At a Glance
- Tasks: Support M&A attorneys with administrative tasks and ensure smooth daily operations.
- Company: Dynamic law firm in London with a collaborative team environment.
- Benefits: Competitive salary, paid overtime, and opportunities for professional growth.
- Other info: Flexible hours with a supportive team and room for career advancement.
- Why this job: Join a prestigious firm and gain valuable experience in the legal field.
- Qualifications: Experience as an Executive Assistant, strong communication skills, and attention to detail.
The predicted salary is between 40000 - 50000 £ per year.
We are currently seeking a highly organised Legal Executive Assistant (LEA) with previous experience to join our M&A team in the London office supporting 2 Partners and approx. 7 Associates. You’ll provide an efficient and effective range of administrative and LEA support to assigned attorneys within the team, ensuring seamless day-to-day operations.
Job Relationships
- Building and maintaining strong relationships with all assigned attorneys;
- Interact with professional and administrative staff on a day-to-day basis.
This role will report into the LEA Team Leader.
Job Responsibilities
- Schedule appointments, coordinating meeting/conference room bookings with Reception as necessary (to include coordinating with Reception/IT in relation to video conferencing requirements).
- Deal with attorney travel arrangements (including hotel accommodation, currency requests, car bookings etc.).
- Perform typing and transcription duties as required, either from dictation or handwritten documents.
- Dealing with telephone calls (including screening calls, taking accurate and detailed messages, passing on messages promptly).
- Deal with filing emails to iManage.
- Process attorney timesheets and billing statements.
- Process attorney expenses.
- Coordinate courier packages/special deliveries with the Reception/Operations team.
- Coordinate copying and binding jobs with Operations team.
- Provide administrative assistance of a personal nature as requested by assigned attorneys.
- Undertake such other duties, temporarily or on a continuing basis, as may reasonably be required.
- Assist other attorneys and colleagues when required.
Job Specifications
- Relevant secretarial qualifications preferred but not essential (Typing minimum 60wpm).
- Previous experience working as an Executive Assistant, for a law or professional services firm.
- Proficiency in word processing and other Firm software, such as Word, Outlook, Excel, PowerPoint, Chrome River, InTapp and InterAction and such other software as introduced.
- Excellent diary management skills.
- Effective communication skills (written and spoken), including generating own correspondence.
- Ability to work under pressure (with interruptions) to tight deadlines.
- Ability to prioritise multiple tasks.
- Ability to solve problems.
- Good attention to detail.
- Professionalism, integrity and confidentiality.
- Proactivity and initiative.
- Flexibility, self-motivation and reliability.
Standard hours are 9.30am-5.30pm (35 hours or as required) plus paid overtime. This position description is intended to reflect general duties and responsibilities and is not to be interpreted as all encompassing. Nothing in this job description restricts the Firms right to assign or reassign duties and responsibilities to this job at any time.
Legal Executive Assistant (M&A) employer: Fried Frank
Join our dynamic M&A team in the heart of London, where we pride ourselves on fostering a collaborative and supportive work environment. As a Legal Executive Assistant, you will benefit from competitive remuneration, opportunities for professional development, and a culture that values integrity and excellence. With a focus on employee growth and a commitment to work-life balance, we ensure that our team members thrive both personally and professionally.
StudySmarter Expert Advice🤫
We think this is how you could land Legal Executive Assistant (M&A)
✨Tip Number 1
Network like a pro! Reach out to your connections in the legal field, especially those who work in M&A. A friendly chat can lead to insider info about job openings or even a referral.
✨Tip Number 2
Prepare for interviews by researching the firm and its culture. We want you to show that you’re not just a fit for the role, but also for the team. Tailor your answers to reflect their values and how you can contribute.
✨Tip Number 3
Practice makes perfect! Do mock interviews with friends or family. This will help you get comfortable with common questions and refine your responses, making you feel more confident when it’s time to shine.
✨Tip Number 4
Don’t forget to apply through our website! It’s the best way to ensure your application gets seen. Plus, we love seeing candidates who take the initiative to engage directly with us.
We think you need these skills to ace Legal Executive Assistant (M&A)
Some tips for your application 🫡
Tailor Your CV:Make sure your CV is tailored to the Legal Executive Assistant role. Highlight your previous experience in supporting attorneys, especially in M&A, and showcase your organisational skills. We want to see how you can bring value to our team!
Craft a Compelling Cover Letter:Your cover letter is your chance to shine! Use it to explain why you're the perfect fit for this role. Mention specific skills like diary management and communication that align with what we’re looking for. Let your personality come through!
Showcase Your Tech Skills:We love tech-savvy candidates! Make sure to mention your proficiency in software like Word, Outlook, and any other tools relevant to the role. If you've used specific legal software, give us the details – it’ll set you apart from the crowd.
Apply Through Our Website:Don’t forget to apply through our website! It’s the best way for us to receive your application and ensures you’re considered for the role. Plus, it shows you’re keen on joining our team at StudySmarter!
How to prepare for a job interview at Fried Frank
✨Know Your Role Inside Out
Before the interview, make sure you thoroughly understand the responsibilities of a Legal Executive Assistant in M&A. Familiarise yourself with the specific tasks mentioned in the job description, like scheduling appointments and managing travel arrangements. This will help you demonstrate your knowledge and show that you're ready to hit the ground running.
✨Showcase Your Organisational Skills
During the interview, be prepared to discuss how you manage multiple tasks and prioritise effectively. Share specific examples from your previous experience where you successfully handled tight deadlines or dealt with interruptions. This will highlight your ability to thrive in a fast-paced environment, which is crucial for this role.
✨Demonstrate Strong Communication Abilities
Effective communication is key in this position. Be ready to talk about how you've interacted with attorneys and other staff in the past. You might even want to prepare a brief example of a time when you had to generate correspondence or take detailed messages. This will show that you can maintain professionalism and clarity in your communications.
✨Prepare Questions for Them
Interviews are a two-way street, so think of insightful questions to ask your interviewers. Inquire about the team dynamics, the tools they use for project management, or how they measure success in this role. This not only shows your interest but also helps you gauge if the company culture aligns with your values.
