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- Tasks: Be the friendly face of our office, managing reception and ensuring everything runs smoothly.
- Company: Join a respected financial services firm in the heart of Bristol.
- Benefits: Enjoy a competitive salary plus benefits in a dynamic work environment.
- Why this job: Perfect for multitaskers who thrive in fast-paced settings and love helping others.
- Qualifications: Looking for confident, adaptable individuals with strong organisational skills.
- Other info: We celebrate diversity and encourage applications from everyone!
The predicted salary is between 24000 - 30000 £ per year.
We’re looking for an organised and proactive FOH Office Coordinator to join a highly respected financial services firm based in central Bristol. This is a varied and hands-on role covering facilities, reception, office administration, post room coordination, and health & safety. The ideal candidate will be confident, adaptable, and comfortable multitasking in a fast-paced, professional environment. If you enjoy being the go-to person who keeps everything running smoothly, this could be the perfect opportunity.
Key Responsibilities
- Providing a warm, professional welcome to all clients, visitors, and staff.
- Setting up and coordinating meeting rooms and internal events (e.g. training sessions, client meetings).
- Managing and ordering kitchen and hygiene supplies, including meeting refreshments.
- Ensuring all shared spaces (conference rooms, kitchens, reception areas) remain tidy and H&S compliant.
- Coordinating room bookings and diary management via Outlook.
- Supporting AV/IT setup for meetings and reporting any issues to the IT team.
- Booking travel and accommodation for staff as required.
- Handling all incoming/outgoing post and courier requests; maintaining archiving systems.
- Assisting with document management: scanning, photocopying, binding, laminating.
- Overseeing stationery stock and replenishment.
- Logging and reporting any building-related issues (e.g. lighting, HVAC, maintenance).
- Liaising with landlords and contractors to ensure a high standard of upkeep across the premises.
- Supervising cleaning services and maintaining general housekeeping standards.
- Coordinating scheduled and ad-hoc maintenance, including compliance with landlord and legislative requirements.
- Booking and tracking mandatory training (First Aid, Fire Warden, etc.) for staff.
- Conducting regular office and fire risk assessments and ensuring H&S compliance.
- Managing Display Screen Equipment (DSE) assessments, including for returning staff.
- Maintaining a daily fire register via the office desk booking system.
We are an equal opportunities employer and welcome applications from all individuals regardless of age, disability, gender, race, religion, sexual orientation, or background.
Locations
Receptionist employer: Front of House Recruitment
Contact Detail:
Front of House Recruitment Recruiting Team
StudySmarter Expert Advice 🤫
We think this is how you could land Receptionist
✨Tip Number 1
Familiarise yourself with the company culture and values of the financial services firm. Understanding their ethos will help you align your approach during the interview, showcasing how you can contribute to their environment.
✨Tip Number 2
Practice your multitasking skills in a simulated environment. Since the role requires handling various tasks simultaneously, demonstrating your ability to juggle responsibilities effectively can set you apart from other candidates.
✨Tip Number 3
Brush up on your knowledge of health and safety regulations relevant to office environments. Being able to discuss these confidently during your interview will show that you are proactive and serious about maintaining a safe workplace.
✨Tip Number 4
Network with current or former employees of the firm on platforms like LinkedIn. Gaining insights from their experiences can provide you with valuable information to tailor your approach and demonstrate your genuine interest in the role.
We think you need these skills to ace Receptionist
Some tips for your application 🫡
Tailor Your CV: Make sure your CV highlights relevant experience in front of house roles, office administration, and any health & safety responsibilities. Use keywords from the job description to demonstrate your fit for the role.
Craft a Compelling Cover Letter: Write a cover letter that showcases your organisational skills and ability to multitask in a fast-paced environment. Mention specific examples of how you've successfully managed similar responsibilities in previous roles.
Highlight Soft Skills: Emphasise your interpersonal skills, adaptability, and proactive approach in your application. These traits are crucial for a receptionist role, so provide examples of how you've used them in past experiences.
Proofread Your Application: Before submitting, carefully proofread your CV and cover letter for any spelling or grammatical errors. A polished application reflects your attention to detail, which is essential for this position.
How to prepare for a job interview at Front of House Recruitment
✨Show Your Organisational Skills
As a receptionist, being organised is key. Prepare examples of how you've successfully managed multiple tasks or coordinated events in the past. This will demonstrate your ability to handle the varied responsibilities of the role.
✨Demonstrate Your Communication Skills
You'll be the first point of contact for clients and visitors, so it's important to showcase your communication skills. Practice clear and professional responses to common interview questions, and be ready to discuss how you would handle difficult situations with clients.
✨Familiarise Yourself with Health & Safety Protocols
Since the role involves health and safety compliance, brush up on relevant protocols and regulations. Be prepared to discuss how you would ensure a safe environment in the office and any experience you have in this area.
✨Ask Insightful Questions
At the end of the interview, ask questions that show your interest in the company and the role. Inquire about the team dynamics, the company's approach to health and safety, or how they support professional development for their staff.
