At a Glance
- Tasks: Manage finance, administration, and HR while driving operational efficiency.
- Company: A growing Aberdeenshire business with a focus on innovation.
- Benefits: Part-time role with flexible hours and opportunities for growth.
- Other info: Join a supportive team and contribute to strategic discussions.
- Why this job: Shape the future of a dynamic company and make a real impact.
- Qualifications: Experience in finance and administration, strong organisational skills required.
The predicted salary is between 30000 - 40000 £ per year.
Our client is a growing Aberdeenshire business, looking to appoint a Finance & Office Manager to play a pivotal role in supporting day-to-day operations and helping shape the future direction of the business.
Working closely with the senior management, you will take responsibility for the operational backbone of the organisation, overseeing finance, administration, procurement, compliance, HR and business support activities while driving continuous improvement across the company.
- Manage all day-to-day finance administration including bookkeeping, invoice processing, bank reconciliations, payment runs, expense management and accounts receivable.
- Produce regular financial reports and provide commercial insight to support business decision-making.
- Oversee office operations and implement efficient administrative processes and procedures.
- Support and maintain compliance across HSE, quality assurance, legal and insurance requirements.
- Manage recruitment administration, onboarding activities, employee records and HR documentation.
- Act as the internal IT system superuser, supporting colleagues, maintaining data integrity and driving system best practice.
- Take ownership of the company’s website, social media presence and brand consistency across all external communications.
- Provide executive support to senior management, including travel arrangements, meeting coordination and presentation preparation.
- Contribute to strategic discussions and identify opportunities to improve operational efficiency and business performance.
The successful candidate will bring previous experience across finance, administration and operational support within a small or medium-sized business environment. You will possess strong bookkeeping knowledge, excellent organisational skills and the ability to manage a broad range of responsibilities simultaneously. Experience with ERP systems, accounting software and Microsoft Office is essential, while exposure to procurement, compliance, HR, HSE or quality processes would be highly advantageous.
Finance and Office Manager (Part-time) in Aberdeen employer: FT Recruitment Group
Join a dynamic and growing Aberdeenshire business that values innovation and collaboration. As a Finance and Office Manager, you will enjoy a supportive work culture that prioritises employee development and offers opportunities for professional growth. With a focus on continuous improvement and operational excellence, this role provides a unique chance to make a meaningful impact while enjoying the benefits of a flexible part-time position.
StudySmarter Expert Advice🤫
We think this is how you could land Finance and Office Manager (Part-time) in Aberdeen
✨Tip Number 1
Network like a pro! Reach out to your connections in the finance and office management sectors. Let them know you're on the lookout for opportunities, and who knows? They might just have the inside scoop on a role that’s perfect for you.
✨Tip Number 2
Get your online presence sorted! Make sure your LinkedIn profile is up-to-date and showcases your skills in finance, administration, and operational support. Engage with relevant content and connect with industry professionals to boost your visibility.
✨Tip Number 3
Prepare for interviews by researching the company and its culture. Understand their values and how your experience aligns with their needs. This will help you stand out as someone who’s not just looking for any job, but the right fit for their team.
✨Tip Number 4
Don’t forget to apply through our website! We’ve got loads of opportunities that might just be what you’re looking for. Plus, applying directly can sometimes give you an edge over other candidates.
We think you need these skills to ace Finance and Office Manager (Part-time) in Aberdeen
Some tips for your application 🫡
Tailor Your CV:Make sure your CV is tailored to the Finance and Office Manager role. Highlight your relevant experience in finance, administration, and operational support. We want to see how your skills align with what our client is looking for!
Craft a Compelling Cover Letter:Your cover letter is your chance to shine! Use it to explain why you're the perfect fit for this role. Share specific examples of how you've improved processes or supported management in previous jobs. Let us know why you’re excited about this opportunity!
Showcase Your Skills:Don’t forget to showcase your bookkeeping knowledge and experience with ERP systems and accounting software. We love seeing candidates who can manage multiple responsibilities, so highlight your organisational skills and any relevant software expertise.
Apply Through Our Website:We encourage you to apply through our website for a smoother application process. It’s the best way for us to receive your application and keep track of all the amazing candidates like you!
How to prepare for a job interview at FT Recruitment Group
✨Know Your Numbers
As a Finance and Office Manager, you'll need to demonstrate your financial acumen. Brush up on key financial concepts and be ready to discuss your previous experience with bookkeeping, invoice processing, and financial reporting. Prepare examples of how you've used financial data to drive business decisions.
✨Showcase Your Organisational Skills
This role requires excellent organisational skills, so come prepared with examples of how you've managed multiple responsibilities in the past. Think about specific processes you've implemented to improve efficiency and how you’ve handled recruitment or HR documentation in previous roles.
✨Be Ready for Compliance Questions
Compliance is a big part of this job, so expect questions about HSE, quality assurance, and legal requirements. Familiarise yourself with relevant regulations and be prepared to discuss how you've ensured compliance in your previous positions.
✨Demonstrate Your IT Savvy
As the internal IT system superuser, you'll need to show that you're comfortable with technology. Be ready to talk about your experience with ERP systems, accounting software, and Microsoft Office. Highlight any instances where you've improved data integrity or driven best practices in tech usage.
