At a Glance
- Tasks: Provide high-level support to the CEO and manage office operations.
- Company: Join a dynamic management services company with a global reach.
- Benefits: Enjoy competitive salary, generous leave, and health benefits.
- Other info: Hybrid role with opportunities for professional growth and development.
- Why this job: Make a real impact while working closely with senior leadership.
- Qualifications: 2+ years as an Executive Assistant with strong organisational skills.
The predicted salary is between 40000 - 40000 £ per year.
Salary: Up to £40,000 + Annual Bonus
Hours: 30 to 37.5 per week Monday to Friday
Location: London. Hybrid role – typically operates on a hybrid basis of four days in the office and one day from home (which will flex to meet business demands)
Benefits: 25 days AL + BH (pro‑rated for part‑time employees), Life Insurance, Pension Scheme, up to 9% employer contribution, Private Medical Benefit including dental and optical, EAP, salary sacrifice schemes, gym & retailer discounts.
FIM (Fulcrum Infrastructure Management) is a management services company, managing social infrastructure assets on behalf of our parent company; global infrastructure investment company, Meridiam.
Key Requirements- Experience (2-5 years+) in an Executive Assistant or senior administrative role, including senior stakeholder support and accurate minute taking
- Strong organisational skills, able to manage multiple priorities with accuracy, discretion and good judgement
- Excellent written and verbal communication skills, with the ability to build effective working relationships
- Proactive, adaptable self‑starter who can work independently in a fast‑paced environment
- Collaborative, values‑driven team player with a strong service mindset and commitment to continuous improvement
As Executive Assistant to the CEO, you will act as a trusted partner, providing high‑level executive support and ensuring the smooth coordination of business priorities. You will manage the CEO's diary, communications, and travel, while acting as a key point of contact for internal and external stakeholders, maintaining a professional and efficient flow of information. You will play a central role in supporting governance and leadership activity, coordinating Board and senior stakeholder meetings, preparing and distributing papers, and producing accurate, high‑quality minutes. You will also track actions and ensure clear follow‑up, helping to drive accountability and delivery across the business, and ensuring that key decisions and outcomes are clearly communicated and progressed. A key part of the role will be leading and managing the Business Support Team, ensuring the effective delivery of administrative tasks and projects across the network of senior leaders and assets within the FIM business. You will coordinate against workloads, maintain high service standards, and drive consistency in administrative support across the organisation. In addition to providing executive support, you will assume full ownership & responsibility for the management of the London office. This includes overseeing the day‑to‑day running of the business, ensuring smooth office operations, and maintaining a professional, well‑organised working environment. You will also support company communications and branding, ensuring consistency across all materials and outputs including the FIM website, and LinkedIn, and contribute to wider business initiatives, projects, and events. This is a varied and visible role, offering the opportunity to work closely with senior leadership and make a meaningful impact on the effectiveness, professionalism, and culture of the organisation.
About YouThis role is ideal for someone who is proactive, resilient and highly organised, with at least 2 years’ experience in an office management or similar Executive Assistant role supporting a senior executive or leadership team member. You will have a strong track record of supporting senior leaders in a fast‑paced, professional environment. You will be confident managing multiple priorities, handling sensitive information with discretion, and delivering high‑quality work with strong attention to detail. You thrive in dynamic environments, are comfortable working independently, and bring a solutions‑focused, "can‑do" approach. A strong communicator and collaborative team player, you build effective relationships and are always looking for ways to improve processes and add value to the business.
Our Values- Supportive – We embrace partnership working
- Ethical – We act with integrity
- Innovative – We take ownership for understanding and improving FIM
- Ambitious – We continually strive to deliver the best possible service
- Passionate – We are proud of the part we play in FIM & the service we deliver
Executive Assistant to CEO employer: Fulcrum Infrastructure Management Limited
FIM (Fulcrum Infrastructure Management) is an exceptional employer, offering a dynamic and supportive work environment in the heart of London. With a strong commitment to employee well-being, we provide generous benefits including a competitive salary, annual bonus, private medical coverage, and a robust pension scheme with up to 9% employer contribution. Our hybrid working model promotes flexibility, while our values-driven culture fosters collaboration and continuous improvement, making this an ideal place for professionals seeking meaningful growth and impactful work.
Contact Details:
Fulcrum Infrastructure Management Limited Recruitment Team
StudySmarter Expert Advice🤫
We think this is how you could land Executive Assistant to CEO
✨Tip Number 1
Network like a pro! Reach out to your connections on LinkedIn or attend industry events. You never know who might have the inside scoop on job openings or can put in a good word for you.
✨Tip Number 2
Prepare for interviews by researching the company and its culture. Understand their values and think about how your experience aligns with their needs. This will help you stand out as a candidate who truly gets them.
✨Tip Number 3
Practice your pitch! Be ready to explain why you're the perfect fit for the Executive Assistant role. Highlight your organisational skills and ability to manage multiple priorities, as these are key for this position.
✨Tip Number 4
Don’t forget to apply through our website! It’s the best way to ensure your application gets seen. Plus, we love seeing candidates who take that extra step to connect with us directly.
We think you need these skills to ace Executive Assistant to CEO
Some tips for your application 🫡
Tailor Your CV:Make sure your CV is tailored to the Executive Assistant role. Highlight your experience in supporting senior leaders, managing diaries, and handling communications. We want to see how your skills align with what we're looking for!
Craft a Compelling Cover Letter:Your cover letter is your chance to shine! Use it to showcase your organisational skills and proactive mindset. Tell us why you're excited about the role and how you can contribute to our team at FIM.
Showcase Your Communication Skills:Since excellent written and verbal communication is key for this role, make sure your application is clear and professional. We love seeing candidates who can express themselves well and build effective relationships!
Apply Through Our Website:We encourage you to apply through our website for a smoother process. It helps us keep track of your application and ensures you don’t miss any important updates from us!
How to prepare for a job interview at Fulcrum Infrastructure Management Limited
✨Know Your Role Inside Out
Before the interview, make sure you thoroughly understand the Executive Assistant role and its responsibilities. Familiarise yourself with the key requirements listed in the job description, such as managing the CEO's diary and coordinating meetings. This will help you demonstrate your knowledge and show that you're genuinely interested in the position.
✨Showcase Your Organisational Skills
As an Executive Assistant, strong organisational skills are crucial. Prepare examples from your past experience where you've successfully managed multiple priorities or handled sensitive information with discretion. Be ready to discuss how you maintain high service standards and ensure smooth office operations.
✨Communicate Effectively
Excellent written and verbal communication skills are a must for this role. Practice articulating your thoughts clearly and concisely. You might even want to prepare a few questions to ask during the interview that reflect your understanding of the company’s values and culture, showing that you’re a good fit.
✨Demonstrate Your Proactivity
The job requires a proactive self-starter who can work independently. Think of instances where you've taken the initiative to improve processes or solve problems in previous roles. Share these stories during your interview to illustrate your 'can-do' attitude and commitment to continuous improvement.
