At a Glance
- Tasks: Assist with admin tasks and support the Project Co-ordinator in a busy office.
- Company: Join Frogheath Landscapes, a friendly garden landscaping company in rural Sussex.
- Benefits: Enjoy a competitive hourly wage, company pension, and private medical insurance.
- Other info: Flexible working hours and opportunities for growth in a supportive environment.
- Why this job: Be part of a dynamic team and contribute to exciting landscaping projects.
- Qualifications: Strong communication skills, good organisational abilities, and proficiency in MS Office.
The predicted salary is between 12.71 - 12.71 £ per hour.
Frogheath Landscapes is looking for a part time Project/ Admin Assistant to join the office team at their friendly garden landscaping company based in rural Sussex.
The purpose of the role is to work alongside the Project Co-ordinator and existing office team to provide an efficient administrative service in this busy office, ensuring a high-quality service to customers and staff to enable the smooth workflow of the business.
MAIN DUTIES
- Answering phone calls, message taking and responding to emails from clients, suppliers and staff.
- Reviewing and sending estimates to customers.
- Carrying out the purchasing and monitoring of goods and services for any of our projects, including bulk purchase of yard materials and office supplies.
- Assisting Contracts Manager with communicating with site staff and answering any queries
- Purchasing and monitoring of PPE, staff uniform and tools
- Completing data analysis sheets for projects using Excel
- Preparing customer invoices for approval, using Quick Books Online bookkeeping software.
- Entering supplier bills & credit card receipts into Quick Books
- Regular updating and use of computerised systems, including update databases to ensure extraction of accurate reports
- Regular office administrative duties including printing, filing, archiving and photocopying
- Holiday/absence cover for other office-based staff including the Project Tracking Coordinator
- Other administrative duties as required
- Ensuring equality of opportunity and awareness of diversity in the workplace.
- THE IDEAL CANDIDATE WILL BE/HAVE
- Honest, reliable and a good time-keeper.
- Good common sense and a sense of humour
- Experience of being a good team player
- Academically competent in English & Maths
- Strong, clear communication skills, both written and verbal.
- Ability to record information accurately is essential
- Good organisational abilities
- Good Customer Service skills Page 2 of 2
- Strong computer skills, proficient in MS Office software (Word, Excel, Power Point, Outlook) and preferably have some bookkeeping experience.
- Highly numerate and confident with Microsoft Excel
- Experience in Quick Books Online is preferred but not essential.
- Full driving license and own transport or live within commutable distance from Burwash Weald.
- Experience of construction and landscaping industry is desirable.
- References will be required and taken up
- Job Type - Part time – 20 hours per week
- Working hours - Monday to Friday – times and days to be arranged with successful candidate
- Work location - In person at our office in Burwash Weald
- Pay - £12.71 per hour
Benefits - Company pension, On-site parking, Private medical insurance
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Part Time Project Assistant employer: Frogheath Landscapes
Frogheath Landscapes is an excellent employer, offering a supportive and friendly work environment in the picturesque setting of rural Sussex. With a focus on employee growth and development, the company provides opportunities for skill enhancement, particularly in administration and project management, while also ensuring a healthy work-life balance with part-time hours. Employees enjoy benefits such as a company pension, private medical insurance, and on-site parking, making it a rewarding place to build a career in the landscaping industry.
