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- Tasks: Join our team as a Clinical Admin Officer, supporting Obs & Gynae Consultants with vital administrative tasks.
- Company: Frimley Health NHS Foundation Trust is dedicated to inclusive healthcare and employee development.
- Benefits: Enjoy flexible working hours, professional training, and a healthy work-life balance.
- Why this job: This role offers a dynamic environment, meaningful work, and the chance to make a real impact.
- Qualifications: Ideal candidates should have administrative experience and strong organisational skills.
- Other info: We value diversity and encourage applications from all backgrounds.
The predicted salary is between 27000 - 45000 £ per year.
An exciting opportunity has arisen for a Clinical Admin Officer to join the Obstetrics & Gynaecology Clinical Admin team at Frimley Park Hospital. Accuracy and attention to detail are a must. Applicants should enjoy working in a busy environment and you will need to be organised, enthusiastic and dedicated with excellent interpersonal and time management skills.
The position will offer the chance to work with Obs & Gynae Consultants and their clinical team. The role is ideally suited to candidates with administrative experience with a positive approach to change. If you enjoy a complex and varied workload this could be the post for you.
The post holder will provide comprehensive administrative support to the department, ensuring tasks are prioritised and completed efficiently. They will plan and manage their own workload using appropriate tools and escalate any issues that may affect deadlines. The role includes handling urgent requests from consultants, including medical correspondence, medico-legal reports, and ad hoc letters, in line with Trust policies. The post holder will gather and organise information relevant to their duties while maintaining strict confidentiality. They will respond to queries from colleagues, GPs, and patients in a timely, courteous, and professional manner. Secure storage of all resources, including electronic records, is essential. The role also involves scanning and uploading clinical documents into the Trust’s Electronic Patient Record (EPR) system and supporting clinicians in sending patient letters via Epic, especially where patient information is incomplete or attachments are required. The post holder must ensure all telephone communications are handled promptly and professionally. Competent use of EPIC and other relevant IT systems is essential to support departmental operations.
Frimley Health NHS Foundation Trust is committed to being an inclusive and disability confident employer and has been awarded the Gold for the Armed Forces Employment Recognition Scheme. We provide first class development opportunities for all staff and have a wide range of professional, management and leadership, and clinical skills training available.
Here at Frimley Health NHS Foundation Trust, we know how important it is to have a healthy work life balance; this benefits not only individuals but the patients we care for too.
We encourage applications from people who wish to work on a flexible basis, recognising that flexibility may mean a range of different working patterns and hours, we do our utmost to work with our staff to meet their needs and the needs of our service and its users.
Frimley Health Trust benefits on Vimeo
For a full list of responsibilities and tasks associated with this role, please refer to the job description/person specification attached to this vacancy.
This advert closes on Thursday 17 Jul 2025 #J-18808-Ljbffr
Clinical Admin Officer - Maternity | Frimley Health NHS Foundation Trust employer: Frimley Health NHS Foundation Trust
Contact Detail:
Frimley Health NHS Foundation Trust Recruiting Team
StudySmarter Expert Advice 🤫
We think this is how you could land Clinical Admin Officer - Maternity | Frimley Health NHS Foundation Trust
✨Tip Number 1
Familiarise yourself with the specific administrative processes used in maternity departments. Understanding the workflow and common challenges faced by Clinical Admin Officers in Obstetrics & Gynaecology will help you demonstrate your knowledge during interviews.
✨Tip Number 2
Network with current or former employees of Frimley Health NHS Foundation Trust, especially those in similar roles. They can provide valuable insights into the team dynamics and expectations, which can be beneficial when discussing your fit for the role.
✨Tip Number 3
Highlight your experience with electronic patient record systems like EPIC. If you have prior experience using similar IT systems, be prepared to discuss how you adapted to new technologies and maintained data accuracy.
✨Tip Number 4
Prepare examples of how you've managed a busy workload in previous roles. Being able to articulate your time management skills and how you prioritised tasks will show that you're well-suited for the fast-paced environment of the maternity department.
We think you need these skills to ace Clinical Admin Officer - Maternity | Frimley Health NHS Foundation Trust
Some tips for your application 🫡
Tailor Your CV: Make sure your CV highlights relevant administrative experience, particularly in healthcare settings. Emphasise skills like attention to detail, organisation, and time management, as these are crucial for the Clinical Admin Officer role.
Craft a Strong Cover Letter: Write a cover letter that showcases your enthusiasm for the position and the NHS. Mention specific experiences that demonstrate your ability to handle a busy workload and your commitment to maintaining confidentiality.
Highlight IT Proficiency: Since competent use of EPIC and other IT systems is essential, make sure to mention any relevant software experience in your application. If you have used similar systems, describe how you adapted quickly and effectively.
Showcase Interpersonal Skills: In your application, provide examples of how you've successfully communicated with colleagues, patients, or external parties. Highlight your ability to respond to queries professionally and courteously, as this is key for the role.
How to prepare for a job interview at Frimley Health NHS Foundation Trust
✨Showcase Your Attention to Detail
Given the emphasis on accuracy in the job description, be prepared to discuss specific examples from your past experience where your attention to detail made a significant impact. This could include instances of managing complex data or ensuring error-free documentation.
✨Demonstrate Organisational Skills
The role requires excellent time management and organisational skills. During the interview, share how you prioritise tasks and manage your workload effectively, especially in busy environments. Consider using the STAR method to structure your responses.
✨Familiarise Yourself with Relevant IT Systems
Since competent use of EPIC and other IT systems is essential, make sure to research these tools beforehand. If you have experience with similar systems, be ready to discuss how you adapted to new technologies in previous roles.
✨Prepare for Scenario-Based Questions
Expect questions that assess your ability to handle urgent requests and maintain confidentiality. Think about scenarios where you had to respond to queries or manage sensitive information, and be ready to explain your approach and the outcomes.
