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- Tasks: Support the Practice Development Team with essential admin skills and drive efficiency.
- Company: Join Frimley Health NHS Foundation Trust, a leader in healthcare excellence.
- Benefits: Enjoy comprehensive training, flexible working hours, and career growth opportunities.
- Why this job: Kickstart your healthcare career with a vibrant team and impactful training support.
- Qualifications: No prior experience needed; just bring your enthusiasm and willingness to learn.
- Other info: Apply now for an 18-month apprenticeship starting August 2025!
Ready to launch your journey in healthcare? Join our vibrant Operating Theatres team as a Band 3 Admin Officer Apprentice and fuel excellence in staff training support!
Overview
Why You\’ll Thrive
- Vital Role: Power the Practice Development Team with essential admin skills.
- Full Support: Enjoy comprehensive training and guidance from day one.
- Career Boost: Unlock a 18-month apprenticeship with exciting growth prospects.
Responsibilities
- Your Mission: Drive Efficiency: Manage schedules, handle queries, and organise meetings with flair.
- Secure Data: Upload training documents and maintain confidentiality with precision.
- Build Connections: Foster strong relationships across departments and ensure seamless service.
- Lead Support: Take minutes, arrange resources, and support infection control efforts.
- Key Tasks & Responsibilities: Following supervision and appropriate training, the Apprentice Administrator will efficiently undertake basic administration and clerical duties, supporting the Theatre Practice Development team in delivering a high standard of training and maintenance of essential records.
- To provide an administrative service to the Practice Development Team.
- To plan and organise own work schedule with the use of appropriate planning aids, demonstrating good time management and ensure anticipated difficulties in meeting deadlines are promptly reported.
- To obtain and organise information in support of own work activities, maintain confidentiality in accordance with organisation procedures.
- Answer queries from staff in a timely and professional manner.
- To ensure that secure systems are in place for the storage of all resources including computerised information.
- To promptly open incoming emails, escalating to relevant members of the PD team where necessary and appropriate.
- To scan and upload relevant staff training documents into the appropriate files.
- To share appropriate documents with departments and/or staff.
- To develop and maintain effective working relationships with other staff in the department and the Trust ensuring a professional and seamless service is provided, with regular liaison across departments.
- To adhere to Trust Values in promoting all aspects of care and standards.
- To ensure all phone calls are dealt with in a professional and timely manner adhering to the local targets set by the department and Trust.
- To operate the various IT systems used to fulfil the role/department requirements.
- To undertake photocopying/scanning duties as required.
- To take minutes during Team Meetings and distribute accordingly.
- To arrange meetings and meeting rooms as required.
- To use IT software to arrange meetings and/or training and to inform attendees as appropriate.
- To ensure availability of resources and make requisitions through the trust e-procurement platform for the smooth running of the Practice Development Team.
- To support the Practice Development Team with infection prevention and control efforts.
- Provide cover for other staff within the team who are on leave or out of the office within own scope of role.
- Any other duties which may be requested by the manager to facilitate the smooth running of the department.
- Data Administration: To collate staff and student training data for use by the department.
- To prepare information via PowerPoint for various meetings and reports.
- To achieve all data input within agreed Trust deadlines – Ensuring confidentiality and security of data in accordance with organisational requirements and in line with the Data Protection Act.
- Enquiry Handling: Respond to callers and/or visitors promptly and courteously, identifying their needs and referring them as appropriate to the relevant discipline.
- To adopt methods of communication and support which are suited to the needs of staff and students.
- To acknowledge difficulties in communication or in providing support and seek help as appropriate.
- To follow established procedures and demonstrate appropriate behaviour in dealing with awkward or aggressive individuals.
- To adhere to Trust Values.
About Frimley Health NHS Foundation Trust
- Frimley Health NHS Foundation Trust is committed to being an inclusive and disability confident employer and has been awarded the Gold for the Armed Forces Employment Recognition Scheme.
- We provide first class development opportunities for all staff and have a wide range of professional, management and leadership, and clinical skills training available.
- Here at Frimley Health NHS Foundation Trust, we know how important it is to have a healthy work life balance; this benefits not only individuals but the patients we care for too.
- We encourage applications from people who wish to work on a flexible basis, recognising that flexibility may mean a range of different working patterns and hours, we do our utmost to work with our staff to meet their needs and the needs of our service and its users.
Act Now! Ready to shape the future? Apply today and start your apprenticeship journey in August 2025! Spots are limited – don\’t delay!
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Theatre Practice Development Admin Officer Apprentice | Frimley Health NHS Foundation Trust employer: Frimley Health NHS Foundation Trust
Contact Detail:
Frimley Health NHS Foundation Trust Recruiting Team
StudySmarter Expert Advice 🤫
We think this is how you could land Theatre Practice Development Admin Officer Apprentice | Frimley Health NHS Foundation Trust
✨Tip Number 1
Get to know the team! Before your interview, do a bit of research on the Operating Theatres team at Frimley Health. Understanding their values and recent projects can help you connect during your chat.
✨Tip Number 2
Practice makes perfect! Prepare for common interview questions related to admin roles, like how you handle tight deadlines or manage multiple tasks. We can help you with mock interviews to boost your confidence!
✨Tip Number 3
Show your passion for healthcare! During your interview, share why you're excited about working in the NHS and how you can contribute to the Practice Development Team's mission. Your enthusiasm can set you apart!
✨Tip Number 4
Follow up after your interview! A quick thank-you email can leave a lasting impression. Mention something specific from your conversation to remind them of your great fit for the role. And remember, apply through our website for the best chance!
We think you need these skills to ace Theatre Practice Development Admin Officer Apprentice | Frimley Health NHS Foundation Trust
Some tips for your application 🫡
Show Your Passion for Healthcare: When writing your application, let us see your enthusiasm for the healthcare sector. Share why you want to join the Operating Theatres team and how you can contribute to staff training support.
Tailor Your CV and Cover Letter: Make sure to customise your CV and cover letter to highlight relevant skills and experiences that align with the role. We want to see how your background fits with the responsibilities of the Admin Officer Apprentice.
Be Clear and Concise: Keep your application straightforward and to the point. Use clear language and avoid jargon, so we can easily understand your qualifications and motivations without any confusion.
Apply Through Our Website: Don’t forget to submit your application through our official website! This ensures that your application is processed correctly and gives you the best chance to shine in front of us.
How to prepare for a job interview at Frimley Health NHS Foundation Trust
✨Know Your Role
Familiarise yourself with the specific responsibilities of the Admin Officer Apprentice role. Understand how your tasks will support the Practice Development Team and be ready to discuss how your skills can contribute to driving efficiency and maintaining confidentiality.
✨Showcase Your Communication Skills
Since you'll be handling queries and fostering relationships across departments, practice articulating your thoughts clearly. Prepare examples of how you've effectively communicated in past roles or situations, especially when dealing with challenging individuals.
✨Demonstrate Time Management
Be prepared to discuss how you plan and organise your work schedule. Think of specific instances where you've successfully managed multiple tasks or deadlines, as this will show your ability to handle the demands of the role.
✨Emphasise Your Commitment to Confidentiality
Given the importance of data security in this role, be ready to talk about your understanding of confidentiality and data protection. Share any relevant experiences where you've had to maintain privacy and security in your previous work or studies.
