HR Assistant

Greenyard is a global market leader in fresh, frozen and prepared produce. The Company provides efficient and sustainable solutions to customers and suppliers through best-in-class products, market leading innovation and outstanding service. In doing so, it helps us enable a healthier future.

We have a fantastic opportunity to join our HR Team, providing HR Support to our sites based in Kings Lynn and Boston. The role is on a fixed term contract for 12 months to provide maternity cover. Must have at least 2 years experience working in a fast-paced HR role. Hours are Monday - Friday 09.00 - 17.00 (flexibility required to suit business needs). This is an on-site role. Salary is £28,000 - £31,000 based on experience.

Overall Purpose/Objectives of Role: To provide comprehensive HR support to the HR Director across all aspects of HR. Working closely with the HR Director deliver a high quality HR service to the business ensuring service users are provided with key information on HR processes and procedures. Work closely with and support the Payroll Office ensuring all employee data is accurate across our payroll and HRIS systems.

The role:

• Recruitment
  • Work closely with the HRD to support recruitment campaigns for individual roles.
  • Responsible for ensuring the corporate website is up to date with current jobs.
  • Manage the recruitment inbox and respond to candidates in a timely manner.
  • Co-ordinate interviews with recruitment agencies and direct applicants for Hiring Managers and HR.
  • Ensure recruitment tracker is maintained and continually improved.
• Induction & Integration
  • Initiate the new hire checklist and process in a timely manner.
  • Enter new starter information onto the relevant system.
  • Create personnel files for all new starters and ensure that all documentation is present and completed.
  • Responsible for arranging and delivering induction sessions.
  • Request employment references for all new starters.
• Employee Relations
  • Absence Management - Monitor employee absence levels and advise line managers accordingly.
  • Attend investigation, disciplinary and grievance meetings to take notes and provide guidance and support to line managers.
• Employee Communication
  • Production of new starter offer letters and contracts.
  • Production of employee letters in relation to any salary, bonus or benefit adjustment and update all relevant systems.
  • Production of letters to employees leaving the business and calculate any outstanding holiday and benefits.
  • Production of probation letters.
  • Draft ad hoc employee letters with direction from HRD.
• Training
  • Ensure the training matrix is maintained and updated alongside our management team.
  • Co-ordinate and booking of any training requests received from management.
• Information Reporting
  • Timely and accurate provision of data/information/KPI’s to HRD, Finance and Group.
• General Administration and Ad hoc duties
  • Maintain employee and general files.
  • Arrange payment of invoices and raise PO’s where necessary using SAP system.
  • Assist HR Director with ad hoc projects and duties when required.
  • Maintain an awareness of HR best practice at all times.

Person Specification:

• Previous experience of working within a fast-paced HR environment operating at Administrator/Assistant level.
• Ability to build effective relationships with line managers and employees in all levels of the business.
• Knowledge of current UK Law.
• CIPD qualified or equivalent experience.
• Excellent IT skills including Excel and Word.
• Ability to demonstrate a professional, confident and 'can do' attitude.
• Ability to work confidentially.
• Resilient and able to work in an organisation that is undergoing change to development and growth.
• Excellent communication skills across all levels.
• Enjoys and is able to work well as part of a small team.
• Uses judgement and knows when to ask for help and guidance.
• Uses own initiative and can work independently.