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For Companies At a Glance
- Tasks: Manage diaries, prepare presentations, coordinate travel, and support team operations.
- Company: Join a top London financial services firm known for its fantastic team and reputation.
- Benefits: Enjoy a hybrid work model with three days in the office and competitive salary.
- Why this job: Be part of a dynamic environment where your contributions truly matter.
- Qualifications: 4-5 years in admin support, A-levels or equivalent, and strong Microsoft Office skills required.
- Other info: Immediate start available; inclusive workplace welcoming diverse applicants.
The predicted salary is between 42000 - 84000 £ per year.
Personal Assistant - Team Assistant Executive Support in a TOP London Financial Services Firm. Fantastic Team, wonderful reputation with their staff. Immediate Start. The successful candidate will be responsible for diary management, presentations, travel arrangements, administration, expense processing, and meeting coordination at a high level.
Key Responsibilities
- Proactively manage multiple team members’ calendars, resolving scheduling conflicts and prioritising key meetings.
- Prepare presentations, reports, and briefing materials for internal and external engagements.
- Coordinate travel arrangements in line with policy, ensuring necessary approvals are secured.
- Monitor and respond to email correspondence on behalf of the team as required.
- Process expense claims accurately and in a timely manner, resolving any discrepancies.
- Input and maintain CRM and business card data for seamless contact management.
- Arrange and manage meetings with internal and external stakeholders, ensuring all logistics are handled efficiently.
Business Operations & Team Collaboration
- Support business plan initiatives by assisting with administrative and operational tasks.
- Provide additional assistance to senior team members as needed.
- Ensure the team receives ongoing support, particularly during periods of absence.
- Maintain an organised system for tracking team projects and action points.
Required Experience & Skills
- A minimum of 4–5 years’ experience in an administrative or executive support role, ideally in a corporate setting.
- A-levels or equivalent qualifications required.
- Strong proficiency in Microsoft Office (Outlook, Word, Excel, PowerPoint).
- Experience using CRM systems and SAP Concur is advantageous.
- Understanding of administrative best practices, confidentiality, and time-sensitive workflows.
This is an excellent opportunity for an experienced administrative professional looking to contribute to a dynamic and fast-paced financial services environment.
Equal Opportunities Statement: This firm is committed to fostering an inclusive and diverse workplace. We welcome applications from all individuals, regardless of background, and ensure a fair recruitment process for all candidates.
Personal Assistant employer: Front of House Recruitment
Contact Detail:
Front of House Recruitment Recruiting Team
StudySmarter Expert Advice 🤫
We think this is how you could land Personal Assistant
✨Tip Number 1
Network with professionals in the financial services sector. Attend industry events or join relevant online forums to connect with people who might have insights into the company culture and expectations for a Personal Assistant role.
✨Tip Number 2
Familiarise yourself with the specific tools mentioned in the job description, such as CRM systems and SAP Concur. If you have experience with similar software, be ready to discuss how your skills can transfer to these platforms during the interview.
✨Tip Number 3
Prepare examples of how you've successfully managed multiple calendars and resolved scheduling conflicts in previous roles. This will demonstrate your ability to handle the key responsibilities outlined in the job description.
✨Tip Number 4
Research the company’s values and recent news. Being knowledgeable about their reputation and initiatives will help you tailor your conversation during the interview and show that you're genuinely interested in contributing to their team.
We think you need these skills to ace Personal Assistant
Some tips for your application 🫡
Tailor Your CV: Make sure your CV highlights relevant experience in administrative or executive support roles. Emphasise your proficiency in Microsoft Office and any experience with CRM systems, as these are crucial for the position.
Craft a Compelling Cover Letter: Write a cover letter that specifically addresses the key responsibilities mentioned in the job description. Showcase your ability to manage calendars, prepare presentations, and coordinate travel arrangements effectively.
Highlight Relevant Experience: In your application, focus on your previous roles where you managed multiple tasks simultaneously. Provide examples of how you resolved scheduling conflicts and supported senior team members.
Proofread Your Application: Before submitting, carefully proofread your application for any spelling or grammatical errors. A polished application reflects your attention to detail, which is essential for a Personal Assistant role.
How to prepare for a job interview at Front of House Recruitment
✨Showcase Your Organisational Skills
As a Personal Assistant, your ability to manage multiple calendars and prioritise tasks is crucial. Be prepared to discuss specific examples of how you've successfully handled scheduling conflicts or organised complex travel arrangements in the past.
✨Demonstrate Proficiency in Microsoft Office
Since strong proficiency in Microsoft Office is essential for this role, make sure to highlight your experience with Outlook, Word, Excel, and PowerPoint. You might even want to mention any specific projects where you utilised these tools effectively.
✨Prepare for Scenario-Based Questions
Expect questions that assess your problem-solving abilities. For instance, they may ask how you would handle a last-minute change in a meeting schedule. Think through potential scenarios and prepare your responses to demonstrate your quick thinking and adaptability.
✨Emphasise Your Team Collaboration Experience
This role requires working closely with various team members and stakeholders. Share examples of how you've supported teams in the past, particularly during busy periods or when colleagues were absent, to show that you're a reliable team player.
