At a Glance
- Tasks: Support HR, finance, payroll, and office admin in a dynamic role.
- Company: Growing business in Aberdeen with a collaborative team.
- Benefits: Full-time position with a supportive work environment.
- Other info: Ideal for organised individuals who thrive in a busy office setting.
- Why this job: Gain hands-on experience across multiple business areas and enhance your skills.
- Qualifications: Experience in accounts, HR, payroll, and strong Excel skills required.
The predicted salary is between 30000 - 40000 £ per year.
We are currently recruiting for an Office & Accounts Coordinator to join a growing business in Aberdeen. This is a varied and hands-on role offering the opportunity to support multiple areas of the business, including HR, finance, payroll and general office administration. The successful candidate will play a key role in ensuring the smooth day-to-day running of administrative and finance processes, working closely with management and the wider team. This position would suit an organised and proactive individual who enjoys variety in their role and takes pride in delivering accurate and efficient support across the business.
Responsibilities include:
- Maintaining employee records and supporting day-to-day HR administration
- Assisting with personnel management processes and general staff administration
- Supporting monthly payroll processing during periods of holiday or absence cover
- Assisting with the preparation and issuing of monthly sales invoices
- Allocating cash receipts and managing daily banking activities
- Processing purchase invoices and company credit card transactions
- Reconciling financial records and ensuring accurate ledger postings
- Investigating and resolving supplier and customer account queries
- Supporting month-end processes, including accruals, prepayments and reconciliations
- Assisting in the preparation of monthly management accounts
- Contributing to improvements in internal processes and procedures
The ideal candidate will have previous experience across accounts, HR and payroll administration, along with strong Microsoft Excel and Outlook skills. Experience working with ERP systems is essential, while Xero experience would be advantageous. You’ll be highly organised with excellent attention to detail, strong communication skills, and the ability to manage multiple tasks effectively within a busy office environment. Please note this is a full-time, office-based role working Monday to Friday.
Office & Accounts Coordinator in Aberdeen employer: FT Recruitment Group
Join a dynamic and supportive team in Aberdeen as an Office & Accounts Coordinator, where your contributions will be valued and recognised. Our company fosters a collaborative work culture that prioritises employee growth and development, offering opportunities to enhance your skills across various business functions. With a focus on work-life balance and a commitment to excellence, we provide a rewarding environment for those seeking meaningful employment.
StudySmarter Expert Advice🤫
We think this is how you could land Office & Accounts Coordinator in Aberdeen
✨Tip Number 1
Network like a pro! Reach out to your connections on LinkedIn or even in person. Let them know you're on the hunt for an Office & Accounts Coordinator role. You never know who might have the inside scoop on a job opening!
✨Tip Number 2
Prepare for interviews by researching the company and its culture. Understand their values and how you can contribute to their team. We want you to shine, so practice common interview questions and think about how your skills in HR, finance, and administration can make a difference.
✨Tip Number 3
Showcase your skills! Bring along examples of your previous work, especially if you've handled payroll or managed accounts before. This will help demonstrate your experience and how you can support the business effectively.
✨Tip Number 4
Don’t forget to apply through our website! It’s the best way to ensure your application gets noticed. Plus, we love seeing candidates who take the initiative to connect with us directly.
We think you need these skills to ace Office & Accounts Coordinator in Aberdeen
Some tips for your application 🫡
Tailor Your CV:Make sure your CV highlights your experience in HR, finance, and payroll. We want to see how your skills match the varied responsibilities of the Office & Accounts Coordinator role.
Craft a Compelling Cover Letter:Use your cover letter to showcase your organisational skills and proactive attitude. Tell us why you’re excited about this role and how you can contribute to our team’s success.
Showcase Your Tech Skills:Mention your experience with Microsoft Excel, Outlook, and any ERP systems you've used. If you’ve worked with Xero, definitely highlight that too – it’ll make you stand out!
Apply Through Our Website:We encourage you to submit your application through our website. It’s the best way for us to receive your details and get the ball rolling on your application!
How to prepare for a job interview at FT Recruitment Group
✨Know Your Stuff
Make sure you brush up on your knowledge of HR, finance, and payroll processes. Familiarise yourself with common terms and practices in these areas, as well as the specific software mentioned in the job description, like Xero and ERP systems. This will show that you're not just interested in the role but also prepared to hit the ground running.
✨Showcase Your Organisation Skills
Since this role requires a high level of organisation, be ready to share examples of how you've managed multiple tasks in previous jobs. Think about specific situations where your attention to detail made a difference, and be prepared to discuss how you prioritise tasks in a busy environment.
✨Ask Smart Questions
Prepare some thoughtful questions to ask during the interview. This could include inquiries about the team structure, the company's approach to process improvements, or how they measure success in this role. It shows you're genuinely interested and have done your homework.
✨Be Yourself
While it's important to be professional, don't forget to let your personality shine through. The company is looking for someone who fits well within their team, so being authentic can help you connect with the interviewers. Share your enthusiasm for the role and how you can contribute to the team's success.
