Administrative Executive in London

Company Description

About One Advisory Established in 2006, we have grown to become one of the City’s leading advisory firms, providing comprehensive and cost-effective financial reporting and governance services to London-listed public companies. Our services have historically focused on companies with shares traded on the London Stock Exchange, but we also support private investor-backed businesses and other smaller private firms. Our governance professionals support a diverse range of client types, from fast growing startups to long-established retailers, and everything in between. We sit in boardrooms, give advice on a range of topics including good governance practices and compliance matters. We help with corporate transactions, draft Annual Reports, shareholder documents and news announcements, manage shareholder meetings, arrange dividend approvals, and much more.

Job Description

Our growing team needs capable support with operational matters, business development and marketing, event management, financial performance monitoring, data management and client onboarding AML/KYC processes, in addition to providing routine administrative support to the team. As an Administrative Executive you will work primarily with the Governance team and provide broader ‘Central Services’ support across the whole One Advisory team. This is an excellent opportunity for a highly organised and detail-oriented individual looking to develop their career in administration and operational support services within a professional services environment. The role will give exposure to a broad range of tools, processes and systems which are core to smooth and profitable operations and provide plenty of opportunities to develop your skills.

Routine Administration

• Handle telephone calls, incoming post, client enquiries and shared email inboxes efficiently, courteously, and professionally.
• Arrange and coordinate meetings including booking meeting rooms, preparing agendas, and recording and following up on action points.
• Assist with various administrative tasks such as document formatting, data entry and maintaining records.
• Utilise Microsoft Office and AI-enabled tools to improve document quality, consistency, and efficiency.
• Work with the Marketing team to prepare newsletters, client communications, website content, and social media materials in line with One Advisory branding guidelines.

Be Involved in Business Development, Marketing & Compliance

• Organise client events, networking activities, team social events, and other corporate events.
• Support new client onboarding activities, including data collection, KYC and AML processes, client welcome packs and engagement letters.
• Maintain opportunity, referral, and pipeline information within our customer relationship management (CRM) systems and support business development reporting activities.
• Assist with the preparation of proposals, presentations, pitch documents, and marketing collateral.

Support our Financial Performance

• Maintain accurate client records, databases, engagement documentation, and CRM systems.
• Assist with tracking client contract renewals, fee review dates, and other key client milestones.
• Prepare billing information and support invoice generation processes, ensuring client-specific billing instructions are followed.
• Assist with engagement letter updates, fee arrangements, recovery reporting, and debt collection processes.
• Support the administration of time recording systems (Practice Engine, Xero Practice Manager), and related systems, and promote accurate time recording and reporting across the team.
• Use standard templates to produce financial reports and management information.

Qualifications

• Minimum five grade A to C GCSEs including English and Mathematics.
• Willingness to work in our Central London office at least 4 days a week.
• Previous experience in business administration / office-based team support roles.
• Professional Services experience desirable but not essential.
• Proficiency in Microsoft Office, including Word, PowerPoint (particularly templating and formatting), Excel (basic formulae and data analysis) and Outlook.
• Strong written and communication skills.
• Highly organised and meticulous, with excellent attention to detail.
• Commitment to service excellence and to supporting the team’s performance and wellbeing.
• PowerBi/PowerAutomate/AI Skills desirable but not essential.

Additional Information

Our Values: Straightforward, Confident, Pragmatic, Real.

Our Commitment to You and the Environment: At FRP, sustainability is integral to our strategy and operations. Our ongoing success as a business depends on our sustainability and agility in a changing and challenging global landscape. We are committed to fostering an inclusive, equitable, and diverse culture for our people.