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- Tasks: Support the Facilities & Logistics team with daily operations and project coordination.
- Company: Join a dynamic team in London, focused on efficient facilities management.
- Benefits: Enjoy a hybrid work model with 4 days in the office and flexible hours.
- Why this job: Be part of a vibrant culture while making a real impact on operational efficiency.
- Qualifications: Experience in facilities or office management, strong organisational skills, and MS Office proficiency required.
- Other info: Opportunity to engage in sustainability initiatives and compliance training.
The predicted salary is between 28800 - 43200 £ per year.
Job Description
Facilities CoordinatorLondonHybrid – 4 days in office
Facilities Coordinator in London needed – We are seeking an organised and proactive Facilities & Operations Coordinator to provide administrative and coordination support to the Facilities & Logistics team. This is a varied role that involves managing day-to-day operational tasks, supporting projects, and ensuring processes run smoothly across our offices.
The ideal candidate will have excellent attention to detail, strong organisational skills, and the ability to work confidently with colleagues, suppliers, and contractors at all levels. A flexible approach, good judgement, and the ability to manage multiple priorities in a busy environment are essential.
Key Responsibilities
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Coordinating and scheduling facilities-related meetings, project activities, and operational updates across multiple locations and time zones.
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Liaising with internal departments and external suppliers to support the smooth delivery of facilities services and projects.
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Processing, tracking, and reconciling facilities and operational invoices, ensuring compliance with internal finance procedures.
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Supporting the preparation and administration of contracts, service agreements, and compliance documentation.
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Assisting with insurance and compliance renewals, gathering relevant data, and maintaining accurate records.
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Monitoring and updating facilities information on internal systems, intranet pages, and shared drives.
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Maintaining structured electronic filing for facilities-related documentation in line with policy.
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Coordinating training and refresher sessions for statutory or compliance-related requirements (e.g., health and safety, emergency response).
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Assisting with sustainability and environmental reporting, including gathering and collating relevant data.
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Providing general administrative and organisational support to the Facilities & Logistics team as required.
Skills and Experience
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Proven experience in a facilities, operations, or office management support role.
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Strong organisational and time management skills, with the ability to prioritise competing demands.
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Excellent interpersonal and communication skills, with confidence liaising with a wide range of stakeholders.
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High level of accuracy and attention to detail.
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Proficiency in MS Office applications (Word, Excel, PowerPoint) and comfortable learning new systems.
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Experience coordinating suppliers and managing documentation in a structured, compliant way.
Facilities Coordinator employer: Front of House Recruitment
Contact Detail:
Front of House Recruitment Recruiting Team
StudySmarter Expert Advice 🤫
We think this is how you could land Facilities Coordinator
✨Tip Number 1
Familiarise yourself with the facilities management industry. Understanding the key players, trends, and challenges can help you speak confidently during interviews and demonstrate your genuine interest in the role.
✨Tip Number 2
Network with professionals in the facilities and operations field. Attend industry events or join relevant online groups to connect with others who can provide insights or even refer you to opportunities at StudySmarter.
✨Tip Number 3
Prepare to discuss specific examples of how you've managed multiple priorities in a busy environment. Think of scenarios where your organisational skills made a significant impact, as this will resonate well with our team.
✨Tip Number 4
Showcase your proficiency in MS Office by being ready to discuss how you've used these tools in past roles. Highlight any experience with data tracking or reporting, as this is crucial for the Facilities Coordinator position.
We think you need these skills to ace Facilities Coordinator
Some tips for your application 🫡
Tailor Your CV: Make sure your CV highlights relevant experience in facilities, operations, or office management. Use specific examples that demonstrate your organisational skills and attention to detail, as these are key for the Facilities Coordinator role.
Craft a Compelling Cover Letter: In your cover letter, express your enthusiasm for the position and the company. Mention how your skills align with the responsibilities listed in the job description, such as coordinating meetings and managing documentation.
Showcase Relevant Skills: Emphasise your proficiency in MS Office applications and any experience you have with compliance documentation or supplier coordination. This will show that you have the technical skills needed for the role.
Proofread Your Application: Before submitting, carefully proofread your CV and cover letter for any spelling or grammatical errors. A polished application reflects your attention to detail, which is crucial for the Facilities Coordinator position.
How to prepare for a job interview at Front of House Recruitment
✨Showcase Your Organisational Skills
As a Facilities Coordinator, your ability to manage multiple priorities is crucial. Prepare examples from your past experiences where you successfully juggled various tasks or projects, highlighting your organisational skills and attention to detail.
✨Demonstrate Strong Communication Abilities
You'll be liaising with colleagues, suppliers, and contractors, so it's important to showcase your interpersonal skills. During the interview, practice clear and confident communication, and be ready to discuss how you've effectively collaborated with different stakeholders in previous roles.
✨Familiarise Yourself with Relevant Software
Proficiency in MS Office applications is essential for this role. Brush up on your skills in Word, Excel, and PowerPoint, and be prepared to discuss how you've used these tools in your previous positions to enhance efficiency and organisation.
✨Prepare for Scenario-Based Questions
Expect questions that assess your problem-solving abilities and judgement in a busy environment. Think of scenarios where you had to make quick decisions or manage unexpected challenges, and be ready to explain your thought process and the outcomes.
