At a Glance
- Tasks: Support M&A attorneys with administrative tasks and ensure smooth daily operations.
- Company: Dynamic law firm in London with a collaborative team environment.
- Benefits: Standard hours with paid overtime, professional development opportunities.
- Other info: Fast-paced role with opportunities to build relationships and grow your career.
- Why this job: Join a prestigious firm and gain valuable experience in the legal field.
- Qualifications: Previous EA experience preferred; strong communication and organisational skills required.
The predicted salary is between 40000 - 50000 € per year.
We are currently seeking a highly organised Legal Executive Assistant (LEA) with previous experience to join our M&A team in the London office supporting 2 Partners and approx. 7 Associates. You’ll provide an efficient and effective range of administrative and LEA support to assigned attorneys within the team, ensuring seamless day-to-day operations.
Job Relationships
- Building and maintaining strong relationships with all assigned attorneys.
- Interact with professional and administrative staff on a day-to-day basis.
This role will report into the LEA Team Leader.
Job Responsibilities
- Schedule appointments, coordinating meeting/conference room bookings with Reception as necessary (to include coordinating with Reception/IT in relation to video conferencing requirements).
- Deal with attorney travel arrangements (including hotel accommodation, currency requests, car bookings etc.).
- Perform typing and transcription duties as required, either from dictation or handwritten documents.
- Dealing with telephone calls (including screening calls, taking accurate and detailed messages, passing on messages promptly).
- Deal with filing emails to iManage.
- Process attorney timesheets and billing statements.
- Process attorney expenses.
- Coordinate courier packages/special deliveries with the Reception/Operations team.
- Coordinate copying and binding jobs with Operations team.
- Provide administrative assistance of a personal nature as requested by assigned attorneys.
- Undertake such other duties, temporarily or on a continuing basis, as may reasonably be required.
- Assist other attorneys and colleagues when required.
Job Specifications
- Relevant secretarial qualifications preferred but not essential (Typing minimum 60wpm).
- Previous experience working as an Executive Assistant, for a law or professional services firm.
- Proficiency in word processing and other Firm software, such as Word, Outlook, Excel, PowerPoint, Chrome River, InTapp and InterAction and such other software as introduced.
- Excellent diary management skills.
- Effective communication skills (written and spoken), including generating own correspondence.
- Ability to work under pressure (with interruptions) to tight deadlines.
- Ability to prioritise multiple tasks.
- Ability to solve problems.
- Good attention to detail.
- Professionalism, integrity and confidentiality.
- Proactivity and initiative.
- Flexibility, self-motivation and reliability.
Standard hours are 9.30am-5.30pm (35 hours or as required) plus paid overtime. This position description is intended to reflect general duties and responsibilities and is not to be interpreted as all encompassing. Nothing in this job description restricts the Firms right to assign or reassign duties and responsibilities to this job at any time.
Legal Executive Assistant (M&A) in London employer: Fried Frank
Join our dynamic M&A team in the heart of London, where we prioritise a collaborative and supportive work culture. As a Legal Executive Assistant, you'll benefit from competitive remuneration, opportunities for professional development, and a vibrant office environment that fosters strong relationships among colleagues. We value your contributions and offer flexibility, ensuring a rewarding career path in a prestigious legal setting.
StudySmarter Expert Advice🤫
We think this is how you could land Legal Executive Assistant (M&A) in London
✨Tip Number 1
Network like a pro! Reach out to your connections in the legal field and let them know you're on the hunt for a Legal Executive Assistant role. You never know who might have the inside scoop on openings or can put in a good word for you.
✨Tip Number 2
Prepare for those interviews! Research the firm and the M&A team you'll be supporting. Be ready to discuss how your skills align with their needs, especially around diary management and communication. Show them you’re the perfect fit!
✨Tip Number 3
Don’t underestimate the power of follow-ups! After an interview, drop a quick thank-you email to express your appreciation. It keeps you fresh in their minds and shows your professionalism.
✨Tip Number 4
Apply through our website! We make it super easy for you to submit your application directly. Plus, it shows you’re genuinely interested in joining our team. Let’s get you that Legal Executive Assistant position!
We think you need these skills to ace Legal Executive Assistant (M&A) in London
Some tips for your application 🫡
Tailor Your CV:Make sure your CV is tailored to the Legal Executive Assistant role. Highlight your previous experience in supporting attorneys, especially in M&A, and showcase your organisational skills. We want to see how you can bring value to our team!
Craft a Compelling Cover Letter:Your cover letter is your chance to shine! Use it to explain why you're the perfect fit for this role. Mention specific skills like diary management and communication that align with what we’re looking for. Let your personality come through!
Showcase Your Tech Skills:We love tech-savvy candidates! Make sure to mention your proficiency in software like Word, Outlook, and any other tools relevant to the role. If you've used specific legal software, give us the details – it’ll set you apart from the crowd.
Apply Through Our Website:Don’t forget to apply through our website! It’s the best way for us to receive your application and ensures you’re considered for the role. Plus, it shows you’re keen on joining our team at StudySmarter!
How to prepare for a job interview at Fried Frank
✨Know Your Role Inside Out
Before the interview, make sure you thoroughly understand the responsibilities of a Legal Executive Assistant in M&A. Familiarise yourself with the specific tasks mentioned in the job description, like scheduling appointments and managing travel arrangements. This will help you demonstrate your knowledge and show that you're genuinely interested in the role.
✨Showcase Your Organisational Skills
Since this role requires excellent organisational abilities, prepare examples from your past experience where you've successfully managed multiple tasks or projects. Be ready to discuss how you prioritised your workload and maintained attention to detail, especially under pressure.
✨Demonstrate Effective Communication
Effective communication is key in this position. Practice articulating your thoughts clearly and concisely. You might be asked about how you handle phone calls or generate correspondence, so think of specific instances where your communication skills made a difference in your previous roles.
✨Prepare Questions for Them
Interviews are a two-way street, so come prepared with thoughtful questions about the team dynamics, the firm's culture, or the specific challenges faced by the M&A team. This not only shows your interest but also helps you assess if the firm is the right fit for you.
