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- Tasks: Manage office operations and provide essential support to property teams in Bellshill.
- Company: Join a dynamic team focused on property management and office efficiency.
- Benefits: Enjoy a collaborative work environment with opportunities for professional growth.
- Why this job: Be the backbone of our office, enhancing team culture and making a real impact.
- Qualifications: Previous office management experience and strong communication skills are essential.
- Other info: Ideal for those passionate about organisation and teamwork in a vibrant setting.
This role combines office management responsibilities in our Bellshill office with essential administrative and financial support to our property teams.
Key Responsibilities
- Ensure the smooth day-to-day running of the Bellshill office, managing supplies, visitor arrangements, and maintaining a professional workspace.
- Act as the main point of contact for the landlord, cleaning staff, and visitors, and manage key rosters (fire marshals, first aiders, etc.).
- Provide logistical support to senior staff, including travel arrangements and board meeting catering.
- Contribute to a positive team culture by supporting office communications and event planning.
- Provide financial administration for property projects: raise and receipt purchase orders, liaise with finance, manage aged work in progress.
- Maintain and update the property and asset management database, ensuring data accuracy.
- Manage query inboxes and phone lines, ensuring timely allocation and resolution of issues.
- Coordinate monthly landlord payments and verify payment details for new and updated sites.
- Support health & safety by managing the defect reporting tool and ensuring timely close-out.
- Oversee file management, including paper and electronic document storage and retrieval.
- Support compliance in health & safety, environmental standards, and information security.
Key Requirements
- Previous experience in office management, administrative support, or project finance coordination.
- Confident using databases and Microsoft Office (especially Excel).
- Excellent communication skills—written, verbal, and interpersonal.
- Strong organisation and time-management skills with keen attention to detail.
- Comfortable working with internal stakeholders, suppliers, and landlords.
- Experience in telecoms, property, or asset management sectors.
- Familiarity with property or asset management systems and project finance tools.
- A Level education or equivalent professional qualifications.
Team Assistant employer: Fuel Recruitment Limited
Contact Detail:
Fuel Recruitment Limited Recruiting Team
StudySmarter Expert Advice 🤫
We think this is how you could land Team Assistant
✨Tip Number 1
Familiarise yourself with the specific office management tools and software that are commonly used in property management. This will not only help you stand out during the interview but also demonstrate your proactive approach to the role.
✨Tip Number 2
Network with professionals in the property and asset management sectors. Attend relevant events or join online forums to connect with people who can provide insights into the industry and potentially refer you for the position.
✨Tip Number 3
Prepare examples of how you've successfully managed office logistics or financial administration in previous roles. Being able to share specific instances will showcase your experience and suitability for the Team Assistant position.
✨Tip Number 4
Research StudySmarter's company culture and values. Understanding what we stand for will help you align your responses during the interview, showing that you're not just a fit for the role, but also for our team.
We think you need these skills to ace Team Assistant
Some tips for your application 🫡
Tailor Your CV: Make sure your CV highlights relevant experience in office management and administrative support. Use keywords from the job description to demonstrate that you meet the key requirements.
Craft a Compelling Cover Letter: Write a cover letter that showcases your communication skills and explains why you're a great fit for the Team Assistant role. Mention specific experiences that relate to the responsibilities listed in the job description.
Highlight Relevant Skills: Emphasise your proficiency with Microsoft Office, especially Excel, and any experience you have with databases or property management systems. This will show that you have the technical skills needed for the role.
Proofread Your Application: Before submitting, carefully proofread your application for any spelling or grammatical errors. A polished application reflects your attention to detail, which is crucial for this position.
How to prepare for a job interview at Fuel Recruitment Limited
✨Showcase Your Organisational Skills
As a Team Assistant, organisation is key. Be prepared to discuss specific examples of how you've successfully managed multiple tasks or projects in the past. Highlight your time-management strategies and any tools you use to stay organised.
✨Demonstrate Communication Proficiency
Excellent communication skills are crucial for this role. During the interview, practice clear and concise responses. You might also want to prepare examples of how you've effectively communicated with various stakeholders, such as landlords or team members.
✨Familiarise Yourself with Relevant Software
Since the role requires proficiency in databases and Microsoft Office, especially Excel, brush up on these tools before the interview. Be ready to discuss your experience with them and how you've used them to improve efficiency in previous roles.
✨Prepare for Scenario-Based Questions
Expect questions that assess your problem-solving abilities and how you handle challenges. Think of scenarios where you've had to manage conflicts, coordinate logistics, or ensure compliance with health and safety standards, and be ready to share those experiences.
