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- Tasks: Be the friendly face of our law firm, managing reception and office tasks daily.
- Company: Join a respected law firm in central Bristol with a strong reputation.
- Benefits: Enjoy a competitive salary and fantastic benefits, including a supportive work environment.
- Why this job: Perfect for multitaskers who thrive in a dynamic setting and love helping others.
- Qualifications: Looking for organised, confident individuals who can handle a fast-paced environment.
- Other info: We celebrate diversity and encourage applications from everyone!
The predicted salary is between 24000 - 28000 £ per year.
We’re looking for an organised and proactive FOH Office Coordinator to join a highly respected Law Firm based in central Bristol. This is a varied and hands-on role covering facilities, reception, office administration, post room coordination, and health & safety. The ideal candidate will be confident, adaptable, and comfortable multitasking in a fast-paced, professional environment. If you enjoy being the go-to person who keeps everything running smoothly, this could be the perfect opportunity.
Key Responsibilities
- Providing a warm, professional welcome to all clients, visitors, and staff.
- Setting up and coordinating meeting rooms and internal events (e.g. training sessions, client meetings).
- Managing and ordering kitchen and hygiene supplies, including meeting refreshments.
- Ensuring all shared spaces (conference rooms, kitchens, reception areas) remain tidy and H&S compliant.
- Coordinating room bookings and diary management via Outlook.
- Supporting AV/IT setup for meetings and reporting any issues to the IT team.
- Booking travel and accommodation for staff as required.
- Handling all incoming/outgoing post and courier requests; maintaining archiving systems.
- Assisting with document management: scanning, photocopying, binding, laminating.
- Overseeing stationery stock and replenishment.
- Logging and reporting any building-related issues (e.g. lighting, HVAC, maintenance).
- Liaising with landlords and contractors to ensure a high standard of upkeep across the premises.
- Supervising cleaning services and maintaining general housekeeping standards.
- Coordinating scheduled and ad-hoc maintenance, including compliance with landlord and legislative requirements.
- Booking and tracking mandatory training (First Aid, Fire Warden, etc.) for staff.
- Conducting regular office and fire risk assessments and ensuring H&S compliance.
- Managing Display Screen Equipment (DSE) assessments, including for returning staff.
- Maintaining a daily fire register via the office desk booking system.
We are an equal opportunities employer and welcome applications from all individuals regardless of age, disability, gender, race, religion, sexual orientation, or background.
Locations
Contact Detail:
Front of House Recruitment Recruiting Team
StudySmarter Expert Advice 🤫
We think this is how you could land Receptionist
✨Tip Number 1
Familiarise yourself with the specific responsibilities of a receptionist in a law firm. Understanding the nuances of legal terminology and office protocols can set you apart from other candidates.
✨Tip Number 2
Showcase your organisational skills by preparing examples of how you've successfully managed multiple tasks in a fast-paced environment. This will demonstrate your ability to handle the varied responsibilities of the role.
✨Tip Number 3
Network with professionals in the legal field or attend local events related to law. Building connections can provide insights into the industry and may lead to referrals for the position.
✨Tip Number 4
Research the law firm’s culture and values. Tailoring your approach to align with their ethos can help you make a strong impression during any informal conversations or interviews.
We think you need these skills to ace Receptionist
Some tips for your application 🫡
Tailor Your CV: Make sure your CV highlights relevant experience in front of house roles, office administration, and any specific skills related to health and safety compliance. Use keywords from the job description to catch the employer's attention.
Craft a Compelling Cover Letter: Write a cover letter that showcases your organisational skills and ability to multitask in a fast-paced environment. Mention specific examples of how you've successfully managed similar responsibilities in previous roles.
Highlight Soft Skills: In your application, emphasise your interpersonal skills, adaptability, and confidence. These traits are crucial for a receptionist role, so provide examples of how you've demonstrated these in past experiences.
Proofread Your Application: Before submitting, carefully proofread your CV and cover letter for any spelling or grammatical errors. A polished application reflects your attention to detail, which is essential for this role.
How to prepare for a job interview at Front of House Recruitment
✨Showcase Your Organisational Skills
As a receptionist, being organised is key. Prepare examples of how you've successfully managed multiple tasks or coordinated events in the past. This will demonstrate your ability to handle the varied responsibilities of the role.
✨Demonstrate Your Communication Skills
You'll be the first point of contact for clients and visitors, so it's important to convey warmth and professionalism. Practice clear and confident communication, and be ready to discuss how you handle difficult situations or client queries.
✨Familiarise Yourself with Health & Safety Protocols
Since the role involves health and safety compliance, brush up on relevant regulations and best practices. Be prepared to discuss how you would ensure a safe environment in the office and any experience you have in this area.
✨Prepare for Technical Questions
The job requires some IT skills, especially with AV setups and diary management via Outlook. Be ready to talk about your technical proficiency and any relevant software you've used in previous roles.
