Administrative Coordinator in Leeds

Clinical Trial Participant Recruitment Administrative Coordinator

Full‑time, clinic‑based job in Drapers Yard, Leeds. 37 hours per week, Monday to Friday.

Location: Fortrea Clinical Research Unit, Leeds.

About the Role

We exist to bring new medicines to life. We are expanding and now seeking a Clinical Trial Participant Recruitment Administrative Coordinator. Your administrative support expertise will help us accelerate the journey of life‑saving medicines.

Key Responsibilities

• Support our Clinical Operations team in participant recruitment efforts, ensuring correct eligibility of participants for the right clinical trial.
• Prepare and collate participant screening data and communicate it to the appropriate group (physicians, pathologists, study managers) to ensure rapid and accurate selection of subjects.
• Act as the focal point for post‑screening data queries within the organization and from clients.
• Streamline the daily process of gathering and presenting participants’ laboratory results and collating screening data for medical review.
• Determine the panel of eligible and standby subjects for specific studies after receiving completed data from physicians.
• Conduct daily QC of screening Case Report Forms (CRF).
• Maintain accurate documentation and record keeping of the process, including organizing, overseeing and compiling CRF workbooks, managing subject ID codes and other information, and archiving post‑screening data.
• Ensure the highest levels of ethical and medical confidentiality, storing volunteer records securely with restricted access.
• Maximize the clinic screening capacity to achieve the maximum number of participants for check‑in daily.
• Coordinate the subjects’ callback process and communicate with participants.

Qualifications

• 3+ years of administrative experience.
• Experience in clinical trials, laboratory, hospital or similar setting is an advantage, but not essential – full training will be provided if required.
• High attention to detail and follow‑through.
• Strong organizational and multitasking skills.
• Ability to liaise and manage communication flow between multiple teams and several projects simultaneously.
• Working knowledge of Microsoft Office (Outlook, Word, Excel).

On a Normal Day

• Prepare and collate complex and diverse health screening data from different teams and communicate this to the appropriate group.
• Act as a central hub of subject information, answering questions within Fortrea and from clients.
• Streamline the daily process of gathering and presenting laboratory results for medical review.
• Determine eligible and standby subject panels for specific studies.
• Conduct daily QC of screening Case Report Forms (CRF).
• Maintain accurate documentation and record keeping.
• Coordinate subjects’ callback process and communicate with participants.

EEO Statement

Learn more about our EEO & Accommodations request here.