External Affairs Specialist

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Who We Are

We are on a mission to make all science open, enabling the research community to develop the solutions we all need to live healthy lives on a healthy planet. Frontiers is one of the world’s largest and most impactful research publishers, dedicated to making peer-reviewed, quality-certified science openly accessible. Our articles have been viewed 4 billion times, reflecting the power of research that is open for all. Follow the links below to learn more about our work: www.frontiersin.org/about/annual-reports, www.youtube.com/watch?v=87ejFfnQzko.

What We Can Offer You

At Frontiers, we emphasize collaboration through regular engagement at our office hubs; while we value flexibility, we also believe that shared in-person time strengthens team culture, trust, and productivity.

• 4 additional wellbeing days in addition to existing annual leave allowance
• Access to learning platforms and dedicated learning & development time
• A range of wellbeing initiatives, including free online yoga classes and an employee assistance plan
• Employees can dedicate three days each year to volunteer
• Additional benefits depending on your location (e.g., pension plan and private medical care)

About the Role

As an External Affairs Specialist, you’ll be instrumental in delivering high-impact stakeholder engagement events that strengthen Frontiers’ global partnerships and collaborations in support of our mission to make science open. You’ll support all aspects of event planning and stakeholder engagement for both the External Affairs and Institutional Partnerships teams, ensuring every event is executed to a high standard, on time, and on budget.

Your Key Responsibilities

• Planning and managing around 50 global events annually, covering logistics, communications, and vendor coordination.
• Acting as the central contact for project leads, external partners, and vendors.
• Managing stakeholder data and relationships through Salesforce, ensuring accuracy and strategic use.
• Conducting stakeholder research and preparing briefings to support informed engagement.
• Tracking milestones and outcomes through management reports and progress updates.
• Driving process improvements and leveraging AI tools to enhance efficiency.
• Partnering with Marketing to highlight event impact and organizational presence.

What We’re Looking For

• 2+ years’ experience in project or event management; experience with academic/scientific events is a plus.
• Bachelor’s degree.
• Fluent English speaker with excellent communication skills.
• Comfortable using project management tools (e.g., Jira, Confluence), CRM systems (e.g., Salesforce), and MS Office.
• Familiarity with AI-powered event tools (e.g., Otter.ai, Sched) is a plus.
• Strong attention to detail, time management, and ability to work independently and across teams.

Why Join Us?

• Shape the Future: Help drive the open access movement and global research impact.
• Modern Tools: Contribute to a tech-driven organization embracing AI and automation.
• Learn & Grow: Access to career development, mentorship, and a culture that rewards initiative.
• Supportive, Inclusive Culture: Join a mission-driven team where collaboration and innovation thrive.

Apply Now

Apply now. Please submit your application in English. If you require any special accommodations, contact careers@frontiersin.org.

Equal Opportunity Statement

Frontiers actively embraces diversity and is a safe and welcoming workplace. Recruitment is free from discrimination – including based on race, national or ethnic origin, age, religion, disability, sex, gender identity or sexual orientation. With employees from more than 50 different nations, our diversity creates vibrant teams and constantly challenges us to appreciate multiple perspectives.