Executive Assistant

Job Description Join Fugro as an Executive Assistant and play a vital role in supporting senior leadership across our Europe & Africa region. Based in Aberdeen, you will provide proactive executive administration, diary management, communication coordination and organisational support, helping leaders operate effectively in a fast‑paced and dynamic environment. If you are highly organised, thrive on managing multiple priorities and enjoy working with stakeholders at all levels, we would love to hear from you.

Responsibilities

• Managing complex diaries, scheduling meetings and coordinating travel arrangements for senior leaders.
• Providing comprehensive executive support to the Director Marine Asset Integrity, Europe & Africa.
• Supporting the Strategy Growth & Consultancy Director, Aberdeen Hub Manager and Regional Head of HSSE Europe & Africa with ad hoc administrative requirements.
• Coordinating meetings, preparing agendas and ensuring documentation is available and distributed in advance.
• Managing communications, correspondence and information flow on behalf of senior leadership.
• Preparing high‑quality reports, presentations, briefing materials and business correspondence.
• Attending meetings and producing accurate minutes, actions and follow‑up documentation.
• Handling confidential and sensitive information with professionalism, discretion and integrity.
• Building effective relationships with stakeholders across the Europe & Africa region and external organisations.
• Proactively identifying potential issues, prioritising competing demands and ensuring administrative activities run smoothly.

Qualifications

• Previous experience in an Executive Assistant, Personal Assistant or similar senior administrative support role.
• Excellent organisational, administrative and coordination skills, with the ability to manage multiple priorities and meet tight deadlines.
• Strong written and verbal communication skills, with the confidence to build effective relationships and influence stakeholders at all levels.
• A proactive, solutions‑focused approach, with the ability to anticipate challenges, take ownership and work independently to deliver high‑quality results.
• Strong attention to detail, numerical aptitude and the ability to handle sensitive information with professionalism and confidentiality.
• A professional, approachable and customer‑focused mindset, with excellent interpersonal skills and a collaborative approach.

Benefits

• Extensive career & training opportunities both nationally and internationally.
• Competitive salary.
• Contributory pension scheme.
• Flexible working hours and the potential to work 2 days a week from home in accordance with your manager and corporate policies.
• Private medical insurance.
• Health cash plan.
• Group life assurance.
• Group income protection.
• Electric car scheme.
• Cycle to work scheme.
• Discounted gym membership.
• Discounts platform.
• The Fugro Card – a pre‑paid virtual Visa card that earns cash back when money is spent at participating retailers.
• Enhanced maternity and paternity pay.
• Long service awards.
• Fugro values awards.
• Employee referral bonus scheme.

Distinctive beliefs and diverse backgrounds are therefore welcome, but discrimination, harassment, inappropriate behaviour and unfair treatment are not. Everybody is to be well‑supported and treated fairly. And everyone must be valued and have their voice heard.