Exhibitor Production Coordinator, Frieze in London

• Job Title
• Exhibitor Production Coordinator, Frieze
• Department
• Production
• Main Purpose of Job

This role provides crucial support to the Exhibitor Production team on the Frieze Fairs.

The key functions of the role are to support on the processing and drafting of stand plans for the US fairs, to provide production support for Frieze’s other global fairs, assist with the production planning for artist‑led programming, and offer administrative and financial assistance to the team.

• Reports To
• Technical Production Director
• Direct Reports
• None
• Indirect Reports
• None
• Hours of Work

10am – 6pm in the office – longer hours when working on site (days in lieu awarded for any weekend days on site)

• Location
• Based in London office with some international travel
• About the Frieze Production Department

The Production team is responsible for delivering all physical elements of the fairs and ensuring they are safe, timely and successful.

This operational team is based in London and is made up of two distinct subsets, each with a Head of

Department

• Exhibitor Production
• led by the Technical Production Director, focusing on all production elements related to the exhibitors at the fairs, including stand builds, complex artwork installation, technical support, drafting, floor planning, art shipping logistics, Frieze Sculpture management, programming production support and health & safety.
• Fair Operations
• encompassing all other areas of the fair, including tent builds & related infrastructure, F&B, contract management, partnership lounge support/production, other nongallery builds, fair design, site infrastructure, security, cleaning, contractor management, production schedules and health & safety.
• Frieze FRAME
• a stand‑alone team that acts as the Frieze in‑house production agency, primarily sold to sponsors across the Frieze Fairs portfolio, offering a turnkey production management service for on‑site brand activations.

Key Responsibilities and Accountabilities

• Support the delivery of all exhibitor production across all Frieze fairs and other initiatives (e. g. Frieze Sculpture).
• Stand plan processing for the US fairs and any other fairs required at a later date.
• Drafting support to the Exhibitor Production Managers on all fairs.
• Support the team with gallery and Exhibitor Relations department communication.
• Manage the department timeline and liaise with other departments.
• Provide department administration and budgeting support (e. g. tracking expenses, placing orders, invoicing) and coordinate vendor pre‑fair requirements.
• Develop and maintain strong working relationships with vendors and other key stakeholders in the UK, USA, Middle East and South Korea.
• Support and coordinate exhibitor shipping across all Frieze fairs as required.
• Assist with the production of artist‑led programming across the fairs, working closely with the Technical Production Director, US Relations and Programming Lead, and Fair / Programming Managers.
• Provide excellent client service to exhibitors and curators, offering an understanding of production capabilities versus client needs.
• Establish strong and effective relationships with the internal team and exhibitors, ensuring continued strong management of these relationships.
• Support on‑site across fairs with monitoring and managing stand build, including quality control checks.
• Coordinate the updating of exhibitor manuals for each fair.
• Coordinate post‑project reviews and create recommendation reports.
• Champion and implement sustainability initiatives.
• Constantly review department processes to find efficiencies and improvements.
• Please Note
• Overseas travel will be required – candidate must be able to stay in the USA for up to 3 consecutive weeks, twice a year, in Seoul for a minimum of 12 days once a year, and in Abu Dhabi for a minimum of 10 days once a year, subject to the fairs allocated to the candidate.
• Extended hours will be required when meeting project deadlines and when on site – days in lieu are given for any weekend days worked when on site with a fair.

Person Specification

• Knowledge and Experience
• Mandatory
• Experience in using CAD software (e. g. Vectorworks, Auto CAD, etc.) for drafting in 2D (floor plans, build plans, etc.).
• Experience providing excellent client service and maintaining strong relationships with external parties.
• Experience working in a fast‑paced, high‑pressure environment, ideally in events or the arts.
• Prior experience in an administrative or coordination role.
• Experience working with multiple external contractors.
• Clean driving licence (desirable).
• Health & safety qualification and/or experience.
• Experience in working on art fairs and/or large‑scale public events.
• Health & safety experience in countries other than the UK.
• Experience in supporting the realization of artworks.

Skills and Abilities

• 2‑Dimensional drafting skills, using Vectorworks / Auto CAD (or similar CAD software).
• Ability to stay calm under pressure.
• Highly competent with Microsoft Excel and Microsoft Office Suite.
• Strong written and oral communication skills.
• Strong interpersonal and customer service skills.
• Ability to work both independently and as part of a team.
• Excellent attention to detail with a logical approach, ability to calmly and effectively prioritise and execute tasks in a high‑pressure environment.
• Excellent proven ability to problem‑solve.
• Diversity & Inclusion Statement

Frieze unites people in our love of the arts.

We understand this can only be accomplished when we harness the entirety of our company and lead with a lens of diversity, equity, and inclusion in everything we do.

As a global company that drives culture, we are committed to practicing anti‑discrimination including race, gender identity, sexual orientation, and disability, together with artists, writers, and cultural practitioners from all backgrounds.

There is still much work to be done to address systemic inequality and discrimination within the arts and culture industry, and we are dedicated to making progress within our own organization and the art world at large.

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