At a Glance
- Tasks: Support senior leaders with diary management, travel arrangements, and event coordination.
- Company: Join a prestigious international law firm in London, known for its excellence.
- Benefits: Enjoy a hybrid work model, flexible hours, and a dynamic office environment.
- Other info: We celebrate diversity and encourage applications from all backgrounds.
- Why this job: Gain diverse experience in a fast-paced setting while building valuable professional relationships.
- Qualifications: Previous PA experience, strong organisational skills, and proficiency in Microsoft Office required.
The predicted salary is between 36000 - 60000 £ per year.
Personal Assistant to the CEO & Founder / Office Manager
Location: Office-based, Soho, London (W1F)
Salary: £35,000–£50,000 per annum (DOE)
Hours: Monday to Friday, 8:15am–5:30pm
Our client is a growing and established business that takes pride in the working environments it creates and the strong relationships it develops with its clients.
They are now looking for an organised and proactive Personal Assistant & Office Manager to provide trusted support to the CEO & Founder while overseeing the smooth running of the company’s offices.
About the Role
This is a varied position combining executive and personal support, office management and business administration. It requires someone resourceful, discreet and highly organised, with the confidence to manage changing priorities and take ownership of a broad range of responsibilities.
The successful candidate will work closely with the CEO & Founder, ensuring business and personal commitments are managed efficiently while maintaining professional, organised and welcoming office environments.
Key Responsibilities
Personal Assistant Support
- Managing the CEO & Founder’s busy and frequently changing diary, ensuring appointments, meetings and priorities are coordinated effectively.
- Coordinating domestic and international travel, including transport, accommodation and detailed itineraries.
- Responding to urgent or time-sensitive matters outside regular working hours when required.
- Managing personal administration, appointments, lifestyle arrangements and property-related matters with discretion and attention to detail.
- Liaising with suppliers, service providers, professional advisers and personal contacts on behalf of the CEO.
- Preparing presentations, reports, correspondence and other documentation.
- Handling confidential and sensitive information with professionalism, discretion and sound judgement.
- Anticipating requirements and managing competing priorities to make the best use of the CEO’s time.
Office Management
- Overseeing the day-to-day running of the primary office and maintaining a professional, organised and welcoming working environment.
- Acting as the first point of contact for visitors, guests and external contacts.
- Ensuring an additional company office remains organised, well maintained and fully operational.
- Managing office facilities, supplies, equipment and relationships with suppliers and service providers.
- Coordinating maintenance, repairs and workplace health and safety requirements.
- Organising company meetings, events, hospitality and internal activities.
- Supporting employee onboarding and general office administration.
- Maintaining office systems, records and operational processes.
- Reviewing procedures and identifying opportunities to improve efficiency and the overall workplace experience.
- Providing administrative support to other senior stakeholders when required.
Skills & Experience
Essential
- Previous experience as a Personal Assistant, Executive Assistant, Office Manager or within a comparable support position.
- Excellent organisational and time-management abilities.
- Strong written and verbal communication.
- The ability to manage several priorities while working accurately under pressure.
- Excellent attention to detail and a practical approach to resolving problems.
- Proficiency in Microsoft Office.
- The ability to maintain confidentiality and exercise sound judgement.
- A proactive, flexible and hands-on approach.
Please Google \"Facilities Management Recruitment\" for all our roles.
Personal Assistant in London employer: Front of House Recruitment
At Front of House Recruitment, we pride ourselves on being an excellent employer by fostering a supportive team environment that values outstanding customer service and professional growth. Located in the vibrant city of London, our part-time Corporate Receptionist / Hospitality Assistant role offers flexible working hours, competitive benefits, and opportunities to develop your skills in a dynamic corporate setting. Join us to be part of a team that prioritises employee well-being and career advancement.
Contact Details:
Front of House Recruitment Recruitment Team
StudySmarter Expert Advice🤫
We think this is how you could land Personal Assistant in London
✨Tip Number 1
Familiarise yourself with the law firm's culture and values. Research their recent projects or events to understand what they prioritise, which can help you tailor your conversations during interviews.
✨Tip Number 2
Network with current or former employees of the firm on platforms like LinkedIn. They can provide insights into the role and the team dynamics, which can be invaluable when preparing for interviews.
✨Tip Number 3
Brush up on your Microsoft Office skills, especially in Word, Excel, and PowerPoint. Consider taking a quick online course or tutorial to ensure you're confident in using these tools effectively.
✨Tip Number 4
Prepare examples from your past experience that demonstrate your organisational skills and ability to handle multiple tasks under pressure. Be ready to discuss how you've successfully managed complex schedules or logistics in previous roles.
We think you need these skills to ace Personal Assistant in London
Some tips for your application 🫡
Tailor Your CV:Make sure your CV highlights relevant experience as a Personal Assistant, especially in supporting senior management. Emphasise your organisational skills and any experience in the legal or professional services sector.
Craft a Compelling Cover Letter:Write a cover letter that showcases your proactive approach and ability to manage complex tasks. Mention specific examples of how you've successfully handled diary management, travel arrangements, or event coordination in previous roles.
Highlight Technical Skills:Since proficiency in Microsoft Office is crucial for this role, ensure you mention your skills in Word, Excel, and PowerPoint. Provide examples of how you've used these tools effectively in past positions.
Showcase Communication Skills:In your application, demonstrate your excellent communication skills. You might include examples of how you've built strong working relationships with colleagues or managed communications across different time zones.
How to prepare for a job interview at Front of House Recruitment
✨Showcase Your Organisational Skills
As a Personal Assistant, your ability to stay organised is crucial. Be prepared to discuss specific examples of how you've managed complex schedules or coordinated multiple tasks simultaneously in previous roles.
✨Demonstrate Proficiency in Microsoft Office
Since the role requires strong skills in Word, Excel, and PowerPoint, be ready to talk about your experience with these tools. You might even want to mention any advanced features you’re familiar with that could benefit the firm.
✨Highlight Your Communication Skills
Effective communication is key in this role. Prepare to share instances where your communication skills helped resolve issues or facilitated better teamwork, especially in a busy environment.
✨Prepare for Scenario-Based Questions
Expect questions that assess your problem-solving abilities. Think of scenarios where you had to use your initiative to overcome challenges, particularly in high-pressure situations, and be ready to explain your thought process.
