At a Glance
- Tasks: Manage finance, administration, and office operations while driving continuous improvement.
- Company: A growing Aberdeenshire business with a focus on innovation and efficiency.
- Benefits: Part-time role with flexible hours and opportunities for professional growth.
- Other info: Join a supportive team and contribute to strategic discussions.
- Why this job: Play a key role in shaping the future of a dynamic business.
- Qualifications: Experience in finance and administration, strong organisational skills required.
The predicted salary is between 20000 - 25000 £ per year.
Our client is a growing Aberdeenshire business, looking to appoint a Finance & Office Manager to play a pivotal role in supporting day-to-day operations and helping shape the future direction of the business.
Working closely with the senior management, you will take responsibility for the operational backbone of the organisation, overseeing finance, administration, procurement, compliance, HR and business support activities while driving continuous improvement across the company.
- Manage all day-to-day finance administration including bookkeeping, invoice processing, bank reconciliations, payment runs, expense management and accounts receivable.
- Produce regular financial reports and provide commercial insight to support business decision-making.
- Oversee office operations and implement efficient administrative processes and procedures.
- Support and maintain compliance across HSE, quality assurance, legal and insurance requirements.
- Manage recruitment administration, onboarding activities, employee records and HR documentation.
- Act as the internal IT system superuser, supporting colleagues, maintaining data integrity and driving system best practice.
- Take ownership of the company’s website, social media presence and brand consistency across all external communications.
- Provide executive support to senior management, including travel arrangements, meeting coordination and presentation preparation.
- Contribute to strategic discussions and identify opportunities to improve operational efficiency and business performance.
The successful candidate will bring previous experience across finance, administration and operational support within a small or medium-sized business environment. You will possess strong bookkeeping knowledge, excellent organisational skills and the ability to manage a broad range of responsibilities simultaneously. Experience with ERP systems, accounting software and Microsoft Office is essential, while exposure to procurement, compliance, HR, HSE or quality processes would be highly advantageous.
Office Manager (finance) - Part Time in Aberdeen employer: FT Recruitment Group
Join a dynamic and growing Aberdeenshire business as an Office Manager (Finance) and become an integral part of a supportive team that values your contributions. With a focus on employee development, this role offers opportunities for professional growth while fostering a collaborative work culture that encourages innovation and continuous improvement. Enjoy the unique advantage of working in a vibrant local community, where your efforts directly impact the company's success and future direction.
StudySmarter Expert Advice🤫
We think this is how you could land Office Manager (finance) - Part Time in Aberdeen
✨Tip Number 1
Network like a pro! Reach out to your connections in the finance and office management sectors. We all know that sometimes it’s not just what you know, but who you know that can help you land that perfect role.
✨Tip Number 2
Prepare for interviews by researching the company inside out. Understand their values, recent news, and how they operate. This will help us tailor your responses and show them you’re genuinely interested in being part of their team.
✨Tip Number 3
Practice makes perfect! Conduct mock interviews with friends or family. We can help you refine your answers to common questions, especially around finance and operational support, so you feel confident when it’s time to shine.
✨Tip Number 4
Don’t forget to follow up after interviews! A simple thank-you email can set you apart from other candidates. It shows your enthusiasm and professionalism, which is exactly what they’re looking for in an Office Manager.
We think you need these skills to ace Office Manager (finance) - Part Time in Aberdeen
Some tips for your application 🫡
Tailor Your CV:Make sure your CV is tailored to the Office Manager role. Highlight your experience in finance, administration, and operational support, as these are key areas for us. Use specific examples that showcase your skills in bookkeeping and managing multiple responsibilities.
Craft a Compelling Cover Letter:Your cover letter is your chance to shine! Use it to explain why you're the perfect fit for our growing business. Mention how your previous experiences align with the responsibilities listed in the job description, and don’t forget to show your enthusiasm for the role.
Showcase Your Tech Savvy:Since we’re looking for someone who can be our internal IT system superuser, make sure to mention any relevant experience with ERP systems, accounting software, or Microsoft Office. This will help us see how you can contribute to maintaining data integrity and driving best practices.
Apply Through Our Website:We encourage you to apply through our website for a smoother application process. It’s the best way for us to receive your application and ensures you don’t miss out on any important updates from our team!
How to prepare for a job interview at FT Recruitment Group
✨Know Your Numbers
As an Office Manager in finance, you'll need to demonstrate your strong bookkeeping knowledge. Brush up on key financial concepts and be ready to discuss your experience with bookkeeping, invoice processing, and financial reporting. This will show that you’re not just familiar with the tasks but can also provide valuable insights.
✨Showcase Your Organisational Skills
This role requires excellent organisational skills, so prepare examples of how you've managed multiple responsibilities in the past. Think about specific situations where you improved processes or streamlined operations. Being able to articulate these experiences will highlight your capability to handle the diverse tasks expected in this position.
✨Familiarise Yourself with Relevant Software
Since experience with ERP systems and accounting software is essential, make sure you know the tools mentioned in the job description. If you’ve used similar software, be prepared to discuss how you adapted to new systems and maintained data integrity. This will show your technical proficiency and readiness to hit the ground running.
✨Engage in Strategic Discussions
The role involves contributing to strategic discussions, so think about how you can add value to the company’s future direction. Prepare some ideas on operational efficiency improvements or business performance enhancements. This will demonstrate your proactive mindset and ability to think beyond day-to-day tasks.
