Project Coordinator in Glenrothes

Division: FTV Proclad International Limited

Hours of Work: Full-time, Permanent (37 hour week)

Salary & Benefits: £Competitive Salary & Excellent Benefits Package

FTV Proclad International Limited is a worldwide market and technological leader in the protective weld cladding of pipeline components. You’ll be joining a supportive and forward‑thinking organisation that values collaboration and development. In return, we offer an attractive benefits package including 33 days’ annual leave (pro rata, inclusive of public holidays), an employer pension contribution of 5%, and life assurance, along with opportunities to grow and develop your career.

Outline of Role and Responsibilities

• Support Project KAMs with the day‑to‑day management of multiple projects.
• Prepare and maintain project documentation including schedules, action logs, risk registers, and project status reports.
• Coordinate internal project meetings, prepare agendas, capture minutes, and track actions to completion.
• Ensure project information is stored and updated in relevant systems (e.g., ERP, CRM, Project SharePoint).
• Support and coordinate Management of Change processes.
• Assist with preparing quotations, variations, costings, purchase orders, and contract documentation as directed by the KAMs.
• Track customer requirements, technical specifications, and scope changes, ensuring alignment across all stakeholders.
• Support the creation of customer reports, presentations, and progress updates.
• Help manage customer communication channels to ensure timely responses and consistent project messaging.
• Work in the project department coordinating with engineering, production, procurement, and quality teams to ensure project tasks are scheduled appropriately.
• Monitor material availability and procurement progress, raising concerns proactively.
• Follow up with internal departments to verify task completion and flag potential delays to Projects and report to the KAMs.
• Maintain accurate project data for KPIs, including on time‑delivery, margin tracking, and workload metrics.
• Assist with compiling monthly project performance reports and financial summaries.
• Ensure compliance with company quality standards, engineering procedures, and documentation requirements.
• Highlight process gaps or inefficiencies and support initiatives to improve project workflows.
• Contribute to lessons learned‑reviews and help implement improvements in coordination processes.

Skills and Experience

• Experience in a project coordination, project management structures and planning process—ideally within engineering, manufacturing, or technical services.
• Strong organisational and multitasking skills with excellent attention to detail.
• Competent with MS Office (Excel, Word, PowerPoint, Project) and familiar with project tracking tools.
• Clear and professional communication style, both written and verbal.
• Ability to work with cross‑functional teams and manage competing priorities.
• Experience supporting Key Account Managers or customer‑facing project teams.
• Knowledge of engineering terminology, drawings, BOMs, or manufacturing workflows.
• Experience with ERP, CRM, or project management systems.
• Aware of quality management systems (ISO 9001 or similar).

Personal Attributes

• Proactive, resourceful, and solution‑oriented.
• Strong team player who builds effective working relationships.
• Comfortable in fast‑paced environments with shifting priorities.
• Professional, customer‑focused mindset.

National Industries Park, Dubai, P.O.BOX 123776, U.A.E Viewfield Road, Viewfield Industrial Estate, Glenrothes, Fife, KY6 2RD Scotland, UK