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- Tasks: Manage exhibitor relations and ensure a smooth experience at art fairs.
- Company: Frieze is a leading platform for modern and contemporary art, part of the Endeavor network.
- Benefits: Enjoy a dynamic work environment with opportunities for growth and collaboration.
- Why this job: Join a vibrant team in the art world, making impactful connections and experiences.
- Qualifications: 2+ years in Arts/Events, strong communication, and organisational skills required.
- Other info: This is a 12-month maternity cover position based in London.
The predicted salary is between 36000 - 60000 £ per year.
Frieze is the world’s leading platform for modern and contemporary art, dedicated to artists, galleries, collectors and art lovers alike. Frieze comprises three magazines – frieze, Frieze Masters Magazine and Frieze Week – and five international art fairs – Frieze London, Frieze Masters, Frieze New York, Frieze Los Angeles and Frieze Seoul. In October 2021, Frieze also launched No.9 Cork Street, a permanent space for visiting international galleries in the heart of Mayfair, London.
What You'll Do:
- Be the primary contact for galleries for all aspects relating to their participation in the fair:
- Manage applications launch, process and analysis
- Organise and attend selection committee meeting
- Release application results and coordinate subsequent meeting
- Support with fair floor plan process and release fair layout to exhibitors
- Coordinate and launch Exhibitor Manual
- Manage stand plan processing: advise exhibitors on all stand related queries, working closely with Production team and stand builders
- Coordinate print and online material for exhibitors in the lead up to and during the fair
- Prepare for exhibitor onsite experience and maintain high quality customer service
- Manage onsite Exhibitor Desk and temporary staff team
- Coordinate post-fair communication and contribute to post-fair debriefs
- Manage and develop digital platforms including Sugar CRM and the Frieze Portal with Digital and Data teams
- Supply information to the Content and Press teams to be included in fair promotional material
- Proof-read exhibitor sections of the fair promotional material
- Coordinate all gallery invoicing with Finance department
- Support Directors and curators with gallery cultivation, research, travels and expenses
- Coordinate production of all curated sections
- Communicate general exhibitor needs and relay specific exhibitor data to Production department and contractors
- Work alongside Production team to ensure that the contractors’ work is up to the requirements of the exhibitors and fair organisers
- Mediating between exhibitors and contractors before and at the fair
- Escalate disputes between contractors and exhibitors before/at the fair
- Maintain fair budget and timeline
- Coordinate internal teams to deliver exhibitor relations
- Maintain department procedures
- Manage Exhibitor Relations Assistant
- Contribute to department processes improvements
- Visit galleries and other art fairs for research
- Maintain accurate information on other art fairs
- Undertake research for new projects as requested
You Have These:
- At least 2 years’ experience in the Arts/Events industry
- Strong communication skills
- Ability to work under pressure and work collaboratively as part of a team
- Extremely organised with excellent time management skills
- Ability to mediate between multiple stakeholders in a diplomatic manner
- Strong leadership skills
- Solution oriented
- Experience managing budgets
- Experience managing databases and CMS platforms
Working Conditions:
- 12 month Maternity Cover, London Surrey Street Mon-Fri, 10am-6pm
Endeavor is an equal opportunities employer and encourages applications from suitably qualified and eligible candidates regardless of sex, race, disability, age, sexual orientation, or religion or belief.
Exhibitor Relations Manager employer: Frieze
Contact Detail:
Frieze Recruiting Team
StudySmarter Expert Advice 🤫
We think this is how you could land Exhibitor Relations Manager
✨Tip Number 1
Familiarise yourself with the art fair landscape. Visit other art fairs and galleries to understand their operations and exhibitor relations. This knowledge will help you speak confidently about your experiences and insights during interviews.
✨Tip Number 2
Network within the arts and events industry. Attend exhibitions, openings, and industry events to meet potential colleagues and learn more about the role. Building relationships can often lead to job opportunities that aren't publicly advertised.
✨Tip Number 3
Demonstrate your organisational skills by preparing a mock project plan for an art fair. Outline how you would manage exhibitor relations, budget, and timelines. This will showcase your proactive approach and ability to handle the responsibilities of the role.
✨Tip Number 4
Highlight your communication and mediation skills in conversations with industry professionals. Practice articulating how you've successfully navigated conflicts or challenges in past roles, as this is crucial for the Exhibitor Relations Manager position.
We think you need these skills to ace Exhibitor Relations Manager
Some tips for your application 🫡
Understand the Role: Before applying, make sure to thoroughly read the job description for the Exhibitor Relations Manager position. Understand the key responsibilities and required skills, so you can tailor your application accordingly.
Tailor Your CV: Highlight relevant experience in the Arts or Events industry on your CV. Emphasise your strong communication skills, ability to work under pressure, and any leadership roles you've held. Use specific examples to demonstrate your achievements.
Craft a Compelling Cover Letter: Write a cover letter that showcases your passion for the arts and events sector. Address how your skills align with the responsibilities of the role, particularly in managing exhibitor relations and coordinating with multiple stakeholders.
Proofread Your Application: Before submitting, carefully proofread your CV and cover letter for any spelling or grammatical errors. A polished application reflects your attention to detail, which is crucial for the Exhibitor Relations Manager role.
How to prepare for a job interview at Frieze
✨Know Your Art Fair Basics
Familiarise yourself with the structure and purpose of art fairs, especially those organised by Frieze. Understanding the unique aspects of each fair will help you demonstrate your knowledge and passion for the role.
✨Showcase Your Communication Skills
As an Exhibitor Relations Manager, strong communication is key. Prepare examples of how you've effectively communicated with multiple stakeholders in previous roles, highlighting your ability to mediate and resolve conflicts.
✨Demonstrate Organisational Prowess
Be ready to discuss your time management strategies and how you stay organised under pressure. Share specific instances where your organisational skills led to successful outcomes in past projects.
✨Prepare for Team Collaboration Questions
Expect questions about teamwork and collaboration. Think of examples where you've worked closely with different departments or teams, and be prepared to explain how you contributed to a positive team dynamic.
