operational needs
Assist with onboarding and induction of new staff and ensure training records are up to date
Manage office supplies, H&S documentation, and support general business administration
Requirements:
Proven experience in an Office Manager or senior administrative role within a Facilities Management or engineering environment
Strong working knowledge of Simpro software (essential)
Excellent organisational and time management skills
Proficiency in Microsoft Office (Excel, Word, Outlook)
Ability to work in a fast-paced environment and manage multiple priorities
Strong interpersonal skills and ability to communicate at all levels
Knowledge of health and safety procedures in an FM environment is advantageous
Company pension scheme
Opportunities for career development
Friendly and supportive team environment
- £40,000 - £45,000 + discretionary bonus + other benefits
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- £40,000 - £45,000 + discretionary bonus + other benefits
Office Manager in Motherwell employer: (function(w,d,s,l,i){w[l]=w[l]|[];w[l].push({'gtm.start':new Date().getTime(),event:'gtm.js'});var f
Join a dynamic and growing Facilities Management company in Motherwell, Scotland, where your role as an Office Manager will be pivotal in ensuring seamless operations and service delivery. Enjoy a competitive salary, a supportive team culture, and ample opportunities for career development, all while working in a friendly environment that values your contributions and promotes professional growth.
Contact Detail:
(function(w,d,s,l,i){w[l]=w[l]|[];w[l].push({'gtm.start':new Date().getTime(),event:'gtm.js'});var f Recruiting Team
StudySmarter Expert Advice🤫
We think this is how you could land Office Manager in Motherwell
✨Tip Number 1
Familiarise yourself with Simpro software before applying. Since it's essential for the role, having a solid understanding of its features will not only boost your confidence but also demonstrate your commitment to the position.
✨Tip Number 2
Network with professionals in the Facilities Management sector. Attend local events or join online forums to connect with others in the industry. This can provide you with valuable insights and potentially lead to referrals.
✨Tip Number 3
Prepare to discuss your organisational and time management skills in detail during the interview. Think of specific examples from your past experiences that showcase how you've successfully managed multiple priorities in a fast-paced environment.
✨Tip Number 4
Research the company’s values and recent projects. Understanding their operations and culture will help you tailor your conversation during the interview, showing that you're genuinely interested in contributing to their success.
We think you need these skills to ace Office Manager in Motherwell
Some tips for your application 🫡
Tailor Your CV:Make sure your CV highlights your experience in office management and facilities management. Emphasise your proficiency with Simpro software, as this is essential for the role.
Craft a Compelling Cover Letter:Write a cover letter that showcases your organisational skills and ability to manage multiple priorities. Mention specific examples of how you've successfully supported contract delivery and liaised with clients in previous roles.
Highlight Relevant Skills:In your application, clearly outline your skills in Microsoft Office and any knowledge of health and safety procedures. This will demonstrate your readiness for the fast-paced environment of the company.
Proofread Your Application:Before submitting, carefully proofread your CV and cover letter for any errors. A polished application reflects your attention to detail, which is crucial for an Office Manager.
How to prepare for a job interview at (function(w,d,s,l,i){w[l]=w[l]|[];w[l].push({'gtm.start':new Date().getTime(),event:'gtm.js'});var f
✨Showcase Your Simpro Skills
Since experience with Simpro software is essential for this role, be prepared to discuss your proficiency in detail. Share specific examples of how you've used Simpro for job scheduling, invoicing, or reporting in previous positions.
✨Demonstrate Organisational Prowess
As an Office Manager, strong organisational skills are crucial. Prepare to talk about how you manage multiple priorities and ensure smooth office operations. Consider sharing a situation where your organisational skills made a significant impact.
✨Highlight Your Interpersonal Skills
This role requires effective communication with clients, suppliers, and team members. Be ready to provide examples of how you've successfully liaised with different stakeholders in past roles, showcasing your ability to resolve issues promptly.
✨Prepare for Health and Safety Questions
Knowledge of health and safety procedures is advantageous in this position. Brush up on relevant regulations and be prepared to discuss how you've implemented or adhered to health and safety protocols in your previous roles.
