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- Tasks: Support senior leaders with diary management, travel arrangements, and event coordination.
- Company: Join a prestigious international law firm known for its dynamic work environment.
- Benefits: Enjoy hybrid working, flexible hours, and opportunities for professional growth.
- Why this job: Experience a varied role in a supportive culture that values initiative and teamwork.
- Qualifications: Previous PA experience, strong organisational skills, and proficiency in Microsoft Office required.
- Other info: We celebrate diversity and encourage applications from all backgrounds.
The predicted salary is between 36000 - 60000 £ per year.
Personal Assistant
London
Hybrid – 4 days in office
Hours:9:30am–5:30pm (flexibility required)
Personal Assistant & Coordinator in London top law firm – We’re looking for a highly organised and proactive Personal Assistant to support two senior leaders at a prestigious international law firm. This is a busy and varied role combining classic PA duties with wider departmental and project coordination, offering plenty of variety beyond diary management.
What you’ll do:
Provide full PA support including diary management, meeting coordination, and travel arrangements across multiple time zones.
Organise complex travel itineraries for senior leaders and help plan logistics for major firm events, including partnership conferences.
Prepare and proofread documents, presentations, and reports using Microsoft Office.
Process invoices, track project budgets, and handle expenses.
Maintain departmental records, update intranet pages, and ensure e-filing is up to date.
Coordinate internal processes such as insurance renewals, company car admin, and safety training schedules.
Act as a point of contact for colleagues across global offices, building strong working relationships.
What we’re looking for:
Solid PA experience supporting senior management, ideally within legal or professional services.
Excellent organisational and communication skills with a calm, client-focused approach.
Proficiency in Word, Excel, and PowerPoint.
A self-starter who enjoys variety, works well under pressure, and can use initiative to solve problems.
Discretion in handling confidential information.
We are an equal opportunities employer and welcome applications from all suitably qualified candidates regardless of age, disability, gender, gender identity, sexual orientation, race, religion or belief, marital or civil partnership status, or pregnancy and maternity.
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Team Assistant employer: Front of House Recruitment
Contact Detail:
Front of House Recruitment Recruiting Team
StudySmarter Expert Advice 🤫
We think this is how you could land Team Assistant
✨Tip Number 1
Familiarise yourself with the specific needs of a law firm. Research common practices and challenges faced by Personal Assistants in this sector, as understanding the environment will help you stand out during interviews.
✨Tip Number 2
Network with current or former employees of the firm. Reach out on LinkedIn to gain insights about the company culture and expectations, which can give you an edge when discussing your fit for the role.
✨Tip Number 3
Showcase your organisational skills through practical examples. Be ready to discuss specific instances where you've successfully managed complex schedules or coordinated events, as this will demonstrate your capability for the role.
✨Tip Number 4
Prepare to discuss your proficiency in Microsoft Office. Since the role requires document preparation and budget tracking, be ready to share how you've effectively used these tools in previous positions.
We think you need these skills to ace Team Assistant
Some tips for your application 🫡
Tailor Your CV: Make sure your CV highlights relevant experience as a Personal Assistant, especially any roles where you've supported senior management. Emphasise your organisational skills and proficiency in Microsoft Office.
Craft a Compelling Cover Letter: Write a cover letter that showcases your proactive approach and ability to manage complex tasks. Mention specific examples of how you've successfully coordinated travel or managed diaries for senior leaders.
Highlight Key Skills: In your application, clearly outline your communication skills and ability to handle confidential information. Use bullet points to make these stand out, as they are crucial for the role.
Proofread Your Application: Before submitting, carefully proofread your application for any errors. A well-presented application reflects your attention to detail, which is essential for a Personal Assistant role.
How to prepare for a job interview at Front of House Recruitment
✨Showcase Your Organisational Skills
As a Team Assistant, your ability to stay organised is crucial. Be prepared to discuss specific examples of how you've managed complex schedules or coordinated multiple tasks simultaneously in previous roles.
✨Demonstrate Proficiency in Microsoft Office
Since the role requires strong skills in Word, Excel, and PowerPoint, be ready to talk about your experience with these tools. You might even want to mention any advanced features you’re familiar with that could benefit the team.
✨Highlight Your Communication Skills
Effective communication is key in this role. Prepare to share instances where your communication skills helped resolve issues or facilitated smooth operations, especially in a busy environment.
✨Prepare for Scenario-Based Questions
Expect questions that assess your problem-solving abilities and how you handle pressure. Think of scenarios where you had to use your initiative to overcome challenges, particularly in a fast-paced setting.
